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E.TENDER NOTICE

No.L4-20/2016-GA.lr Government of India

Ministry of Agriculture & ^{Farmers Welfare}

Department of Agriculture, Cooperation & Farmers Welfare

Kri

^{wan, New Delhi}

Dated,

the

^{ovember, 2016.}

Subject:

Annual Contract

for

hiring

of

services

of

an Agency

to

provide labourers

for

shifting

of

office equipments furniture

&

furnishings, electrical and stationery items etc.

for the

Department of Agriculture, Cooperation & Farmers Welfare in New Delhi- Invitation of ^E-Tender.

The Department of Agriculture, Cooperation & ^Farmers Welfare invites online OPEN TENDER through ^e- tendering in prescribed tender forms

for

hiring services of 4 workers through an Agency for shifting various items of stores (i.e office equipments, furniture, furnishings, electrical ^and stationery etc.) for

its

offices located in New Delhi area i.e.

at

Krishi Bhawan, Shastri Bhawan, Nirman ^Bhawan, Janpath Bhawan (Connaught ^{Place). The} volume & nature of ^proposed shifting work is of purely casual nature depending upon the official requirement which is un-predictable.

2.

^{Details of} the tender ^are given below:

21. TENDER NUMBER 14-20/201.6-GA.tl

22 LAST DATE

AND

TIME ^OF

ONLINE SUBMISSION OF BID

28rH NOVEMBER, 2016, (28.11'20L6) 1500 ^HOURS 23 ^DATE, TIME AND ^{VENUE OF}

OPENING OF TENDERS

28rH NOVEMBER, 2016 (28.tL.20t6), 1530 ^{HOURS ROOM NO.15,}

KRISHI BHAWAN, NEW DELHI

24 DESCRIPTION OF WORK HIRING OF SERVICES OF 4 WORKERS THROUGH AN AGENCY ^FOR sHTFTtNG VARIOUS IrEMS OF STORES (l.E OFFICE EQUIPMENTS, FURNITURE, FURNISHINGS, ELECTRICAL AND STATIONERY ^ETC.) FOR

ITS

OFFICES LOCATED IN NEW DELHI AREA I.E. AT KRISHI

BHAWAN, ^SHASTRI BHAWAN, NIRMAN BHAWAN, JANPATH

_ryawa!_Gqrylalllrll4l9

-

SINGLE BID SYSTEM

25 TYPE OF TENDER

26 EXPERIENCE OF THE BIDDER HAVING

3

^YEARS EXPERIENCE

IN

^GOVERNTMN

I/

^PUBLIL

SECTOR/REPUTED PRIVATE SECTOR FOR THE SAME WORK 90 DAYS FROM THE DATE OF TECHNICAL BID OPENING 2.7 BID VALIDITY

28 EMD ^RS. 30,000/-

29 EMD VALIDITY 90 DAYS

2.ro SECURITY DEPOSIT 6%OI THE TOTAL CONTRACT VALUE

2.rt

VALIDITY OF SD/PB 60 DAYS AFTER THE EXPIRY OF THE CONTRACI

2.12 CONTRACTDU RATION 12 MONTHS ^FROM THE DATE OF AWARDING CONIKALI WIIN PROVISION FOR TERMINATION WITH

15

DAYS NOTICE. ^THE CONTRACTMAYBEEXTENDEDFoRFURTHERTWoYEARSUBJECT TO SATISFACTIORY PERFORMANCE

2.L3 SUBMISSION OF BIDS

ONLINE BIDS UPLOADTIJ UI\

^LHT

PORTAL( ).

^{EMD MAY BE}

DEPOSITE:D OFFLINE

TO

SO(GA'll)

lN

ROOM NO'15, ^KRISHI

BHAWAN, NEW DELH,. ^.

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34 31

32

37

38

39

-2-

3.

^Details of the eligibility criteria, Scope of work and Special terms & conditions of the contract are given below:-

Elieibilitv Criteria:

The firm should be registered with relevant authorities (Certificate

of

Incorporation, Registration with service tax, PAN No, E.P.F. No., ESIC

No.)

^(Self attested copies

of

Registrations

to

be enclosed).The service provider should have not been black-listed by any Central/State Government agency.

The firm should have similar experience lN last three years in Government Sector/pSU etc.(Attested copies of Certificates/work orders to be enclosed).

SEQI-E oI]ryqBK:

3.3

^{Shifting of} various items of stores (i.e. office equipments, furniture, furnishings, electrical and stationery etc.) for this Department's offices located in New Delhi."

TERMS & CONDITIONS

For timely and proper performance of the assigned work the Agency is required to depute 4 workers at the disposal of ^G.A Section, Department of Agriculture, Cooperation & Farmers Welfare, Krishi Bhawan, New Delhi.

The manpower is required to report for work on six days in a week (i.e from Monday to Saturday of every week) from 9.00 a.m.

to

6.00

p.m.

Occasion may arise when the work may have

to

be carried out on Sunday also, for which extra payment shall not be admissible.

The Agency is required to render the services asked for to the entire satisfaction of this Department. In

case, services rendered by

the

Agency are found unsatisfactory,

this

Department is

free.to

make deductions of Rs 500/- on each case of default from the bills on the account of default/ non performance of the assigned work.

As already indicated the shifting work is of casual nature. In case, on a certain day, the quantum of work increase phenomenally, the agency will not be allowed to absent

itself

or refuse to attend to the work assigned under any circumstances and if

the

Department is compelled

to

hire causal labour from the other sources on refusal by

the

Agency to such

work

the expenditure so incurred by the Department shall ^be deducted from the bills of the Agency.

This Department

will

provide vehicular assistance

for

effective shifting

of

office items, wherever required. For no other purpose, this Department will provide any vehicle or transportation charges to the Agency to be engaged.

This Department shall have no liability, financialor otherwise, for any harm/damage/injury caused to the manpower deployed by the Agency in the course of performing work of this Department. Neither the Agency nor his workers shall have any claim on this Department for compensation or financial assistance on this account.

3.10

^The firm is responsible to ^pay the remuneration to the labourers as per minimum wages Act of Govt. of

NCT of Delhi. The rates once quoted by the firm will not be increased during contract period except, rn

the case of increased in minimum wages by Govt. of NCT of ^Delhi.

35

36

4\u,*'x

3.11

3.1,2

3.1_3

-3-

There

will

be no master servant relationship between Govt.

&

Labourers. All the responsibilities for payment _wages etc is held with the contractor.

The firm/agency should be registered underthe relevant Act to provide such services and a copy of the Registration certificate may also be provided alongwith the quotation.

The damage caLlsed, if any to the property of the Government through negligence or otherwise, shall be

at risk and responsibility of the Agency. The financial or any other loss suffered by the Government on this account shall be made good by the Agency.

eve ry

3'1'4

The firm shall comply with the provisions of Minimum Wages

Act

i.946 and any other rules, regulation and/or Statues as may be applicable to them from time

to

time.

3.15 The monthly rates shall have

to

be mentioned both in figures and words as per financial bid. There should be no erasing or overwriting, whatsoever. The rate quoted below minimum wages and without service charges shall not be entertained at any stage.

3.16

The payment for services shall be made on a monthly basis for which Agency shall submit the bill month which should be accompanied by EPFIESIC details and deposited challan.

3.L7

^The contract may be extended further period of two years based upon the satisfactory performance of the I'irm.

3'18

The Department of Agriculture, Cooperation

&

Farmers Welfare reserves the right

to

accept or reject offer of tenderers or scrap tender without assigning any reason and no claim in this regard

shall

be

entertained. The decision of Deputy Secretary/Director(GA) shall be final in this regard.

3.19

The tender document must be signed by

the

tenderers

on

every page otherwise

the

bids

will

be summarily rejected.

3'20

^{lt is} obligatory on the part of contractor to disburse the salary of the workers bV 7'h dav of the month bv Cheque/ECS to the extant ^possible.

4.

The prospective bidders may contact

the

Section Officer (General Administration

ll),

Department of Agriculture & Cooperation, Room No. l-5, Krishi Bhawan, New Delhi (Telephone No. 23388651) for any quaries.

5.

The entire tender document including which also must contain the scanned copy of EMD and all other

requisite documents called for in the tender. Bid are to be uploaded on Cpp

^portal

(www.eprocure.sov.inleprocurel'aBp). original EMD

&

Tender cost May be deposited offline

to

So(GA.ll) in Room No.l-5, Krishi Bhawan, New Delhi. Special instructions to the Contractors/Bidders for the e-submission of the bids online through

this

e-Procurement Portal are enclosed with the tender document.

Yours faithfully,

+'b+wa,-

(Raj Kumar) Under Secretary to the Govt. to India Tele:23384929 Copy to;

L.

^{All user} Department of Government of India located in Krishi Bhawan.

2.

^NIC

_-

the above matter may please be placed on the Website of the Department.

TECHNICAL

CUM FINANCIAL

BID

I Name of the Firm/Company/Agency

2. Business Address of the firm

aJ. Telephone no. & email address of the firm-

4 Experience Details (Attested copies to be attached)

5 The details of registration(s)

(c)

Certificate

of

Incorporation

in

respect

of

^public Ltd. or Private Ltd. Co., Registered Declaration in r/o Sole Partnership and Registered partnership

deed in rlo

Partnership

n.- or

^suitable

Registration under the respective

Act

as per the nature of the firm.

(d)

Service tax No.

(c)

PANNo.

(d)

E.P.F.No.

(e) ESIC Number

(Self Attested copies of all documents to be attached).

6 EMD details

7. Wages Per Month (In Rs.) Per Worker

8 EPF Contribution (In Rs.) Per Worker

9 ESI Contribution (In _{Rs.) Per} Worker

10 Service Charges (In Rs.) Per Worker

t1 Total (7+8+9+10)

12. Grand Total for 4 Workers (In Rs. Figure

&

Words Both)) Note:- Service tax extra as applicable.

DECLARATION

b)

Date:

Place:

a) VWe undertake that documents submitted are genuine/authentic and nothing material has been concealed therefrom and that VWe are

not

debarred

by

any Government Organizatron and. are competent

to

have

the contract.

Vwe understand that the contract

is liable to

be cancelled,

if'

found to be having obtained through fraudulent means/concealment of information.

We are not black-listed by any Central/State GovernmenVPublic Sector Undertakine in India.

(Signature of the Authorized person) Name

Designation Business Address

Seal