The University of the Philippines - GAZETTE

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GAZETTE The University of the Philippines

VOLUME LI NUMBER 5 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS

1354

^th

BOR Meeting, 24 September 2020

I. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Appointment of University Officials ……….

2. Establishment of the UP Los Baños Office for Institutional Development in Higher Education (OIDHE) ………...

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B. ACADEMIC MATTERS

1. Approval of the endorsement of the consolidated requests for exemption from the Remote Learning Policy for the First Semester AY 2020-2021 to the Commission on Higher Education (CHED), and Inter-Agency Task Force (IATF) ……….

2. Waiver of the BOR policy on the mentoring role of Professors Emeriti to allow two Professors Emeriti of UP Diliman to advise PhD dissertation students in UP Cebu ………..

3. Update on the academic preparations for AY2020-2021 ……….

4. Presentation of options for UPCAT 2021 ……….

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1354^th BOR Meeting

24 September 2020 Decisions of the Board of Regents UP Gazette

Volume LI No. 5

ii C. FISCAL MATTERS

1. UP Cebu CovCheck Web Application for CHED funding ……….

2. Reprogramming of UP System Administration’s Unexpended Balances from prior years’ obligations under the General Fund in the amount of Four Hundred Seventy-Two Million Five Hundred Twenty Thousand Six Hundred Forty-One Pesos (PhP472,520,641.00)……….

3. Programming of UP Diliman’s Excess Income for CY 2019 in the amount of Seventy Three Million Eight Pesos & 08/100 (P73,000,008.08) ………..

4. Programming of UP Cebu’s Excess Income from the Revolving Fund in the amount of One Million Seven Hundred Thirty Seven Thousand Four Hundred Thirty Three Pesos and 69/100 Only (P1,737,433.69) ………

5. Request of UP Philippine General Hospital for the filling-up and approval of appointments of the Three Hundred Forty (340) new positions approved by the Department of Budget and Management (DBM), as reflected in NOSCA Serial No. 0002019-01-004 dated 16 January 2019 ………..

6. Request of UP Diliman for the payment of salary differential of Dr. JOEL MARCIANO of the College of Engineering, for the period of his secondment to the Department of Science and Technology-Advanced Science and Technology Institute (DOST-ASTI) as Acting Director, from 8 March 2016 to 7 March 2020 ………..

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D. ADMINISTRATIVE MATTERS

1. Automatic promotion of Asst. Prof. MARY ANNE R. TUMANAN of the College of Home Economics, UP Diliman, from Assistant Professor 7 to Associate Professor 7, based on the conferment of her PhD on 6 August 2019 ……….

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Automatic promotion of Asst. Prof. RUTH M. TINDAAN of the College of Arts and Communication, UP Baguio, from Assistant Professor 6 to Associate Professor 2, based on the conferment of her PhD on 30 September 2019 ……….

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24 September 2020 Decisions of the Board of Regents

Volume LI No. 5

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II. MATTERS FOR INFORMATION BY THE BOARD

A. Contracts/Agreements

UP Diliman

1. Memorandum of Agreement among University of the Philippines Diliman, the Department of Science and Technology (DOST), and the National Academy for Science and Technology (NAST) ………

2. Memorandum of Agreement between the University of the Philippines Diliman and XLD Tech Labs, Inc. (XLD) Cesar E.A. Virata School of Business

3. Contract of Award among the University of the Philippines Diliman, the Philippine Council for Health Research and Development (PCHRD), and Dr.

Michelle D. Regulacio (Awardee) ………

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III. OTHER MATTERS

1. Chair De Vera moved for the approval of a resolution expressing the sincere condolences of the Board of Regents to Regent Francis Laurel for the untimely demise of Mrs. Felicia Angela Reyes Laurel, and offering prayers for her eternal repose ………...

2. On the conflict in UP Mindanao involving Vice Chancellor Cayamanda and the faculty ………..

3. On the application for the renewal of franchise of UP’s radio and television network ………..

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DECISIONS OF THE BOARD OF REGENTS 1354

^th

Meeting, 24 September 2020

I. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Appointment of University Officials

1.1 At this point, the Board went into an executive session.

1.2 The Board appointed the following University officials:

a. Appointment of Dr. MARIA BERNADETTE L. ABRERA as Dean of the College of Social Sciences and Philosophy (CSSP), UP Diliman, effective 24 September 2020 until 23 September 2023

Board Action: The Board directed Dean Maria Bernadette Abrera to develop a second tier of leaders for the College of Social Sciences and Philosophy, who may be eligible to take over the CSSP’s highest administrative positions in the future.

b. Appointment of Ms. ELVIRA B. LAPUZ as University Librarian, UP Diliman, effective 24 September 2020 until 23 September 2023

c. Appointment of Dr. JOSE V. CAMACHO, JR. as Chancellor, UP Los Baños, effective 1 November 2020 until 31 October 2023

d. Appointment of Dr. CARMENCITA D. PADILLA as Chancellor, UP Manila, effective 1 November 2020 until 31 October 2023

e. Appointment of Dr. CLEMENT C. CAMPOSANO as Chancellor, UP Visayas, effective 1 November 2020 until 31 October 2023

f. Appointment of Dr. AURELIA LUZVIMINDA V. GOMEZ as Dean, School of Management, UP Mindanao, effective 24 September 2020 until 23 September 2023

Board Action: APPROVED

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I. MATTERS APPROVED BY THE BOARD

(cont’d) A. GENERAL GOVERNANCE (cont’d)

. . .

2. Establishment of the UP Los Baños Office for Institutional Development in Higher Education (OIDHE)

2.1 President Concepcion briefly explained that the proposed UP Los Baños Office for Institutional Development in Higher Education (OIDHE) is envisioned as an office that supports the programs of the Commission on Higher Education (CHED) in developing SUCs and LUCs, particularly in instruction, research and extension undertakings in agricultural productivity, natural resource management, engineering, veterinary medicine, community and rural development.

2.2 There being no objections to the motion duly made and seconded, the proposed establishment of UPLB OIDHE was approved.

B. ACADEMIC MATTERS

1. Approval of the endorsement of the consolidated requests for exemption from the Remote Learning Policy for the First Semester AY 2020-2021 to the Commission on Higher Education (CHED), and Inter-Agency Task Force (IATF)

1.1 Vice President Bautista presented the different guidelines for face-to-face (F2F) activities and other campus activities exempted from the university policy on remote learning for the First Semester AY 2020-2021, which was originally drafted by the Vice Chancellor for Research and Development of UP Manila. These guidelines are issued to enable units, that find it necessary, to have F2F interactions to achieve course learning outcomes and to graduate students in a timely manner, while ensuring the health and well-being of students, faculty, and staff. She highlighted the important points in the guidelines, particularly the different levels of approval for academic requirements entailing face-to-face interaction, and seeking the approval of the Commission on Higher Education (CHED) and the Inter- Agency Task Force (IATF). She also presented the consolidated requests of UP Diliman, UP Manila, UP Visayas, and UP Mindanao for face-to-face activities.

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I. MATTERS APPROVED BY THE BOARD

(cont’d)

A. ACADEMIC MATTERS (cont’d)

. . .

1. Approval of the endorsement of the consolidated requests for exemption from the Remote Learning Policy … (cont’d)

. . .

1.2 Regent Go inquired about the number of students that will be exempted from the policy of remote learning. Vice President Bautista responded that UP Diliman has the greatest number of students, about 600 more or less, while the other CUs have smaller numbers. President Concepcion suggested that the final document to be submitted to CHED and IATF include the breakdown of students per day and per campus, to limit the number of students inside the classrooms and the campus.

1.3 Regent Jimenez inquired if the research assistants (RAs) are affected by the policy, to which Vice President Bautista replied in the negative. She said that the guidelines apply only to students. RAs are covered by the protocols for employees.

1.4 Regent Guillermo sought clarification on the “NO” answers for the two (2) units of UP Diliman, namely, Archaeological Studies Program and Department of Food Science and Nutrition, to the questions on whether any justification has been provided by the requesting unit, or whether health protocols are in place. Chancellor Nemenzo explained that the justifications and the set of protocols for the two (2) units were submitted late and therefore were not reflected yet in the consolidated list. He clarified, however, that the submissions of the two units are in order.

1.5 On the queries of Regent Punzalan as to who initiated the request and whether the students are informed of the possible F2F classes, Vice President Bautista explained that it is clear in the guidelines that students have the option to defer enrollment in these courses. However, there are students who still opted to enroll for various reasons, e.g., wanting to graduate on time, or as a requirement for keeping a scholarship. But programs will not be allowed to proceed with the F2F interactions until there is approval from CHED and IATF.

1.6 Regent Go moved for the approval of the endorsement of the consolidated CU requests for exemptions from the remote learning policy for the First Semester AY 2020-2021 to CHED and IATF, subject to the rules and regulations as may be determined by the IATF. There being no objections, the same was approved.

Board Action: APPROVED, subject to the rules and regulations of, and conditions that may be required by the IATF.

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I. MATTERS APPROVED BY THE BOARD

(cont’d)

. . .

2. Waiver of the BOR policy on the mentoring role of Professors Emeriti to allow two Professors Emeriti of UP Diliman to advise PhD dissertation students in UP Cebu

2.1 As a backgrounder, Vice President Bautista explained that the Board of Regents approved in 2016 certain policies expanding the engagement of Professors Emeriti in teaching, mentoring, research, creative work and administrative work in the University. At present, Professors Emeriti may serve as co-advisers in theses of MS students or dissertations of PhD students, but not as advisers because they are no longer considered as regular employees of the University. However, there is a request from the Department of Psychology of UP Diliman to allow Professors Emeriti, particularly Professors Emeriti Elizabeth Ventura and Cecilia Gastardo- Conaco, to be given appointments as Advisers for PhD dissertations students of UP Cebu under the UP Diliman Psychology Program in UP Cebu, since its current roster of faculty members could no longer accommodate the same due to their own workloads.

2.2 Regent Guillermo expressed concern that this might set a precedent for future cases. He recalled that there had been recommendations in the past for Professors Emeriti to become thesis/dissertation advisers but were turned down because of the existing policy. Vice President Bautista replied that this case is due to exigency of service and is peculiar to the situation of UP Cebu and UP Diliman because of the number of faculty members needed to handle the PhD students in UP Cebu under the Psychology Department Program of UP Diliman.

2.3 To address the concern of Regent Guillermo, Regent Go proposed that one condition that can be set to avoid setting a precedent is to require that Professors Emeriti may be appointed as advisers only if the college of a constituent unit has no qualified or willing regular faculty members to do the job.

2.4 President Concepcion said that the UP Diliman Psychology Program in UP Cebu will be reviewed to check whether it is still worthwhile to continue the program. The request for waiver is just a stop-gap measure to enable PhD students of UP Cebu to finish their degrees on time. It is not likely to set a precedent for other cases.

2.5 There being no objections to the motion duly made and seconded, the waiver of the policy to allow two Professors Emeriti of UP Diliman to advise PhD dissertation students in UP Cebu was approved.

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I. MATTERS APPROVED BY THE BOARD

(cont’d)

. . .

3. Update on the academic preparations for AY2020-2021

3.1 Due to time constraints and since there will be no action required from the Board of Regents on Items 3-4 of the Academic Matters, President Concepcion moved for the deferment of discussion of the two agenda items and to schedule a separate briefing of the Board on the same.

3.2 There being no objections to the motion duly made and seconded, the same was approved.

Board Action: DEFERRED. A briefing of the Board of Regents shall be scheduled to discuss this matter.

4. Presentation of options for UPCAT 2021

Board Action: DEFERRED. A briefing of the Board of Regents shall be scheduled to discuss this matter.

C. FISCAL MATTERS¹

1. UP Cebu CovCheck Web Application for CHED funding

1.1 President Concepcion briefly explained that the Commission on Higher Education (CHED) already approved the CovCheck Web Application project of UP Cebu but required the approval by the Board of Regents of the project before it can disburse the funding to UP Cebu in the amount of P898,977.60.

1.2 Regent Go moved for the approval of the project. Regent Jimenez seconded the motion with a comment that the BOR Finance Committee will interpose no objection to any funding coming into the University.

There being no objections, the same was approved.

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1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government

accounting and auditing laws, rules and regulations.

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I. MATTERS APPROVED BY THE BOARD

(cont’d) . . .

C. FISCAL MATTERS¹(cont’d) . . .

2. Reprogramming of UP System Administration’s Unexpended Balances from prior years’ obligations under the General Fund in the amount of Four Hundred Seventy-Two Million Five Hundred Twenty Thousand Six Hundred Forty-One Pesos (PhP472,520,641.00)

2.1 President Concepcion explained that the reprogramming and programming requests on Items 2-4 of Fiscal Matters have been referred to the BOR Finance Committee which is composed of Regent Laurel as chair and Regents Laserna, Jimenez, and Go as members. It was his understanding that the BOR Finance Committee already endorsed the same for approval.

2.2 On behalf of Regent Laurel, Regent Jimenez confirmed that the BOR Finance Committee has reviewed the three (3) requests for reprogramming/programming in one of its meetings and favorably endorsed the same to the Board for approval.

2.3 In response to the query of Regent Go regarding the sources of unexpended balances being reprogrammed, Vice President Bersales explained that the respective amounts are from the unutilized miscellaneous and other operating expenses (MOOE) funds that accumulated from 2017-2019, such as, travel expenses and office supplies. She said that the amounts are not covered by the DBM National Budget Circular No. 580 since it only covers the GAA for fiscal year 2020.

2.4 There being no objections to the motion duly made and seconded, the requests for reprogramming and programming (Item Nos. 2-4 under Fiscal Matters) were approved, subject to whatever regulations as maybe required by law.

Board Action: APPROVED, subject to all regulations as required by law.

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I. MATTERS APPROVED BY THE BOARD

(cont’d) . . .

3. Programming of UP Diliman’s Excess Income for CY 2019 in the amount of Seventy Three Million Eight Pesos & 08/100 (P73,000,008.08)

4. Programming of UP Cebu’s Excess Income from the Revolving Fund in the amount of One Million Seven Hundred Thirty Seven Thousand Four Hundred Thirty Three Pesos and 69/100 Only (P1,737,433.69)

5. Request of UP Philippine General Hospital for the filling-up and approval of appointments of the Three Hundred Forty (340) new positions approved by the Department of Budget and Management (DBM), as reflected in NOSCA Serial No. 0002019-01-004 dated 16 January 2019

5.1 President Concepcion explained that the Department of Budget and Management (DBM) is requiring the approval by the Board of Regents of the filling up and approval of appointments of the 340 new positions given to UP-PGH and other budgetary requirements cited in NBC 578.

5.2 There being no objections to the motion duly made and seconded, the same was approved.

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I. MATTERS APPROVED BY THE BOARD

(cont’d) . . .

6. Request of UP Diliman for the payment of salary differential of Dr. JOEL MARCIANO of the College of Engineering, for the period of his secondment to the Department of Science and Technology-Advanced Science and Technology Institute (DOST-ASTI) as Acting Director, from 8 March 2016 to 7 March 2020

6.1 President Concepcion said that there is a request from UP Diliman, duly endorsed by the Secretary of the Department of Science and Technology (DOST) Fortunato de la Peña, for UP to pay the salary differential of Dr.

Joel Joseph Marciano, Jr. of the College of Engineering, for the period of his secondment as Acting Director to the DOST-Advanced Science and Technology Institute (ASTI), from 8 March 2016 to 7 March 2020.

6.2 Regent Go remarked that the DOST should be the one to pay the salary differential as the receiving agency. President Concepcion agreed but explained that the problem was that the first secondment of Dr. Marciano to DOST-ASTI did not pass through the Board of Regents and that UP Diliman already paid for his salary differential the first time. For the renewal of secondment of Dr. Marciano to DOST-ASTI until 7 March 2020, Secretary de la Peña is requesting that UP should again pay for the salary differential since the same was not included in the budget of DOST.

The legal basis cited by Secretary de la Peña for his request was the provision in the Implementing Rules and Regulations of the Civil Service Commission implementing the 1987 Administrative Code.

6.3 On the query of Regent Go on whether the University has utilized his plantilla position while he is on secondment, President Concepcion replied in the negative. However, he clarified that the University used the savings to pay for lecturers or temporary substitutes for the position.

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I. MATTERS APPROVED BY THE BOARD

(cont’d)

. . .

D. ADMINISTRATIVE MATTERS²

1. Automatic promotion of Asst. Prof. MARY ANNE R. TUMANAN of the College of Home Economics, UP Diliman, from Assistant Professor 7 to Associate Professor 7, based on the conferment of her PhD on 6 August 2019

2. Automatic promotion of Asst. Prof. RUTH M. TINDAAN of the College of Arts and Communication, UP Baguio, from Assistant Professor 6 to Associate Professor 2, based on the conferment of her PhD on 30 September 2019

2.1 In response to the query of Regent Go regarding the difference in the ranks to which Professors Tumanan and Tindaan were promoted, Vice President Bautista explained that the automatic promotion beyond the Assistant Professor level depends not only on the conferment of a PhD but also on the matter of achievements, number of publications, and quality of teaching. It is akin to that of a merit promotion outside a regular call for promotion.

2.2 Regent Go said that the University must ensure that promotions have consistency and internal equity among the constituent units.

2.3 There being no objections to the motion duly made and seconded, the automatic promotions of Professors Tumanan and Tindaan were approved.

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2These appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

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II. MATTERS FOR INFORMATION OF THE BOARD

The Board NOTED all matters for information of the Board that were emailed to the Regents on 18 September 2020 (Memorandum No. OSU2020-07-10).

A. Contracts/Agreements

The following agreements are compliant with standard and applicable University processes involving the Constituent Universities (CUs) concerned and the University System. They fall under the delegated approving authority of the President, subject to information of the Board on matters not exceeding P150 Million Pesos (1312^th BOR Meeting, 29 October 2015).

CONTRACT NATURE

UP DILIMAN

1 Memorandum of Agreement among University of the Philippines Diliman, the Department of Science and Technology (DOST), and the National Academy for Science and Technology (NAST)

From Input to Output: Model Towards a Decision-Support System for Harmful Algal Blooms

Duration: Shall be implemented for one (1) year to cover the period of 15 January 2018 until 14 January 2019

Implementing unit: Marine Science Institute (MSI)

Memorandum of Agreement between the University of the Philippines Diliman and XLD Tech Labs, Inc. (XLD) Cesar E.A. Virata School of Business.

Internship program

Duration: Shall remain in full force and effect between both parties for three (3) years

Implementing unit: UP Cesar E.A. Virata School of Business

Contract of Award among the University of the Philippines Diliman, the Philippine Council for Health Research and Development (PCHRD), and Dr. Michelle D. Regulacio (Awardee)

Balik Scientist Program

Duration: Shall take effect on 27 May 2019 and shall remain in full force for a period on one (1) year

Implementing unit: Marine Science Institute (MSI)

III. OTHER MATTERS

1. Chair De Vera moved for the approval of a resolution expressing the sincere condolences of the Board of Regents to Regent Francis Laurel for the untimely demise of Mrs. Felicia Angela Reyes Laurel, and offering prayers for her eternal repose. The motion was unanimously approved.

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III. OTHER MATTERS (cont’d)

. . .

2. On the conflict in UP Mindanao involving Vice Chancellor Cayamanda and the faculty

2.1 Regent Guillermo requested an update on the recommendation of Regent Laurel during the last BOR meeting regarding the withdrawal of cases filed by Prof. Cayamanda against some members of the faculty in UP Mindanao, as it would allow her to have a better working relationship with the faculty as Vice Chancellor for Administration.

2.2 President Concepcion reminded that the Board can only suggest but cannot not require someone to do the same since that would be legally problematic.

However, he reported that Chancellor Digal has already been requested to intervene and to settle the conflict.

Board Action: NOTED

3. On the application for the renewal of franchise of UP’s radio and television network

3.1 Regent Go informed the Board that the application for the renewal of the 25- year franchise of UP’s radio and television network has been approved on the third and final reading at the House of Representatives (HOR) and is now with the Senate of the Philippines. He said that it is expected to be passed into law probably in the coming month. President Concepcion thanked Regent Go for his enormous assistance in the fast approval by the HOR of UP’s franchise application.

3.2 President Concepcion explained that the first franchise that was granted to UP in 1995 (R.A. 8160) was to operate radio and television broadcasting stations, but it was not able to secure a TV channel from the National Telecommunication Commission (NTC).

3.3 On the query of Regent Jimenez regarding the coverage, President Concepcion responded that the franchise granted is to broadcast nationwide, but whether or not UP can broadcast nationwide will depend in its facilities and equipment. He stated that UP is already in discussion with PTV-4 regarding the use of its facilities for the broadcast of UP’s programs and learning materials. Regent Go said that the NTC committed to give UP a TVUP channel as soon as the renewal of franchise is approved.

Board Action: NOTED

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BOARD OF REGENTS

Hon. J. PROSPERO E. DE VERA III Chair, Commission on Higher Education

Hon. DANILO L. CONCEPCIÓN, Co-Chair President, University of the Philippines

Hon. JOEL VILLANUEVA

Chair, Senate Committee onHigher, Technical and Vocational Education

Hon. MARK O. GO

Chair, House Committee on Higher and Technical Education

Hon. REYNALDO C. LASERNA President, UP Alumni Association

Hon. ANGELO A. JIMENEZ Member

Hon. FRANCIS C. LAUREL Member

Hon. MARIA ARLISSA DIAZ AGUILUZ Member

Hon. RAMON G. GUILLERMO Faculty Regent

Hon. JOHN ISAAC B. PUNZALAN Student Regent

Hon. MYLAH R. PEDRANO Staff Regent

The University of the Philippines

Gazette

is Published by the

Office of the Secretary of the University University of the Philippines

Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. DANILO L. CONCEPCIÓN President

Prof. MA. CYNTHIA ROSE B. BAUTISTA Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO Vice President for Planning and Finance

Prof. NESTOR G. YUNQUE Vice President for Administration

Prof. ELVIRA A. ZAMORA Vice President for Development

Prof. ELENA E. PERNIA Vice President for Public Affairs

Prof. HECTOR DANNY D. UY Vice President for Legal Affairs

Atty. ROBERTO M.J. LARA Secretary of the University and of the BOR

CONSTITUENT UNIVERSITIES Prof. FIDEL R. NEMENZO

Chancellor, UP Diliman

Prof. FERNANDO C. SANCHEZ, JR Chancellor, UP Los Baños

Prof. CARMENCITA D. PADILLA Chancellor, UP Manila

Prof. RICARDO P. BABARAN Chancellor, UP Visayas

Prof. MELINDA dP. BANDALARIA Chancellor, UP Open University

Prof. LARRY N. DIGAL Chancellor, UP Mindanao

Prof. RAYMUNDO D. ROVILLOS Chancellor, UP Baguio Prof. LIZA D. CORRO Chancellor, UP Cebu

The University of the Philippines - GAZETTE

GAZETTE The University of the Philippines

DECISIONS OF THE BOARD OF REGENTS

Table of Contents

1354

BOR Meeting, 24 September 2020

I. MATTERS APPROVED BY THE BOARD

2.

II. MATTERS FOR INFORMATION BY THE BOARD

III. OTHER MATTERS

DECISIONS OF THE BOARD OF REGENTS 1354

Meeting, 24 September 2020

I. MATTERS APPROVED BY THE BOARD

I. MATTERS APPROVED BY THE BOARD

I. MATTERS APPROVED BY THE BOARD

I. MATTERS APPROVED BY THE BOARD

I. MATTERS APPROVED BY THE BOARD

I. MATTERS APPROVED BY THE BOARD

I. MATTERS APPROVED BY THE BOARD

I. MATTERS APPROVED BY THE BOARD

I. MATTERS APPROVED BY THE BOARD

II. MATTERS FOR INFORMATION OF THE BOARD

III. OTHER MATTERS

III. OTHER MATTERS (cont’d)

BOARD OF REGENTS

Gazette

UNIVERSITY OFFICIALS