Invitation to Bid
SUPPLY AND DELIVERY OF MEALS AND SNACKS FOR THE CONDUCT OF RICE SPECIALIST TRAINING COURSE, FARMERS' FIELD SCHOOL AND. The DA-Philippine Rice Research Institute (Bicol Station) is now inviting tenders for the supply and delivery of meals and snacks for the conduct of rice specialist training course, Farmer's Field School and field days on June to September 2022.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices 9
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
Price of goods quoted EXW (ex-works, ex-factory, ex-store, ex-showroom, or off the shelf, as the case may be);. The preliminary review of offers will be regulated by article 30 of the revised RRR of 2016 of RSH No.
Bid Data Sheet
The amount of not less than fifty-nine thousand two hundred and twenty pesos and 00/100 (Php, which is equivalent to two percent (2%) of ABC, if the bid security is cash, cashier's/manager's check, bank draft/guarantee or irrevocable letter of credit, or the amount of not less than one hundred and forty-eight thousand fifty pesos and 00/100 (Php, which is the amount equal to five percent (5%) of ABC, if the bid security is in a bond.
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and the 2016 revised IRR, including the Generic Procurement Manual and related editions, are the primary source for the general terms and conditions of the Contract and are therefore applicable to the contract implementation. The clauses herein serve as a secondary source for the terms and conditions of the Contract. Prepayment of the contract amount shall be made under Annexure “D” of the Revised IRR 2016 of RA No.
The Procuring Entity is allowed to determine the terms of payment for the partial or staggered delivery of the procured Goods, provided that this partial payment corresponds to the value of the goods delivered and accepted in accordance with the prevailing rules and regulations of accounting and auditing . Within ten (10) calendar days from the receipt of the notification of the awarding of the award by the Bidder from the Procuring Entity, but in no case later than before the signing of the contract by both parties, the successful bidder shall provide the performance guarantee in any of the forms described in Article 39 of the revised IRR of RA 2016 No. The Procuring Entity shall notify the Supplier in writing, in a timely manner, of the identity of any representative retained for these purposes.
To ensure that the manufacturing defects will be corrected by the Supplier, a warranty shall be required from the Supplier as provided in Section 62.1 of the 2016 Revised IRR of RA no. Supplier's liability under this Contract shall be as provided by the laws of the Republic of the Philippines.
Special Conditions of Contract
For the purposes of the Contract, "EXW", "FOB", "FCA", "CIF", "CIP", "DDP" and other trade terms used to describe the obligations of the parties shall have the meanings given to them by the publication current version of INCOTERMS published by the International Chamber of Commerce, Paris. Risk and title shall pass from the Supplier to the Procuring Entity upon final receipt and acceptance of the Goods at their final destination.” Delivery of the Goods shall be made by the Supplier in accordance with the conditions specified in Section VI (Schedule of Claims).
If the activity has been postponed or canceled, the DA-Philippine Rice Research Institute (Bicol Station) reserves the right to cancel the catering service upon formal notice to the caterer two (2) days before the start of the activity. The supplier must provide all of the following, including additional services. a) Liquid brewed coffee and coffee powder, sugar, cream, tea and hot water on standby. Food transportation to the DA-Philippine Rice Research Institute (Bicol Station) identified as the project location will be arranged by the supplier and related costs will be included in the contract price.
The Supplier is responsible for sending to DA-Philippine Rice Research Institute (Bicol Station) an invoice or final invoice for the cost of catering services for each session/activity completed. At the end of the day, it also transfers any remainder of the catering services to the contracting authority.
Schedule of Requirements
Prepared hot dishes (e.g. meat/fish/vegetable dishes, etc.) should be kept warm until served; and cold food preparations (eg salads – potato salad, macaroni salad, buko pandan desserts, etc.) should be kept cold until served. The date, menu, quantity and style(s) of the catering service must be determined by the end user at least two (2) days before the event. The maximum price for meal (breakfast/lunch/dinner) and snack (morning snack/afternoon snack) is set at Php 200.00/head and Php 100.00/head respectively.
Number Description Quantity Total Delivered, Weeks/Months Provision and Delivery of Meals and Snacks for the implementation of Rice Specialist Training Course, Boereveld School and Field Days on June to September 2022. Limited to repeatedly required goods and services identified as necessary and desirable, but, by the nature, use or characteristic thereof, the quantity and/or exact time of need cannot be accurately determined in advance and is not advisable to be carried in stock. Prepared by the End User, attached to the APP and submitted to the BAC for the approval of the HOPE.
Technical Specifications
Not Complying” against each of the individual parameters of each specification stating the corresponding performance parameter of the equipment offered. A statement either in the Bidder's declaration of compliance or the supporting evidence found to be false during Bid Evaluation, post-qualification or the performance of the Contract may be considered fraudulent and render the Bidder or supplier liable to prosecution subject to the applicable laws and issues.]. To provide food and services for the number of participants based on the information given by the Procuring Entity by means of a notice signed by the End User, PMU Head and Coordinator or his authorized representative, at least two (2) days before the training schedule.
The DA-Philippine Rice Research Institute (Bicol Station) shall notify the catering service provider of the total number of actual participants at least two (2) days prior to the conduct of the training. The caterer will provide weekly menu three (3) days before the scheduled training sessions or activities subject to the approval of the End User. The Catering Service Provider will replace tablecloth; seat covers and napkins used the previous day on a daily basis as a precaution to prevent the spread of the COVID-19.
Complies” or “Not Compliant” against each of the individual parameters of each specification, indicating the corresponding performance parameter of the equipment offered. Any statement in the Bidder's declaration of compliance or supporting evidence that is found to be false during the evaluation of the Bid, post-qualification or execution of the Contract may be considered fraudulent and may subject the Bidder or supplier to prosecution.
Checklist of Technical and Financial Documents
If it is in the form of a Surety bond, also submit a certification issued by the Insurance Commission. Original copy of Notarized Bid Securing Declaration; and. e) Compliance with the Technical Specifications, which may include production/delivery schedule, manpower requirements and/or after sales/parts, if applicable; and. f) Original duly signed Omnibus Affidavit (OSS);. and if applicable, Original Notarial Secretary's Certificate in the case of a corporation, partnership or cooperative; or Original Special Power of Attorney from all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder. If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists;. duly notarized declarations from all the potential joint venture partners stating that they will enter into and abide by the terms of the JVA in the event that the bid is successful.
Other documentary requirements in accordance with RA no. i) [For foreign bidders claiming that their country has extended reciprocal rights to Filipinos] A certificate from the appropriate government office of their country stating that Filipinos are permitted to participate in procurement activities for the same item or product. j) DTI certificate, if the bidder claims to have priority as a domestic bidder or a domestic entity.
Bidding Forms
THIS AGREEMENT is made the _____ day between [name of PROCURRING ENTITY] of the Philippines (hereinafter referred to as "the Entity") of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter referred to as "the Supplier" ) of the other part;. The [Name of procuring entity] agrees to pay the above amount in accordance with the terms of the Bid. IN WITNESS whereof the parties have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first above written.
Name of bidder] authorizes the head of the procuring entity or its duly authorized representative(s) to verify all submitted documents; Making an estimate of the facilities available and necessary for the possible submission of the assignment; and d. After the expiry of the validity period of the offer, or any extension thereof based on your request;
I/We understand that this Performance Assurance Statement will cease to be valid on:. Issuance by the contracting entity of the certificate of final acceptance under the following conditions:. Because for the payment of one peso (Php 1.00), the BUYER has the option to purchase any or all of the items in the framework agreement list through the issuance of Call-off, and the SUPPLIER undertakes to deliver the goods and perform the services. to the conditions of the waiver. The terms and conditions of this framework agreement are subject to guidelines for the use of the framework agreement by all contracting authorities and all relevant issuances of the GPPB.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines, on the day and year first above written.
