If the bidder claims exemption from EMD, kindly attach the copy of NSIC / MSME (certificate must be visible, if not visible, the bidder will be disqualified). Bidder should select offline payment option to pay tender fee / EMD as applicable and enter details of instruments. The tenderer must log out of the tender system using the usual log out option available in the upper right corner and not by selecting (X) the exit option in the browser.
4 EXPLAIN THE TENDER DOCUMENTS, SITE VISIT, PRE-BID MEETING 4.1 The tenderer who needs any clarifications regarding the tender documents should contact. Any change to the tender documentation that might become necessary as a result of the pre-tender meeting will be carried out by the client exclusively by issuing an addendum and not by means of the minutes of the pre-tender meeting.
PREPARATION OF BIDS
TECHNICAL BID
The format of technical specifications is available in Excel sheet TECHNICAL.xls of this E-Tender document at https://eprocure.gov.in/. Bidders are advised to download TECHNICAL.xls and fill their specifications in the prescribed column and upload the same in the technical bid along with other required documents. The printed copy of the completed technical specifications (Excel) must be scanned and uploaded in PDF.
COMMERCIAL BID
The price of the goods quoted under Carriage and Insurance Paid (CIP) Model up to and including the named place of destination in India as specified in the BDS. The Bidders' Representatives who are present in the office of the Purchaser to witness the bid opening will be requested to sign the record. If the Bidder wishes to bring additional information to the Buyer's notice, this must be done in writing.
The buyer's determination of the responsiveness of a bid should be based on the content of the bid itself. 23 Conversion to single currency: For evaluation and comparison purposes, the currency(s) of the Offer will be converted into a single currency as specified in the BDS.
These factors may be related to the features, performance and terms of purchase of the Goods and Related Services. The effect of the selected factors, if any, is expressed in monetary terms to facilitate comparison of tenders. Prior to the expiry of the bid validity period, the buyer shall notify the successful bidder in writing that his bid has been accepted.
At the same time, the Purchaser will also notify all other bidders of the results of the tender. The prices quoted by the Bidder shall not be subject to adjustments during the execution of the contract.
Schedule of Requirements
The Contract as well as all correspondence and documents relating to the Contract exchanged by the Supplier and the Buyer must be written in the language specified in the SCC. Arbitration may be commenced before or after delivery of the Goods under the Contract. Subject to GCC sub-clause 33.1, the delivery of the goods and completion of the related services shall be in accordance with the delivery and completion schedule specified in the schedule of requirements.
The details of shipment and other documents to be provided by the Supplier are specified in the SCC. If required as specified in the SCC, within twenty-one (21) days of the contract award notice, the Supplier shall provide a performance bond for the performance of the Contract in the amount specified in the SCC. Likewise, the Supplier shall not use any such documents, data and other information received from the Buyer for any purpose other than the performance of the Contract.
The Supplier shall notify the Buyer in writing of any subcontracts awarded under the Contract, if not already specified in the quotation. The Supplier shall arrange for the packaging of the Goods necessary to prevent damage or deterioration in transit to their final destination, as specified in the Contract. Supplier shall, at its own cost and at no cost to Buyer, perform all testing and/or inspections of the Goods and Related Services as specified in the SCC.
As soon as practicable after receiving the Supplier's notice, the Buyer will evaluate the situation and may extend the Supplier's time for performance at its discretion, in which case the extension will be ratified by the parties by amendment of the Contract. The notice of termination shall specify that termination is for the Buyer's convenience, the extent to which performance of the Supplier under the Contract is terminated, and the date on which such termination becomes effective. Neither the Buyer nor the Supplier shall transfer their obligations under this Contract in whole or in part, except with the prior written consent of the other party.
The above documents shall be obtained by the Buyer prior to the arrival of the Goods and, if not obtained, the Supplier shall be responsible for any subsequent expenses. If not in accordance with Incoterms, the insurance shall be as follows: NA GCC 25.1 Liability for carriage of the Goods shall be as specified in.
Bidding Forms
We offer to supply the following Goods in accordance with the Bidding Documents and in accordance with the delivery schedules specified in the Schedule of Requirements:. insert a brief description of the goods and related services];. A crossed Bank Draft in favor of the Director, National Institute of Technology, Tiruchirappalli for Rs. A sole proprietorship and the person signing the bid document is the sole proprietor / joint attorney of the sole proprietorship.
A partnership firm and the person signing the offer document is a partner of the firm and he has the authority to refer to arbitration disputes relating to the business of the partnership under the partnership agreement/under the general power of attorney. Name of the person duly authorized to sign the bid on behalf of the bidder**. In the case of a bid submitted by a joint venture, specify the name of the joint venture as the bidder.
We agree to consider our offer during the period from the date specified for the opening of the offer documents and to remain bound by the communication of acceptance during that time. We have carefully read and understood the conditions of the tender documents and undertake to deliver in accordance with these conditions. We have paid or will pay the following commissions, gratuities or fees in connection with the bidding process or performance of the contract:[insertcompletemeofeach.
A partnership firm, and the person signing the tender document is a partner of the firm and he has authority to refer to arbitration disputes regarding the business of the partnership by virtue of the partnership agreement/under general power of attorney. Statutes (or equivalent documents of constitution or association), and/or documents of registration of the legal entity mentioned above. We hereby extend our full warranty and guarantee in accordance with Clause 28 of the General Conditions of Contract, in respect of the Goods offered by the above firm.
Contract Forms
Performance Bond
By this Bond [insert name of Principal] as Principal (hereinafter referred to as "Supplier") and [insert name of Guarantor] as Guarantor (hereinafter referred to as "Security") are held and firmly bound by [insert name of purchaser ] as the Obligor (hereinafter referred to as the "Supplier") in the sum of [insert amount in words and figures], for the payment of which sum must be well and truly made in the kinds and proportions of the currencies in which the Price of of the contract, the Supplier and the Guarantor bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as determined by the present. WHEREAS the Contractor has entered into a written Agreement with the Purchaser dated 20 , for [contract name and brief description of. NOW, THEREFORE, the condition of this obligation is that, if the Supplier shall promptly and faithfully perform the said contract (including any amendment thereof), then this obligation shall be void; otherwise, it will remain in full force and effect.
Whenever the Supplier is in default, and is declared by the Buyer to be in default under the Contract, while the Buyer has performed the Buyer's obligations thereunder, the Surety may, or shall promptly remedy the default. The term "Balance of Contract Price" as used in this paragraph means the total amount payable by Buyer to Supplier under the Contract less any amount properly paid by Buyer to Contractor; or. The Surety shall not be liable for an amount in excess of the specified penalty of this Bond.
Any suit under this bond must be brought before the expiration of one year from the date of the issuance of the certificate of possession. No right of action shall accrue on this Bond to or for the use of any person or company other than the Purchaser named herein or the Purchaser's heirs, executors, administrators, successors and assigns. In witness whereof the Supplier has hereunto set his hand and affixed his seal, and the Surety has caused these presents to be sealed with his company seal duly attested by his signature.
Manufacturer/OEM on the manufacturer/OEM letterhead with the signer's name, designation, telephone number,. Techno-Commercial Unpriced Bid and duly filled and signed Tender Acceptance Letter available in Part – 4 Section IX. Scanned copy of written confirmation authorizing the signatory of the Bid to bind the Bidder.
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