DEVELOPMENT PLANNING
Key Performance Area Strategic IDP Objectives Specific Objective Being Implemented Ward/ Locality Project BudgetBudget/ Vote
No Output Indicator Performance Indicator Means of Verification 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Target Outcome Target Outcome Target Outcome Target Outcome ACCOUNTABLE OFFICIAL
Financial Management Prioritisation of needs based on developmental realities
Utilise the IDP as a tool to direct the allocation of funding to areas of greatest need
municipality &
ward level
Budget that is informed by the IDP
Full alignment of IDP, Budget and PMS
Projects respond to the priorities identified in the IDP
Projects to form part of the draft budget by 31 March 2010
Good Governance and To ensure integrated IDP Review 2010/11 all wards IDP Review Process Plan for 2010/11 Phase one of the 1st IDP draft Final Draft of the
Community developemnt planning that developed and adopted IDP developed adopted by IDP adopted by
Participation encourages public by council council & council by 30 June
2010
participation submitted to
DLGTA by 31 March 2010
To ensure that all municipal Frequency of municipal n/a Performance Report 1st quarter 2nd quarter 3rd quarter
reports compiled performance reports progress report progress report progress performance report
are in line with legislation submitted to Exco report report Manager: Development
policy are prepared and Planning
submitted
To ensure that Vulamehlo Number of IDP/ Budget all wards At least 10 per annum
citizens participate in the roadshows conducted Roadshows to start
in March 2010
Last batch of roadshows to be conducted between April and May 2010
Manager: Development
democratic processes of the Planning
municipality Municipal
Transformation To ensure that the Review the PMS and SDBIP n/a Review of PMS and 1st Quartely 2nd Quartely 3rd Quartely
and Institutional municipality has a good framework SDBIP for all HOD, MM signed Review review review done & Manager: Development
Development management in place Develop PMFramework Procedural
Manual and Policy Framework Preparationof an Annual PMS reviewed for Planning
Performance report 2010/2011
Number of Section 57 n/a Number of Signed All performance
contracts developed and Contracts in time contracts signed by 31 July
2009
signed Manager: Development
Planning Manager: Development Planning Manager: Development Planning
Social and Economic To reduce poverty by Identify and develop all wards Number of projects Identify projects in Manager: Development
Development ensuring food security for sustainable livelihoods identified per ward all wards and cluster Planning
all Vulamehlo communities projects across the them per sector by 30
September 2009
Analyse and source funding and monitor the projects
Incorporate the project list into the IDP by 31 March 2010
through implemenattion of municipality e.g community Implementation of
sustainable community gardens, poultry food security project Monthly Monthly Monthly Monthly Manager: Development
based projects funded by Flemish Planning
To ensure the creation of all wards Number of jobs created Manager: Development
job/ economic opportunities through LED initiatives
Monthly reports on Capital LED projects to the Development Planning and LED portfolio committee
Monthly reports on Capital LED projects to the Development Planning and LED portfolio committee
Monthly reports on Capital LED projects to the Development Planning and LED portfolio committee
Monthly reports on Capital LED projects to the Development Planning and LED portfolio committee
Planning
with special focus on youth initiatives and capital
women and disabled projects
To ensure the utilization of Identificationof projects all wards Number of projects per Identify key projects by 30
September 2009
Analyse and monitor the projects
Incorporate the project list into the IDP by 31 March 2010
and the development of the to support the Ugu Fresh ward to supply the Ugu
agricultural potential of the produce market fresh produce market Manager: Development
municipality Planning
To promote economic Engage Small Economic all wards Engage Small Economic
development initiatives Development Agency Development Agency
Provide office space for the SEDA satalite office within the municipality premises by 30 September 20009
Manager: Development
within the municipality (SEDA) in SMME (SEDA) in SMME Planning
development development
within the municipality within the municipality
15 women in Business all wards Establish women Co-ops
that will assit at least 10 Quartely reports on Co-
ops assisted
Quartely reports on Co- ops assisted
Quartely reports on Co-ops assisted
Quartely reports on Co-ops assisted
Manager: Development
women of Vulamehlo Planning
to grow economically
Manager: Development Planning
To promote economic SMME development and all wards Identify key SMME that
development initiatives capacity building require training Quartely reports on support
and training given to SMMEs
Quartely reports on support and training given to SMMEs
Quartely reports on support and training given to SMMEs
Quartely reports on support and training given to SMMEs
Manager: Development
within the municipality Planning
Arts and Crafts development all wards Facilitate production and Monthly Monthly Monthly Monthly Manager: Development
market of arts and crafts Planning
Identify co-operatives that all wards Facilitate prouction and Monthly Monthly Monthly
are involved in bakery markets identification Manager: Development
Planning Municipal
Transformation To ensure that the Timeous response to the n/a Unqualified Audit
and Institutional
Development municipality avoids AG and internal Audit Report obtained by Respond to AG report by
31 December 2009 Manager: Development
negative Audit General comments municipality in Planning
opinion
Solicitate funding and implement the priority projects identified in the LED Turnaround Strategy and Implemantation Plan
TECHNICAL SERVICES Key Results Area Strategic IDP Objectives
Supported Specific Objective Being Implemented Ward/ Locality Project Budget Budget/ Vote NoOutput Indicator Performance Indicator Means of Verification
Planned Output Actual Output Planned Ouput Actual OutputPlanned Output Actual Output Planned Output Actual OutputACCOUNTABLE OFFICIAL
Infrastructure and To ensure the provision Number of roads all wards Progress report Appointment of paving of road Close out report
Services of affordble and upgraded per ward on the upgraded roads contractor finishes and presented to the Manager: Technical
sustainable basic services
to communities to Khakhama to Ntontonto poad project sustainable standard St Theresa road project
(RDP) and convenience levelMkhunya road project project close‐out council Services
Nkwali Mashiwase project ward 2
Mandlathi / KwaLembe Top Up project ward 5
Measland project ward 10
Kenterton project ward 8
all wards
The % of households Energy Sector Quartely reports on households
that have been electrified
Quartely reports on households that have been electrified
Quartely reports on households that have been electrified
Quartely reports on households that have been electrified
Manager: Technical
accessing electricity plan Implementation Services
Kenterton Electricity project ward 8 Egudwini Electrification project
Manage the Sport Facilities Projects Accesseble good quility
sport facilities
Effective management of the construction and maintainance of sport facilities
Progress report on the % of the budget spent and % of the completion of projects
Progress report on the
% of the budget spent and % of the completion of projects
Progress report on the % of the budget spent and % of the completion of projects
Progress report on the % of the budget spent and % of the completion of projects Mistake Farm Sportfield project
Sportfield that accomodates all sport codes
Project to be completed by 30 September 2009 Ntshaseni Sportfield project
Sportfield that accomodates all sport codes
Project to be completed by 30 September 2009 Ovumaneni Sportfield project
Sportfield that accomodates all sport codes
Progress report and Implementation
Progress report and Implementation
Progress report and Implementation
Project to be complete by end of 30 June 2010
Develop Transport Integarated Plan Integrated Transport
Plan
Integrated Transport Plan that is aligned with the District Integrated Transport Plan
Source funding for Integrated Transport Plan by 30 September 2009
Progress report on the applications submitted for funding 31 December 2009
Preparation of the ITP begins 31 March 2009
Progress report on the preparation of the ITP 30 June 2009
Source Funding fo the development of Infrastructure Investment Plan
For the Infrastructure Investment Plan
Application for funding at variuos sector departments
Source funding for Integrated Transport Plan by 30 September 2009
Progress report on the applications submitted for funding 31 December 2009
Preparation of the IIP begins 31 March 2009
Progress report on the preparation of the ITP 30 June 2009
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Implementaion of
Develop Integrated Waste Management
Plan all wards the waste removal
Source funding for Integrated Transport Plan by 30 September 2009
Progress report on the applications submitted for funding 31 December 2009
Preparation of the IWMP begins 31 March 2009
Progress report on the preparation of the ITP 30 June 2009
plan Manager: Technical
Services
Development of a all wards O & M policy Draft O & M policy Final report
policy about the presented to council by 30
September 2009 presented to Manager: Technical
management and control council for Services
of community facilities adoption 31 December
2009 To ensure a healthy and
clean environment in areas
Do a situational analysis of all the community facilities for the alignment of the facilities with the SDF
all wards Community facilities
Present the situational analysis to the relevent portfolio committee by end of December 2009
Manager: Technical
of economic activity and built/ identified Services
within households through proper waste management Good Governance
and To ensure proper access toPriority list of all EPWP all wards Progress report on the Progress report
Community
Participation and management of projects number of jobs presented to LED Manager: LED &
community facilities created and portfolio committe Technical Services
Number of training Progress report on n/a
courses provided for the identified courses for labour
Quartely progress report on the training provided
Quartely progress report on the training provided
Quartely progress report on the training provided labour
Social and
Economic To reduce poverty by Number of housing only in wards % of the housing Report on the housing Progress report
Development ensuring food security for projects identified on the identified projects completed projects completed to on the housing n/a n/a Manager: Technical
all Vulamehlo communities IDP and Housing sector and handed over to the council projects handed Services
through labour intensive plan beneficiaries over
approach to public works Dududun ward 6 housing Project
Project to be completed by end of december 2009
To ensure the completion Vulindlela Housing Project Monthly reports on progress
made
Monthly reports on progress made
Monthly reports on progress made
Monthly reports on progress made IDentified on the IDP
housing projects in wards identified on the IDP
CORPORATE SERVICES Key Results Area Strategic IDP Objectives Supported Specific Objective Being Implemented Ward/
Locality Project
Budget Budget/Vote No Output Indicator Performance Indicator Means of
Verification
Target Actual Output Target Actual
Output Target Actual Output Targets Actual
Output ACCOUNTABLE OFFICIAL
Financial Management To reduce costs Reduction of telephone n/a Updated statement of
costs per person telephone bill per Monthly Monthly Monthly Monthly Manager: CS
person
Reduction of the n/a Register of all the
stationery abuse per stationery taken per Monthly Monthly Monthly Monthly Manager: CS
person person
Municipal Transformation To provide effective HR Review and implementation n/a Approved Organisational
and Institutional support services that of the organisational structure and 31‐Mar‐09
Development enable the municipality structure and Institutional plan Manager: CS
to deliver on its associated Institutional
mandate Plan
Recruitment and retention of scarce staff skills
Prepare a clear and effective recruitment
and retention strategy Recruitment and retention strategy
Municipality to have a Recruitment and Retention strategy
First draft to be distributed to staff for comment by 30 September 2009
Final draft to be tabled before council by 30 november 2009 for adoption
Conduct a Team n/a Conduct a team building Conduct a team Manager: CS
Building Activity activity by 31 October 2009
To provide an effecient % of meetings where agendas n/a report on those agendas Distribution of Distribution of Distribution of Distribution of
secretariat service were distributed no later agendas 7 days agendas 7 days agendas 7 days agendas 7 days Manager: CS
than 7 days before the meeting before the meeting before the meeting before the meeting before the meeting
% of meetings where minutes n/a Report on the minutes that Availability of Availability of Availability of Availability of
were available 10 days after the were available 10 days minutes 10 days minutes 10 days minutes 10 days minutes 10 days Manager: CS
meeting after the meeting after the meeting after the meeting after the meeting after the meeting
Consistent and Effective Council PoliciesGap analysis of existing policies and divising
new policies n/a New policies to address the gap
identified through analysis new policies developed
Report on the gap analysis and the proposal for new policies by 30 September 2009
quartely report of progress made
Firtst draft to be distributed to staff for comment by end december 2009
Final draft to be tabled befor council for adoption by 1 June 20010
To develop a fully fledged Compilation of a resolution filling registry
system n/a A filling system that have all the
resolutions and attachments registry and filing system in
The filling system to be in place by 01 June 2010
Manager: CS
accordance with legislation
number of staff trained on the n/a A file with all the names Report on the Progress report progress report of Total number
new filing system and the dates of personell names and dates of of personnel personnel of all personnel Manager: CS
trained personnel trained trained trained trained
To provide effective auxilllary Implementation of the all wards Approved Registry Policy Appoint service provider
by 30 September 2009
Table the policy before council for adoption by 30 November 2009
Implementation of the
policy Manager: CS
Services to the municipality Registry policy
Management of the cleaning and n/a A file composed of all the Monthly Monthly Monthly Monthly
hospitality services equipment purchased in Manager: CS
a month for cleaning and hospitality
To improve the level of staff Implement the workplace skills plan n/a Number of learnership Monthly Monthly Monthly Monthly Manager: CS
skills introduced
To ensure effective Staff meetings n/a Number and minutes of staff Monthly Monthly Monthly Monthly Manager: CS
management of Human Capital meetings held
Good Governance and Development of the Newsletter n/a Number of newsletter
Community Particpation in both IsiZulu and English printed per annum Quartely reports on
newsletters published
Quartely reports on newsletters published
Quartely reports on newsletters published
Quartely reports on
newsletters published Manager: CS
Number of IDP/Budget roadshows all wards At least 6 per annum Roadshows to start in
March 2010
Last batch of roadshows to be conducted between April and May 2010 conducted
3rd Quarter 4th Quarter
Good two-way communication between the municipality and communities
1st Quarter 2nd Quarter
Review the existing Communication Strategy
and Plan Review of Communication Strategy Reviewed Communication Strategy Progress report on the
review process
1st Draft to be out for comment 30 September 2009
Final draft to be tabled before council for adoption by 30 November 2009
Finalise ward committee elections fully functional ward committees Elections to be concluded
by 30 September
To ensure access to quality Develop HIV/AIDS strategy and mainstream HIV / AIDS programmes
identified
clusters Number of awareness campaign
health care services for all conducted per ward.
Ongoing (Quartely reports on campaigns conducted per each quarter
Ongoing (Quartely reports on campaigns conducted per each quarter
Ongoing (Quartely reports on campaigns conducted per each quarter
Ongoing (Quartely reports on campaigns conducted per each quarter
communities Form part of the HIV / AIDS Structure Gender Forum
HIV / AIDS Structer Gender Forum meeting attendance
Quartely reports on the meetings attanded and development of new programmes
Quartely reports on the meetings attanded and development of new programmes
Quartely reports on the meetings attanded and development of new programmes
Quartely reports on the meetings attanded and development of new programmes Conduct workshop for people living with
HIV / AIDS All wards Workshop for people living with HIV /
AIDS
The workshop to be conducted by 30 September To ensure access to a variety Identify existing sporting codes 1 code per List of existing sporting codes and
of sports and recreational and existing facilities within the cluster facilities within the municipality
Monthly progress reports on the existing and new sporting codes and facilities
Monthly progress reports on the existing and new sporting codes and facilities
Monthly progress reports on the existing and new sporting codes and facilities
Monthly progress reports on the existing and new sporting codes and facilities
Manager: CS
activities municipality
Social and Economic To ensure the awareness of A number of events complying with I per cluster Number of events celebrated progress report on progress report progress report Progress report on
Development national and provinical events the national calendar at Vulamehlo Municipality at least 3
per financial year events celebrated on events on events events celebrated Manager: CS
on 1st quarter celebrated for celebrated for for 4th Quarter
2nd Quarter 3rd Quarter
To mainstream the Special Groups Number of skills development all wards Number of PWDs participated
programs into the IDP and projects targetted at PWDs in skills development projects Manager: CS
appropriate coordination Monthly Monthly Monthly Monthly
of programs for people with disabilities
Identify vulnerable senior citizens and form
part of the Senior Citizen Executive Forum all wards Programmes that cater for senior
citizens Monthly Monthly Monthly Monthly
Coordination of Youth Council Exco, full
committee meetings and youth festivities all wards Regular meetings of the untit Ongoing Ongoing Ongoing Ongoing
Support the disadvantaged learners to
register at tertiary institutions all wards Support to disadvantaged learners
The identified learners to have recieved assistance by end of January 2010
Assist disadvantaged youth to obtain drivers
licence all wards Streamlining of the Youth Drivers Licence
Programme
The identified youth to be assited obtain drivers licence by end of February 2010
Develop the Youth Development Policy Youth Development Policy
The final draft to be adopted by council by 31 January 2010
Municipal Transformation To ensure that the Timeous response to the n/a Unqualified Audit
and Institutional municipality avoids AG and internal Audit Report obtained by
Development negative Audit General comments municipality in 31‐Dec‐09
opinion
To ensure that the Agendas items submitted n/a All agenda's submitted Progress report to be Reports to be Reports to be Reports to be
municipality operates in on time, seven days by HOD's 7 days provided quartely
showing provided quartely provided quartely provided quartely Manager: CS
line with legislative before Exco, council and before Exco, Council improvements showing showing showing
requirements portfolio committee portfolio committee improvements improvements improvements
CHIEF FINANCIAL OFFICER
Key Results Area Strategic IDP Objectives Supported Specific Objective Being Implemented Ward/ Locality Project Budget Budget/ Vote No Output Indicator Performance Indicator
Means of
Verification 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Target Actual
Output Target Actual
Output Target Actual
Output Target Actual
Output ACCOUNTABLE OFFICIAL
National policies and budgeting guidelines all wards Draft Budget Budget inputs
collected from various
Council adopt the the draft budget for 2010/2011 by 31 March 2010
Council adopt the final 2010 / 11 budget by 31 May 2010
CFO
CFO
Create and control budget for community
participation all wards
Clear outline of how communication is budgeted for in the adopted budget
The Public Participation to be clearly articulated in the municipal anual dratf budget by 31 March 2010
The Public Participation to be clearly articulated in the municipal anual budget to be adopted by Counci by 31 May 2010
To ensure that the Payment of service provider's n/a General expenses are paid
municipality's income is properly within 30 days upon receipt of the within 30 days after receipt CFO
controlled invoice of an invoice
Recording of payments in the n/a The actual receipts of
cash book and payments are recorded CFO
in the cash book
Updating of genearl ledger on n/a CFO
monthly basis
Issues of IRP5's to employees and n/a IRP5's are isssued to
within a reasonable time employees and councillors CFO
within a reasonable time
The personnel cost for interns is n/a The salaries budget for
properly accounted for finance department is CFO
properly managed
CFO
To ensure the development Stakeholders/ roadshows all wards Approved budget January ‐ March 2010 2010/04/01
of the Vulamehlo municipality consultation CFO
into a viable administration
institution with an Variance Report % expenditure to total
increasing municipal budget
revenue Variance Report to Budget variance report
council to council Monthly Monthly Monthly Monthly CFO
% of revenue collected to total revenue accrued to the municipality
The number of revenue Monthly Monthly Monthly Monthly
generated by the municipality own initiatives
The number of audit queries 2009/12/31
received from the A&G n/a CFO
Monthly Monthly
Monthly Monthly
Monthly
Monthly Monthly
Ongoing (Daily)
Ongoing (Daily)
By 31 May 2010 Ongoing (Monthly) Ongoing (Monthly) Ongoing (Monthly)
Ongoing (Daily) Ongoing (Daily)
Ongoing (Daily) Ongoing (Daily)
Adequate funding to meet developmental needs
n/a Monthly
% expenditure to total budget;
Budget variance report to council
% of revenue collected to total revenue accrued to the To ensure a sound and effective financial
management
Ongoing (Monthly)
Ongoing (Daily) Variance Report to council
To ensure efficient budget control
Ongoing (Daily)
Municipal Transfromation and Institutional Development
To ensure efficient The frequency of fixed assets and grants register updates
Approved updated fixed assets
register Monthly Monthly Monthly Monthly
management of municipal CFO
property management
CFO
To ensure that the municipality Reconciliation of all general n/a A file with all general
has an effective financial system ledger accounts monthly ledger paper work Monthly Monthly Monthly Monthly
CFO
To ensure that all reports which Annual Financial Statement Annual financial 31‐Aug‐09
have to be compiled, in terms statement submitted on CFO
of legislation are prepared and time to the AG
submitted
Timeously response to the n/a Unqualified Audit report
Auditor General and Internal obtained by municipality in 31‐Dec‐09
Audit comments 2009
Avoidance of irregular and fruitless n/a All HOD's avoided irregular
expenditure expenditure by the end of the Monthly Monthly Monthly Monthly CFO
Good governance and
Community Participation year.
A number of IDP/Budget all wards Approved IDP CFO
consultation public meetings with public comments January ‐ february
2010
held per ward included
To ensure the development of Revision of financial policies and n/a Approved and implemented
and implementation of effective procedures in place policies and procedures Ongoing Ongoing Ongoing Ongoing CFO
policies
MUNICIPAL MANAGER
Key Results Area 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Planned Output Planned Output Actual
Output Planned Ouput Planned Output
Actual
Output Planned Output Actual
Output ACCOUNTABLE OFFICIAL
Financial Management To ensure a sound and National policies and all wards Draft Budget Council adopt Budget inputs Council adopt the Council adopt the
effective financial budgeting guidelines the budget collected from various the draft budget for final budget
management departments 2009/2010
To ensure efficient budget Budgeting guidelines all wards An adopted year Council adopt Budget inputs Council adopt the Council adopt the
control budget adopt the budget collected from various the draft budget for final budget
Variance Report n/a % expenditure to total departments 2009/2010
budget
Variance Report to n/a Budget variance report Council adopt Council adopt the
council to council the variance report final report
% of revenue collected to total revenue accrued to the municipality
To ensure that the Payment to construction service n/a The contractors are paid for contractors are paid on time n/a n/a n/a
municipality's income is properly providers are made when there for the work done.
controlled is payment certificate
Payment of service provider's n/a General expenses are paid Quartely report of Quartely report of Quartely report of Quartely report of
within 30 days upon receipt of the within 30 days after receipt payments made in payments made in payments made in payments made in
invoice of an invoice terms of MFA terms of MFA terms of MFA terms of MFA
Recording of payments in the n/a The actual receipts of three months cash three months cash three months cash three months cash
cash book and payments are recorded book for the 1st book for the 2nd book for the 3rd book for the 4th
in the cash book Quarter Quarter Quarter Quarter
Updating of genearl ledger on n/a Updated ledger for Updated ledger for Updated ledger for Updated ledger for
monthly basis the 1st Quarter the 2ndQuarter the 3rd Quarter the 4th Quarter
Issues of IRP5's to employees and n/a IRP5's are isssued to Let employees
within a reasonable time employees and councillors n/a n/a n/a sign the receipt
within a reasonable time
The personnel cost for interns is The salaries budget for Finance dept's Finance dept's Finance dept's Finance dept's
properly accounted for n/a finance department is personnel personnel personnel personnel
properly managed expenditure report expenditure report expenditure report expenditure report
for quarter 1 for quarter 1 for quarter 1 for quarter 1
To ensure the development Stakeholders/ roadshows all wards Approved budget Council adopt Budget inputs Council adopt the Council adopt the
of the Vulamehlo municipality consultation the budget collected from various the draft budget for final budget
into a viable administration departments 2009/2010
institution with an Variance Report % expenditure to total
increasing municipal budget
revenue Variance Report to Budget variance report draft report Council adopt the coucnil adopt the
council to council presented to council n/a draft report final report
% of revenue collected to total revenue accrued to the municipality
The number of revenue report presented generated by the municipality to council own initiatives
Approved strategic revenue n/a n/a n/a
leverage plan
The number of audit queries Timeous response Tabling of AG n/a
received from the A&G to the AG's queries queries to council at informal queries
Development of an asset all wards Secure funding
management plan and policy Approved Strategic asset plan n/a n/a n/a
Strategic IDP Objectives Supported Specific Objective Being Implemented Ward/ Locality Project Budget Budget/
Vote No Unit of measurements
Municipal Transformation To ensure that the Develop a PMS and SDBIP n/a Review of PMS and Performance contracts 1st Quartely 2nd Quartely 3rd Quartely
and Institutional municipality has a good framework SDBIP for all HOD, MM signed Review review review done &
Development management in place Preparationof an Annual PMS reviewed for
Performance report 2010/2011
Number of Section 57 n/a Number of Signed All performance
contracts developed and Contracts in time contracts signed n/a n/a n/a
signed
To ensure that the Timeous response to the n/a Unqualified Audit n/a All HOD's responded
municipality avoids AG and internal Audit Report obtained by to the AG comments n/a n/a
negative Audit General comments municipality in by 2nd Quarter
opinion Jan‐09
To ensure that the Avoidance of irregular n/a All HOD's avoided Progress report to be Reports to be Reports to be Reports to be
municipality avoids and fruitless expenditure irregular expenditure provided quartely showing provided quartely provided quartely provided quartely
fruitless, wasteful and bythe end of the year improvements showing showing showing
irregular expenditure improvements improvements improvements
To ensure that the Agendas items submitted n/a All agenda's submitted Progress report to be Reports to be Reports to be Reports to be
municipality operates in on time, seven days by HOD's 7 days provided quartely showing provided quartely provided quartely provided quartely
line with legislative before Exco, council and before Exco, Council improvements showing showing showing
requirements portfolio committee portfolio committee improvements improvements improvements
To ensure effecient The frequency of fixed assets Approved updated fixed
management of municipal and grants register updates assets register fixed asset register n/a n/a n/a
property management presented to the
relevant committee
To ensure that the municipality Reconciliation of all general A file with all general Updated ledger for Updated ledger for Updated ledger for Updated ledger for
has an effective financial ledger accounts monthly ledger paper work the 1st Quarter the 2ndQuarter the 3rd Quarter the 4th Quarter
system
%centralization of data capturing n/a n/a n/a n/a
system
Fully fledged cash management fully fledged cash system in place n/a n/a n/a n/a
system
Number of instances where A file with all the records n/a
general deductions were paid of paid later than every month n/a n/a n/a
later than the every month
Number of instances where n/a n/a n/a n/a n/a
salaries were paid later than the 20th of every month.
To provide effective HR Review and implementation Approved Organisational Review of Organisational approval of
support services that of the organisational structure and Organisational structure organisational n/a
enable the municipality structure and Institutional plan Structure presented to structure
to deliver on its associated Institutional council
mandate Plan
Source funding for Team Conduct a team building Fundaraising & Conduct a team
Building activity identification of the building n/a n/a
area
To provide an effecient % of meetings where agendas report on those agendas Distribution of Distribution of Distribution of Distribution of
secretariat service were distributed no later agendas 48 hrs agendas 48 hrs agendas 48 hrs agendas 48 hrs
than 48 hours before the meeting before the meeting before the meeting before the meeting before the meeting
% of meetings where minutes Report on the minutes that Availability of Availability of Availability of Availability of
were available 10 days after the were available 10 days minutes 10 days minutes 10 days minutes 10 days minutes 10 days
meeting after the meeting after the meeting after the meeting after the meeting after the meeting
To develop a fully fledged % completion of resolution A file with all the Progress report on
registry and filing system in registers resolutions and attachments resolutions n/a n/a n/a
accordance with legislation attended to
number of staff trained on the A file with all the names Report on the Progress report progress report of Total number
new filing system and the dates of personell names and dates of of personnel personnel of all personnel
trained personnel trained trained trained trained
To provide effective auxilllary Implementation of the Approved Registry Policy Presentation of Adoption of Implementation n/a
Services to the municipality Registry policy policy the policy of the policy
Management of the cleaning and A file composed of all the n/a n/a n/a n/a
hospitality services equipment purchased in
a month for cleaning and hospitality
To improve the level of staff A completed workplace skills plan Number of learnership progress report n/a n/a n/a
skills introduced on the learnership
To create a safe working Ensure that a security municipality An approved safety plan
environment and provide company in place 24 hours premises which includes number of Presentation of the n/a n/a n/a
necessary support to hours spend by security safety plan to the
employees company on site, which also relevant commiitee
involves patrol per day
To ensure effective Staff meetings n/a Number and minutes of staff File with all the n/a n/a n/a
management of Human Capital meetings held minutes of staff mtgs
Job descriptions and /or performance n/a Signed job descriptions and/ or progress report on the
agreement performance agreement job description n/a n/a n/a
Leave policy Consumption of annual credits developed
before and of financial year
Good governance and To ensure that all reports which Annual Financial Statement Annual financial financial statement to the AG's queries 2008/09 financial
Community Participation have to be compiled, in terms statement submitted on reviewed by Audit at informal queries & year to council
of legislation are prepared and time to the AG Commiitee tabled management level
submitted them to Exco‐noting
Timeously response to the Unqualified Audit report n/a All HOD's responded n/a n/a
Auditor General and Internal obtained by municipality in to AG coments by
Audit comments 2009 2nd quarter
Avoidance of irregular and fruitless All HOD's avoided irregular Progress report Progress report Progress report Progress report
expenditure expenditure by the end of the to be provided to be provided to be provided to be provided
year. quartely quartely quartely quartely
A number of IDP/Budget Approved IDP Council adopt Budget inputs Council adopt the Council adopt the
consultation public meetings with public comments the budget collected from various the draft budget for final budget
held per ward included departments 2009/2010
To ensure the development of Development of Financial Plan Adopted/ Approved Draft presented final plan presented to n/a implementable
and implementation of effective financial plan to council council for financial plan
policies approval
Revision of financial policies and Approved and implemented Draft policies final policies n/a implementable
procedures in place policies and procedures presented to council presented to council policies
To keep the community Development of the Newsletter Number of newsletter n/a n/a n/a n/a
informed about the in both IsiZulu and English printed per annum
municipality activities
Number of IDP/Budget roadshows all wards At least 6 per annum
conducted
To ensure integrated IDP Review 2009/10 all wards IDP Review Process Plan for 09/10 Phase one of the 1st IDP draft Final Draft of the
developemnt planning that developed and adopted IDP developed adopted by IDP adopted by
encourages public by council council & council
participation submitted to
DLGTA
To ensure that all municipal Frequency of municipal n/a Performance Report 1st quarter 2nd quarter 3rd quarter 4th quarter
reports compiled performance reports progress report progress report progress progress
are in line with legislation submitted to Exco report report
policy are prepared and submitted
To ensure that Vulamehlo Number of IDP/ Budget all wards At least 6 per annum Provide feedback to the Compile a Council adopt Council adopt
citizens participate in the roadshows conducted council on the detailed report the draft IDP final IDP
democratic processes of the roadshows conducted for council with public
municipality comments
Social and Economic To reduce poverty by Identify and develop all wards Number of projects Identify projects in Project Analysis Provide advProgress
Development ensuring food security for sustainable livelihoods identified per ward all wards and cluster monitoring Report
all Vulamehlo communities projects across the them per sector
through implemenattion of municipality e.g community Implementation of Identify projects that Project assessment progress re Progress
sustainable community gardens, poultry food security project will benefit on the and report Report
based projects funded by Flemish programme
To ensure the creation of Identify viable community all wards Number of jobs created Identify and categorised Provide inputs on Monitoring Progress
job/ economic opportunities based LED projects through LED initiatives LED capital projects and eachproject report
with special focus on youth initiatives and capital identify jobs per and advise
women and disabled projects project
To ensure the utilization of Identificationof projects all wards Number of projects per Identify key projects Project Monitoring progress
and the development of the to support the Ugu Fresh ward to supply the Ugu assessment report
agricultural potential of the produce market fresh produce market
municipality
To promote economic Engage Small Economic all wards Engage Small Economic Negotiation with Refer SMME to Monitoring Progress
development initiatives Development Agency Development Agency SEDA to have an SEDA Report
within the municipality (SEDA) in SMME (SEDA) in SMME office within the
development development municipality
within the municipality within the municipality
15 women in Business all wards Establish women Co‐ops Project Launch, Provide finance Economic Progress
that will assit at least 10 Registration and and monitoring Analysis Report
women of Vulamehlo Fundraising to grow economically
To promote economic SMME development and all wards Identify key SMME that Facilitate training and Project assessment Provide progress
development initiatives capacity building require training advise and needs training andreport
within the municipality analysis monitoring
Arts and Crafts development all wards Facilitate production and Fundraising & identify identification of provide progress
market of arts and cafts potential funder arts and crafters finance & s report
Identify co‐operatives that all wards Facilitate prouction and Fundraising provide project monitoring progress
are involved in bakery markets identification inputs report
Municpal Manager
To reduce poverty by Priority list of all EPWP all wards Progress report on the Progress report
ensuring food security for projects number of jobs presented to LED n/a n/a n/a
all Vulamehlo communities created portfolio committe
through labour intensive
approach to public works Number of training Progress report on List of contractors n/a n/a
courses provided for the identified courses for provided with emerging contractors emrging contractors training
presented to
Database for the relevant committee
emerging contractors
To ensure the completion Number of housing as per IDP & % of the housing Report on the housing Progress report
IDentified on the IDP projects identified on the Housing projects completed projects completed to on the housing n/a n/a
housing projects in wards IDP and Housing sector plan and handed over to the council projects handed
identified on the IDP plan beneficiaries over
To mainstream the disability Number of skills development all wards Number of PWDs participated Progress report on Progress report progress report Progress report
programs into the IDP and projects targetted at PWDs in skills development projects PWDs participated on PWDs on PWDs on PWDs
appropriate coordination 1st Quarter participated participated participated
of programs for people with 2nd Quarter 3rd Quarter 4th Quarter
disabilities
Infrastructure and To ensure the provision Number of roads all wards Progress report Appointment of paving of road Close out report
Services of affordble and upgraded per ward on the upgraded contractor finishes and presented to the n/a
sustainable basic services roads project close‐out council
to communities to
sustainable standard Number of wards with all wards Progress report Appointment of
(RDP) and convenience water tanks supplied by on the number of contractor n/a close‐out report n/a
level the LM wards supplied by presented to the
water per week. council
Number or % of all wards Identify areas for Social analysis Analysis presented
households accessing feasibilty studies that priorities to the relevant n/a n/a
sanitation facailities for provision of areas of greatest committee
(not below VIP) sanitation facilities need
The % of households all wards Energy Sector Progress report n/a n/a
accessing electricity plan Implementation on the % of h/h
that have access to electricty
To ensure a healthy and The % of households all wards Implementaion of
clean environment in areas accessing waste the waste removal
of economic activity and removals plan n/a n/a n/a n/a
within households through proper waste management
To ensure transfer Approved business plans inidentified Implementation of 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
of municipal grants on time wards existing business report on the report on the report on the report on the
plans progress on the progress on the progress on the progress on the
municpal grants grants grants grants
To promote revenue Dududu township ward 6 Proclamation of Progress Quartely Quartely Quartely
generation through establishment framework Dududu as a town report on the progress report progress progress
planning implementation report report
Infrastructure and To ensure the provision Number of roads all wards Progress report Appointment of paving of road Close out report
Services of affordble and upgraded per ward on the upgraded contractor finishes and presented to the n/a
sustainable basic services roads project close‐out council
to communities to
sustainable standard Number of wards with all wards Progress report Appointment of
(RDP) and convenience water tanks supplied by on the number of contractor n/a close‐out report n/a
level the LM wards supplied by presented to the
water per week. council
Number or % of all wards Identify areas for Social analysis Analysis presented
households accessing feasibilty studies that priorities to the relevant n/a n/a
sanitation facailities for provision of areas of greatest committee
(not below VIP) sanitation facilities need
all wards
The % of households Energy Sector Progress report n/a n/a
accessing electricity plan Implementation on the % of h/h
that have access to electricty
To ensure a healthy and The % of households Implementaion of
clean environment in areas accessing waste all wards the waste removal
of economic activity and removals plan n/a n/a n/a n/a
within households through proper waste management
