THESIS WRITING PROCEDURES
F. Thesis Examination
2. Thesis Examination Registration
a. The Paperwork of Thesis Exam Registration
The paperwork that needs to be completed by the students for thesis examination registration can be seen in Table 4.7.
Table 4.7. The list of paperwork for Thesis Exam Registration
No Form Requirement
1 F1 Thesis Exam Approval Sheet (Appendix 4h.2.)
2 Temporary Academic Transcript/KHS from the first to the last semester
3 The Statement Letter of Course Completion from Study Program Coordinator
5 The Dean's Decree about the Thesis Supervisor and The Examiner
6 A copy of the latest Legalized Academic Certificate
No Form Requirement 8 Statement Letter of Library Clearance
*The files arranged in snelhecter folder and made in 2 (two) copies.
b. The Procedure of Thesis Exam Registration
The procedure that should be followed for thesis exam registration as follows (SOP Number 015/UN.55.10/HK.06/2019):
1) The student registers for the thesis exam at the admin staff.
2) The admin staff checks the request for the thesis exam by considering the paperwork completion. If the paperwork is completed, the proposed list for the thesis exam participant will be forwarded to the study program, if not completed yet, the paperwork will be returned to the student to be completed.
3) The Study Program Coordinator proposed a schedule for the thesis exam to the Head of Administrative Affair.
4) The Head of Administrative Affair assigns admin staff to make the invitation for the thesis exam.
5) The admin staff makes the thesis exam invitation and presents it to the head of administrative affairs
6) The Head of Administrative Affair verifies the invitation draft for the thesis exam. If it is accepted then it will be forwarded to the Dean, if it is not accepted then it will be forwarded to the Head of Education Affair to be revised.
7) The Dean verifies the invitation draft for the thesis exam. If approved, the draft will be signed and given to the Head of Administrative, if it is not approved then it will be returned to the Head of Administrative to be revised.
8) The Head of Administrative will give the thesis exam invitation to the general function to be given a wet stamp and distributed to the students.
9) The Admin staff distributes the invitation for the thesis exam to the students.
10) Inform the supervisor and the examiner about the invitation and the research proposal document.
11) The thesis exam committee signs the receipt of the thesis exam invitation and thesis document.
13) The administrative staff prepares the Official Report and Thesis Exam Marking Sheet.
c. Additional Provision for Thesis Examination Registration 1) The Thesis Exam only can be performed after the Thesis Exam
Recommendation Letter published by The Head of Academic and General Bureau.
2) The student should distribute the invitation and thesis document no more than 3 days before the thesis exam.
3) If number 2) is not fulfilled, then the thesis exam will be rescheduled.
3. Thesis Examination
a. The Paperwork of Thesis Exam
The paperwork that needs to be completed by the students for the thesis examination can be seen in Table 4.8.
Table 4.8. The list of paperwork for Thesis Exam
No Form Requirement
1 F2 Receipt of Exam Invitation and Thesis Manuscript (Appendix 4f.2.)
2 F3 Official Report for Thesis Exam (Appendix 4f.3) 3 F4 Suggestion/Correction Format For Thesis Examination
(Appendix 4f.4.)
4 F5 Thesis Exam Marking Format (Appendix 4f.5.)
5 F6 Recapitulation of Score for Thesis Exam (Appendix 4f.6.) 6 F7 Recapitulation of Score for Final Thesis Score (Appendix
4x.7.)
b. The Procedure of Thesis Exam
The procedure of thesis exam as follows (SOP Number 017/UN.55.10/HK.06/2019).
1) The head of the session (Heads of Faculty) opens the thesis exam.
2) Giving the Official Report of Thesis Exam (Appendix 4f.3., Form F3) and Thesis Exam Scoring Format (Appendix 4f.5, Form F5) to the examiner team.
3) The student presents their research finding.
4) The examiners ask questions to the students related to the written thesis.
5) The student gives an explanation and description regarding the examiner's
6) The examiner team provides the score for the explanation and description delivered by the student. Signing the official report of the thesis exam and giving it the head of the session.
7) The head of the session decides the result of the thesis exam based on the Recapitulation of Score for Thesis Exam (Appendix 4f.6., Form F6), if the students declared passed, He/she signs the official report of the seminar and gives it to the secretary; if the student is failed, the head of the committee will report to the examiner to redo the seminar.
8) The secretary of the session gives the Official Report of Thesis Exam to General Function to be processed and filed.
9) Admin staff files the official report of the thesis exam.
c. Additional Provision for Thesis Examination
1) The thesis exam can only be undergone if it is attended by at least the head of faculty, the head of the study program, one of the supervisors, and 2 examiners.
2) The students should revise the thesis based on the suggestion/correction from the examiner and supervisor under designated duration (the maximum of 3 months) If under the designated duration the student does not revise, the student should redo the thesis exam.
3) The student pronounced failed in the thesis exam should have the consultation session again with the supervisor to have the revision of the thesis exam.
G. Judisium