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TRAINING REPORT
PROJECT MANAGEMENT IN INFRASTRUCTURE DEVELOPMENT FOR CIVIL ENGINEERS
JICA YOKOHAMA, JAPAN 22/10/2018 – 12/10/2018
NAME : SITI SAIMAH BINTI ABDUL RAHMAN DESIGNATION : SENIOR ASSISTANT DIRECTOR
DEPARTMENT OF IRRIGATION AND DRAINAGE MALAYSIA MINISTRY OF WATER, LAND AND NATURAL RESOURCES
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This program consists of common subjects for all participants and group studies. It covers very broad management skills on planning and evaluation.
Each participant is requested to review conditions and problems in his/her organization described in his/her Job Report at the beginning. By the end of the training program, he/she shall prepare his/her Action Plan and its summary utilizing the knowledge and technology learned through this course.
1.2 OBJECTIVE
This course aims to provide the project management skills on supervision, inspection, evaluation and accountability on the project in order that the participants can create the strategy or ideas to promote their projects effectively.
1.3 ACTION PLAN
Refer Annex 1
1.4 METHODOLOGY
Refer Annex 1
3 1.5 CONCLUSION
i. Improve project management skills on supervision, inspection, evaluation and accountability on the project.
ii. Create the strategy or ideas to promote projects effectively.
iii. Propose Action Plan that can be apply and improve project management system.
2.0 ATTACHMENT (ANNEX)
i. Proposed Action Plan
ANNEX 1 :
ACTION PLAN
JICA YOKOHAMA INTERNATIONAL CENTER
ACTION PLAN
PROJECT MANAGEMENT IN INFRASTRUCTURE DEVELOPMENT FOR CIVIL ENGINEERS (22 OCTOBER 2018 – 12 DECEMBER 2018)
NAME : SITI SAIMAH BINTI ABDUL RAHMAN COUNTRY : MALAYSIA
ORGANIZATION : DEPARTMENT OF IRRIGATION AND DRAINAGE MALAYSIA DIVISION : DESIGN AND DAM DIVISION
POSITION : CIVIL ENGINEER (SENIOR ASSISTANT DIRECTOR)
JICA YOKOHAMA INTERNATIONAL CENTER
INTRODUCTION
TECHNICAL AGENCIES IN MALAYSIA
TECHNICAL AGENCIES
MINISTRY OF WORKS
PUBLIC WORKS DEPARTMENT (P.W.D) - Buildings, road & highway engineering, transportation engineering, structural &
bridge, slope engineering, road maintenance
MINISTRY OF WATER, LAND AND NATURAL RESOURCES
DEPARTMENT OF IRRIGATION
& DRAINAGE (D.I.D)
- Water resources management &
hydrology, flood mitigation management, stormwater management, river
management & coastal management
BRANCH OF DEPARTMENT OF IRRIGATION & DRAINAGE MALAYSIA AND
D.I.D CORE BUSINESS
MALAYSIA MAP
Flood Mitigation River Management Coastal
Management Water Resources
Management &
Hydrology
D.I.D CORE BUSINESS D.I.D BRANCH
ACTION PLAN
ACTION PLAN PROCESS
PROJECT MANAGEMENT IN INFRASTRUCTURE DEVELOPMENT FOR CIVIL ENGINEERS
WHY WHERE HOW WHEN
COURSE CONTENTS
COURSE CONTENTS MODULE I : PROJECT MANAGEMENT
MODULE II : CONTRACTING
SYSTEM &
QUALITY CONTROL
MODULE III : ACCOUNTABILITY MODULE IV :
SITE MANAGEMENT
• IMPROVEMENT OF SAFETY AND HEALTH CONTROL MEASURES
MODULE FOR ACTION PLAN
PROJECT MANAGEMENT IN INFRASTRUCTURE DEVELOPMENT FOR CIVIL ENGINEERS
• NIL
MODULE I :
PROJECT MANAGEMENT
• ISO 9001 : QUALITY MANAGEMENT SYSTEM IN PROJECT/CONSTRUCTION MANAGEMENT
• INTRODUCTION OF i-CONSTRUCTION CONCEPT IN MALAYSIA MODULE II :
CONTRACTING SYSTEM &
QUALITY CONTROL
• PUBLIC INVOLVEMENT IN DAM UPGRADING PROJECT/FLOOD MITIGATION PROJECT PLANNING
MODULE III : ACCOUNTABILITY
MODULE IV : SITE MANAGEMENT
MODULE II : CONTRACTING SYSTEM &
QUALITY CONTROL
ISO 9001 : QUALITY MANAGEMENT SYSTEM IN PROJECT/CONSTRUCTION
MANAGEMENT
MODULE II :
ISO 9001 : QUALITY MANAGEMENT SYSTEM IN PROJECT/CONSTRUCTION MANAGEMENT
* The quality management has to provide the environment within which related tools, techniques and procedures can be deployed effectively leading to operational success for a
construction project.
* The role of quality management for a construction
company is not an isolated activity, but intertwined with all the operational and managerial processes of the construction project.
* The quality management system (QMS) in construction industry refers to quality planning, quality assurance and quality control.
QUALITY MANAGEMENT
SYSTEM (QMS)
Current situation :
ISO 9001 : Quality Management System for
construction management is based on initiative of the project office.
Process :
Quality management system process and
certification from authorized certification body for agency (D.I.D).
Current ISO 9001 certification for DID Malaysia - initiative of the project office
MODULE II :
ISO 9001 : QUALITY MANAGEMENT SYSTEM IN PROJECT/CONSTRUCTION MANAGEMENT
WHY ?
ISO 9001 : Quality Management System for construction/project management is importance as follow :
•ISO 9001 is a documented process and procedure
•ISO 9001 is good for continuity and continual improvement
•Check and balance procedure : PDCA Concept (Plan, Do, Check & Act)
WHERE ?
Integrated ISO 9001 :
Quality Management System for construction/project
management for Department of Irrigation and Drainage Malaysia (Multi-site
certification for all D.I.D’s project office)
MODULE II :
ISO 9001 : QUALITY MANAGEMENT SYSTEM IN PROJECT/CONSTRUCTION MANAGEMENT
3 months
Prepare paper proposal including budget certification for ISO 9001 : QMS for construction/project management
3 months
Forward for Approval Process and get the approval
6 months
Prepare documented procedure for ISO 9001 : QMS construction/project management
2 years
Implement the process & certification of QMS
HOW ? WHEN ?
TOTAL DURATION
= WITHIN 3 YEARS
MODULE II : CONTRACTING SYSTEM &
QUALITY CONTROL
INTRODUCTION OF
i-CONSTRUCTION CONCEPT IN
MALAYSIA
MODULE II :
INTRODUCTION OF
I-CONSTRUCTION CONCEPT IN MALAYSIA
It is a solution for lack of skill workers
in construction industry
i-construction technology is good
in ensuring good quality control
i-construction
DEMAND OF SKILL WORKERS IN CONSTRUCTION INDUSTRY IN MALAYSIA
- SOURCE : MALAYSIAN CONTRACTOR SOCIETY
MODULE II :
INTRODUCTION OF
I-CONSTRUCTION CONCEPT IN MALAYSIA
Current situation :
Lack of manpower (skill workers) - Intake foreign labor
Process :
Adopt and transfer technology for i-construction
WHY ?
i-construction reduce manpower
Easy method and reduce time
Good quality control
WHERE ?
Adapt and transfer technology for i-
construction for upgrading dam, Department of Irrigation and
Drainage, Malaysia as a pioneer project
3 months
Prepare paper proposal including budget
3 months
Forward for Approval Process and get the approval
6 months
Training staff/officer for i-construction
2 years
Implementation of i-construction as pilot project
HOW ? WHEN ?
TOTAL DURATION = WITHIN 3 YEARS (NEXT ROLLING PLAN)
MODULE II :
INTRODUCTION OF
I-CONSTRUCTION CONCEPT IN MALAYSIA
MODULE III : ACCOUNTABILITY PUBLIC INVOLVEMENT IN DAM
UPGRADING PROJECT/
FLOOD MITIGATION PROJECT
PLANNING
MODULE III :
PUBLIC INVOLVEMENT IN DAM UPGRADING PROJECT/
FLOOD MITIGATION PROJECT PLANNING
This process involvement of public from the beginning : i. Conceptual stage
ii. Planning stage
Process :
Invite citizens in decision making process
Current situation :
Public involvement part very neglected
Public engagement only for federal projects. Not all state project involved public engagement.
No specific guideline for public involvement
WHY ?
Invite citizens to participate in the conceptual stage to assure :
Transparency, objectivity, rationality and fairness in planning process
Efficient planning process with discussion on pros and cons of each issue
More rational planning process through comparison & evaluation
Achievement for better planning with incorporation of opinion of citizens
Minimum criticism by people for highhandedness of government
WHERE ?
Integrated in the planning process of dam upgrading project/flood mitigation project in DID Malaysia.
MODULE III :
PUBLIC INVOLVEMENT IN DAM UPGRADING PROJECT/
FLOOD MITIGATION PROJECT PLANNING
3 months
Prepare paper proposal including budget
3 months
Forward for Approval Process and get the approval
6 months
Prepare specific guideline for Public Involvement in planning dam upgrading project/flood mitigation project
2 years
Implement in project where large population is influenced.
HOW ? WHEN ?
TOTAL DURATION = WITHIN 3 YEARS (NEXT ROLLING PLAN)
MODULE IV : SITE MANAGEMENT IMPROVEMENT OF SAFETY AND
HEALTH CONTROL MEASURES
MODULE IV :
IMPROVEMENT OF SAFETY AND HEALTH CONTROL MEASURES
Why do we need to pay attention to “Safety & Health”
Workplace safety and health is to create a safe working
environment where workers are able to work without risking their health.
A B
X BAD PRACTICE GOOD PRACTICE
Why do we need to pay attention to “Safety & Health”
Workers :
Don’t like to get injured, feel pain or feel hardship
Employers :
Want to reduce costs of accidents and have legal and social responsibilities
Quality and productivity improvement will be realized by maintaining high level of safety
Safety level is a determinant of corporate values.
MODULE IV :
IMPROVEMENT OF SAFETY AND HEALTH CONTROL MEASURES
Current situation :
Safety and health officer is only compulsory for project more than RM20 million (USD4.8 million)
No specific clearly mention in the tender document for
project below RM20 million (USD4.8 million) for safety and health management
Sample of Bill of Quantities - Project above RM20 million (USD4.8 million)
) :
CONSTRUCTION SITE
MODULE IV :
IMPROVEMENT OF SAFETY AND HEALTH CONTROL MEASURES
WHY ?
Some of the safety and health control issue are mentioned in contract document, but
implementation is very poor.
Public have negative thinking of the construction industry
Message in the society that government project is not poor in safety and health management
Very less self satisfaction/bad feeling to implementing engineers due to bad working environment at sites
WHERE ?
In all proposed new/dam upgrading projects
implemented by Dam &
Design Division,
Department of Irrigation &
Drainage, Malaysia
4 months
Risk assessment regarding safety and health issue must comply for every project.
4 months
Strongly put in the item of tender documents for good provision of safety and health issue
4 months
Add separate provision of cost safety and health control with clearly defined requirements
1 year
Conduct awareness programs for contractors, workers and DID’s engineers/site staffs.
HOW ? WHEN ?
TOTAL DURATION
= WITHIN 2 YEARS
MODULE IV :
IMPROVEMENT OF SAFETY AND HEALTH CONTROL MEASURES
CONCLUSION
PROJECT MANAGEMENT IN INFRASTRUCTURE DEVELOPMENT FOR CIVIL ENGINEERS
Improve project management skills on supervision, inspection, evaluation and
accountability on the project.
Create the strategy or ideas to promote projects effectively.
Propose Action Plan that can be apply and improve project management system.
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