THESIS WRITING PROCEDURES
C. Research Proposal Seminar
1. Research Proposal Seminar Registration
a. The Paperwork for Research Proposal Seminar Registration
The paperwork that needs to be completed by the students for research proposal seminar registration can be seen in table 4.3.
Table 4.3. The List of Paperwork for Research Proposal Seminar Registration
No Form Requirement
1 A Copy of Course Selection Sheet (KRS) 2 A copy of the Course Result Sheet (KHS) 3 B2 The Approval Sheet of Research Proposal
Seminar (Appendix 4b.2.)
4 B3 A Copy of Seminar Control Card
5 A copy of Bank Account Details for Bidik Misi Scholarship Awardee
6 A copy of the payment receipt for the research proposal seminar for the 2013 batch.
b. The Procedure of Research Proposal Seminar Registration
The procedure that should be followed for research proposal seminar registration as follows (SOP Number 015/UN.55.10/HK.06/2019):
1) Student registers on the research proposal seminar to the Administrative Staff.
2) Admin staff checks the research proposal seminar application by checking the
research proposal seminar participant candidate that will be submitted to the study program, if it is not complete yet return it to the student to be completed.
3) The study program coordinator proposed a schedule for the research proposal seminar to the Head of Administrative Affair.
4) The Head of Administrative Affair assigns admin staff to make the invitation for the research proposal seminar.
5) The admin staff makes the research proposal seminar invitation and presents it to the head of administrative affairs
6) The head of Administrative Affairs checks the draft of the research proposal seminar invitation. If it is accepted then it will be forwarded to the Dean, if it is not accepted then it will be forwarded to the Head of Education Affair to be revised.
7) The Dean checks the draft of the student's research proposal seminar invitation.
If approved, the draft will be signed and given to the Head of Administrative, if it is not approved then it will be returned to the Head of Administrative to be revised.
8) The Head of Administrative will give the proposal seminar invitation to the general function to be given a wet stamp and distributed to the students.
9) Administrative Staff distributed the research proposal seminar invitation to the students.
10) Inform the supervisor and the examiner about the invitation and the research proposal document.
11) The exam committee signs the Receipt of Seminar Invitation and Research Proposal Document (Appendix 4c.1., Form C1).
12) The student submits the Receipt of Seminar Invitation and Research Proposal Document to administrative staff.
13) The administrative staff prepares the Official Report and Research Proposal Seminar Marking Sheet.
c. ADDITIONAL PROVISION
1) Students registered for a research proposal seminar should have experience of
2) The student should distribute the invitation and proposal document (with the research instrument) no more than 3 days before the research proposal seminar.
3) If number 1) is not fulfilled, then the research proposal seminar will be rescheduled.
2. Research Proposal Seminar
a. The Paperwork for Research Proposal Seminar
The paperwork that needs to be completed by the students for the research proposal seminar can be seen in table 4.4.
Table 4.4. The Paperwork List for Research Proposal Seminar
No Form Requirement
1 C1 Receipt of Seminar Invitation and Research Proposal Document (Appendix 4c.1.)
2 C2 The Official Report of Research Proposal Seminar (Appendix 4c.2.)
3 C3 The Attendance List of Research Proposal Seminar (Appendix 4c.3.)
4 C4 Suggestion/Correction Format For Research Proposal Seminar (Appendix 4c.4.)
5 C5 The scoring format for the Research Proposal Seminar (Appendix 4c.5.)
6 C6 Recapitulation of Score for Research Proposal Seminar (Appendix 4c.6.)
7 C7 List of Final Score for Research Proposal Seminar (Appendix 4c.7.)
b. Research Proposal Seminar Procedure
The procedure of the research proposal seminar as follows (SOP Number 016/UN.55.10/HK.06/2019):
1) The head/secretary of the session opens the seminar and gives the Official Report of Research Proposal Seminar (Appendix 4c.2., Form C2) to the supervisor and examiner team. After that, directs the students to present his/her proposal.
2) Student presents their research proposal under 20 minutes duration.
3) The examiner team asks questions and suggestions for the proposal.
4) The student responds to the related question/suggestion from the examiner and completes the Suggestion/Correction Format For Research Proposal Seminar (Appendix 4c.4.)
5) The supervisor and examiner team provides the score for the explanation and description given by the student in the Marking Format for Research Proposal Seminar (Appendix 4c.5., Form C5), sign the official report of the research proposal seminar and give them back to the head of the session.
6) The head/secretary of the session validates the result of the seminar based on the Recapitulation of Proposal Seminar Score (Appendix 4c.6., Form C6) as well as completes the List of Final Score for Research Proposal Seminar (Appendix 4c.7., Form C7), if the students declared passed, He/she signs the official report of the seminar and gives it to the secretary; if the student is failed, the head of the committee will report to the examiner to redo the seminar.
7) Head/secretary the session gives the official report of the research proposal seminar to admin staff to be processed and filed.
8) Admin staff files the official report of the research proposal seminar for the students.
c. Additional Provision of Proposal Seminar
1) The research proposal seminar can only be held if it is attended by at least one supervisor and two examiners. If only one supervisor is present, so the absent supervisor will authorize the proposal seminar to the presented supervisor.
2) Research proposal seminars should be attended by at least 15 students who are at last semester.
3) There is 1 special commentator from the student that assigned before by the head/secretary of the session and already provided with the copy/summary of the research proposal document.
4) The student should revise the proposal based on the suggestion/correction from the examiner and supervisor under designated duration (maximum of 3 months) If under the designated duration the student does not revise, the student should redo the proposal seminar.
5) The student pronounced failed in the seminar should have the consultation session again with the supervisor to have the revision of proposal seminar