MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES 3
MAYORAL MINUTE NO. 3/2017 – SYDNEY WEST CENTRAL PLANNING
PANEL 3
MAYORAL MINUTE NO. 4/2017 – FAREWELL DAVE WALKER GENERAL
MANAGER OF THE HILLS SHIRE COUNCIL 4
ITEM-2 FURTHER REPORT - PLANNING PROPOSAL - 582 AND 582A OLD NORTHERN ROAD, DURAL (7/2015/PLP)
5
ITEM-3 POST EXHIBITION - PLANNING PROPOSAL TO AMEND THE HILLS LOCAL ENVIRONMENTAL PLAN 2012 TO PROHIBIT ANIMAL BOARDING OR TRAINING ESTABLISHMENTS FROM THE RU6 TRANSITION ZONE (8/2017/PLP)
5
ITEM-4 PROGRESS OF DURAL STRATEGIC INVESTIGATION WORK WITH HORNSBY COUNCIL (FP67)
6
ITEM-5 TENDER T17/2 - CONSTRUCTION OF PEDESTRIAN BRIDGE OVER WINDSOR ROAD IN KELLYVILLE
8
ITEM-6 LOCAL TRAFFIC COMMITTEE RECOMMENDATIONS - MARCH 2017
8
ITEM-7 DRAFT HILLS SHIRE PLAN 2017/18 - 2020/2021 9 ITEM-8 PECUNIARY INTEREST REPORT - MARCH 2017 8 ITEM-9 SURRENDER OF LEASE TO 3GIS, KELLYVILLE
MEMORIAL PARK, MEMORIAL AVENUE, KELLYVILLE
8
ITEM-10 LICENCE TO WOODBURY AUTISM EDUCATION &
RESEARCH LIMITED, BUILDING 14, BALCOMBE HEIGHTS ESTATE
9
ITEM-11 THE HILLS SES - PROPOSED ESTABLISHMENT OF NEW HEADQUARTERS
9
QUESTIONS WITHOUT NOTICE 11
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
145 PRESENT
Clr Y D Keane (Mayor, in the Chair) Clr R A Preston (Deputy Mayor) Clr Dr M R Byrne
Clr Dr P J Gangemi Clr R K Harty OAM Clr A J Hay OAM Clr A N Haselden Clr R M Tracey
146 APOLOGIES Clr M G Thomas Clr Dr J N Lowe
147 TIME OF COMMENCEMENT 7.09pm
148 TIME OF COMPLETION 10.06pm
149 DECLARATIONS OF INTEREST Nil.
150 ARRIVALS AND DEPARTURES
7.33pm Councillor Dr Gangemi left the meeting and returned at 7.37pm during Mayoral Minute 4/2017.
9.20pm Councillor Tracey left the meeting and returned at 9.23pm during Item 5.
151 DISSENT FROM COUNCIL'S DECISIONS
Item 4 Clr Harty OAM, Clr Hay OAM and Clr Tracey 152 ADJOURNMENT & RESUMPTION
Nil.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR DR BYRNE AND SECONDED BY COUNCILLOR PRESTON THAT the Minutes of the Ordinary Meeting of Council held on 28 March 2017 be confirmed.
THE MOTION WAS PUT AND CARRIED.
153 RESOLUTION
The Minutes of the Ordinary Meeting of Council held on 28 March 2017 be confirmed.
APOLOGIES
A MOTION WAS MOVED BY COUNCILLOR DR BYRNE AND SECONDED BY COUNCILLOR HAY OAM THAT the apologies from Councillors Thomas and Dr Lowe be accepted and leave of absence granted.
THE MOTION WAS PUT AND CARRIED.
154 RESOLUTION
The apologies from Councillors Thomas and Dr Lowe be accepted and leave of absence granted.
MAYORAL MINUTE NO. 3/2017 – SYDNEY WEST CENTRAL PLANNING PANEL A MOTION WAS MOVED BY COUNCILLOR KEANE AND SECONDED BY COUNCILLOR HASELDEN THAT
1. This Mayoral Minute be received.
2. In addition to the current nominees for the Sydney West Central Planning Panel, Cameron McKenzie – Group Manager Environment & Planning and Paul Osborne – Manager Development Assessment be nominated as additional alternate Panel members for matters of a strategic nature.
THE MOTION WAS PUT AND CARRIED 155 RESOLUTION
1. This Mayoral Minute be received.
2. In addition to the current nominees for the Sydney West Central Planning Panel, Cameron McKenzie – Group Manager Environment & Planning and Paul Osborne – Manager Development Assessment be nominated as additional alternate Panel members for matters of a strategic nature.
7.33pm Councillor Dr Gangemi left the meeting and returned at 7.37pm during Mayoral Minute 4/2017.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
MAYORAL MINUTE 4/2017 – FAREWELL DAVE WALKER GENERAL MANAGER OF THE HILLS SHIRE COUNCIL
A MOTION WAS MOVED BY COUNCILLOR KEANE AND SECONDED BY COUNCILLOR HAY OAM THAT
1. This Mayoral Minute be received.
2. Council suspend Standing Orders to allow the Hon. Ray Williams, Minister for Multi Culturalism and Minister for Disability Services, Member for Castle Hill and former Councillor and anyone else who may wish to participate to say a few words in honour of the contribution to Council by Dave Walker.
THE MOTION WAS PUT AND CARRIED 156 RESOLUTION
1. This Mayoral Minute be received.
2. Council suspend Standing Orders to allow the Hon. Ray Williams, Minister for Multi Culturalism and Minister for Disability Services, Member for Castle Hill and former Councillor and anyone else who may wish to participate to say a few words in honour of the contribution to Council by Dave Walker.
At 7.32pm Standing Orders were suspended to provide an opportunity for the Hon. Ray Williams and Superintendent Rob Critchlow to address Council.
RESUMPTION OF STANDING ORDERS
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR PRESTON THAT Standing Orders be resumed.
THE MOTION WAS PUT AND CARRIED.
157 RESOLUTION
Standing Orders be resumed.
At 8.12pm Standing Orders were resumed.
COMMUNITY FORUM
There were no addresses to Council during Community Forum.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
ITEM-3 POST EXHIBITION - PLANNING PROPOSAL TO AMEND THE HILLS LOCAL ENVIORNMENTAL PLAN 2012 TO PROHIBIT ANIMAL BOARDING OR TRAINING ESTABLISHMENTS FROM THE RU6 TRANSITION ZONE (8/2017/PLP)
Proceedings in brief
Mr George Rodham of Kenthurst in favour of the recommendation addressed Council regarding this matter.
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR DR GANGEMI THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
158 RESOLUTION
The planning proposal to amend The Hills Local Environmental Plan 2012 to prohibit animal boarding or training establishments in the RU6 Transition zone proceed to finalisation.
Being a planning matter, the Mayor called for a division to record the votes on this matter
VOTING FOR THE MOTION Clr Keane
Clr Preston Clr Dr M R Byrne Clr Hay OAM Clr Harty OAM Clr Tracey
Clr A N Haselden Clr Dr Gangemi
VOTING AGAINST THE MOTION None
ABSENT Clr Thomas Clr Dr Lowe
ITEM-2 FURTHER REPORT - PLANNING PROPOSAL - 582 AND 582A OLD NORTHERN ROAD, DURAL (7/2015/PLP)
A MOTION WAS MOVED BY COUNCILLOR HARTY OAM AND SECONDED BY COUNCILLOR PRESTON THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
159 RESOLUTION
1. Council accepts the role as Relevant Planning Authority for the planning proposal applying to land at 582 and 582A Old Northern Road, Dural (7/2015/PLP).
2. The planning proposal, which seeks to amend LEP 2012 in accordance the determination provided by the Department of Planning and Environment within its letter of 15 March 2017, be submitted to the Department of Planning and Environment for a Gateway Determination.
Being a planning matter, the Mayor called for a division to record the votes on this matter
VOTING FOR THE MOTION Clr Keane
Clr Preston Clr Dr M R Byrne Clr Hay OAM Clr Harty OAM Clr Tracey
Clr A N Haselden Clr Dr Gangemi
VOTING AGAINST THE MOTION None
ABSENT Clr Thomas Clr Dr Lowe
ITEM-4 PROGRESS OF DURAL STRATEGIC INVESTIGATION WORK WITH HORNSBY COUNCIL (FP67)
A MOTION WAS MOVED BY COUNCILLOR PRESTON AND SECONDED BY COUNCILLOR DR BYRNE THAT
1. The progress report on Dural Strategic Investigation work be received.
2. Council allocate up to $300,000 for the preparation of Phase 1 Urban Capacity and Capability Assessment of Dural locality in the next Budget Review.
3. Council write to Hornsby Council to seek a financial contribution from their 2017/18 budget.
4. The Strategic investigation incorporate the potential use of rural lands in the urban housing mix.
THE MOTION WAS PUT AND CARRIED.
160 RESOLUTION
1. The progress report on Dural Strategic Investigation work be received.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
2. Council allocate up to $300,000 for the preparation of Phase 1 Urban Capacity and Capability Assessment of Dural locality in the next Budget Review.
3. Council write to Hornsby Council to seek a financial contribution from their 2017/18 budget.
4. The Strategic investigation incorporate the potential use of rural lands in the urban housing mix.
Being a planning matter, the Mayor called for a division to record the votes on this matter
VOTING FOR THE MOTION Clr Keane
Clr Preston Clr Dr M R Byrne Clr A N Haselden Clr Dr Gangemi
VOTING AGAINST THE MOTION Clr Hay OAM
Clr Harty OAM Clr Tracey ABSENT Clr Thomas Clr Dr Lowe
(Councillors Hay OAM, Harty OAM and Tracey requested their names be recorded as opposing the Resolution of Council in this matter).
Councillor Preston rose for a Division. The result of the Division was as follows:- VOTING FOR THE MOTION
Clr Keane Clr Preston Clr Dr M R Byrne Clr A N Haselden Clr Dr Gangemi
VOTING AGAINST THE MOTION Clr Hay OAM
Clr Harty OAM Clr Tracey ABSENT Clr Thomas Clr Dr Lowe
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
CALL OF THE AGENDA
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR DR GANGEMI THAT Items 6, 8 and 9 be moved by exception and the recommendations contained in the reports be adopted.
THE MOTION WAS PUT AND CARRIED.
161 RESOLUTION
Items 6, 8 and 9 be moved by exception and the recommendations contained in the reports be adopted.
ITEM-6 LOCAL TRAFFIC COMMITTEE RECOMMENDATIONS - MARCH 2017
162 RESOLUTION
Council adopt the recommendations of the Local Traffic Committee for March 2017 as detailed in the report.
ITEM-8 PECUNIARY INTEREST REPORT - MARCH 2017 163 RESOLUTION
Council note the tabling of the Returns.
ITEM-9 SURRENDER OF LEASE TO 3GIS, KELLYVILLE
MEMORIAL PARK, MEMORIAL AVENUE, KELLYVILLE 164 RESOLUTION
Council accept the Surrender of Lease AG59731A over part Lot 60 DP10702, Kellyville Memorial Park, Memorial Avenue, Kellyville as detailed in this report with a Surrender of Lease authorised for execution under seal.
9.20pm Councillor Tracey left the meeting and returned at 9.23pm during Item 5.
ITEM-5 TENDER T17/2 - CONSTRUCTION OF PEDESTRIAN BRIDGE OVER WINDSOR ROAD IN KELLYVILLE A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR DR BYRNE THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
165 RESOLUTION
1. Council accept the tender from Delaney Civil Pty Ltd for AGENDA MASTER (MINUTES), and approve expenditure up to $2,904,233.00 (excluding GST) for the tender amount including contingency.
2. Council approve additional funds from Section 94 CP12 of $1,391,595.77 (excluding GST).
ITEM-7 DRAFT HILLS SHIRE PLAN 2017/18 - 2020/2021 A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR DR BYRNE THAT the matter be deferred for further consideration by Councillors.
THE MOTION WAS PUT AND CARRIED.
166 RESOLUTION
The matter be deferred for further consideration by Councillors.
ITEM-10 LICENCE TO WOODBURY AUTISM EDUCATION &
RESEARCH LIMITED, BUILDING 14, BALCOMBE HEIGHTS ESTATE
A MOTION WAS MOVED BY COUNCILLOR PRESTON AND SECONDED BY COUNCILLOR DR BYRNE THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
167 RESOLUTION
1. Council advertise the proposed lease as required under Section 47 of the Local Government Act 1993 for 28 days.
2. On there being no adverse submissions, Council grant a licence to Woodbury Autism Education and Research Ltd for Building 14 Balcombe Heights Estate, Baulkham Hills subject to the terms and conditions detailed in this report with a Licence authorised for execution.
ITEM-11 THE HILLS SES - PROPOSED ESTABLISHMENT OF NEW HEADQUARTERS
A MOTION WAS MOVED BY COUNCILLOR DR BYRNE AND SECONDED BY COUNCILLOR HARTY OAM THAT
1. Council support the construction of a new headquarters for the Hills State Emergency Service Unit
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
2. A further report be submitted identifying the suitability of other potential sites for a new headquarters in comparison to the area of land adjoining Cropley House that is nominated in this report.
3. Funds totalling $300,000 for the design and planning approval process, be allocated in the April budget review.
4. Council approach State and Federal Members of Parliament seeking financial assistance toward the cost of a new headquarters for The Hills State Emergency Service Unit.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
168 RESOLUTION
1. Council support the construction of a new headquarters for the Hills State Emergency Service Unit
2. A further report be submitted identifying the suitability of other potential sites for a new headquarters in comparison to the area of land adjoining Cropley House that is nominated in this report.
3. Funds totalling $300,000 for the design and planning approval process, be allocated in the April budget review.
4. Council approach State and Federal Members of Parliament seeking financial assistance toward the cost of a new headquarters for The Hills State Emergency Service Unit.
SUSPENSION OF STANDING ORDERS
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR DR BYRNE THAT Standing Orders be suspended to allow Evelyn Lester, the Local Controller from The Hills SES to address Council.
THE MOTION WAS PUT AND CARRIED.
169 RESOLUTION
Standing Orders be suspended to allow Evelyn Lester, the Local Controller from The Hills SES to address Council.
At 9.56pm Standing Orders were suspended.
Proceedings in Brief
Evelyn Lester, the Local Controller from The Hills SES addressed Council regarding this matter.
RESUMPTION OF STANDING ORDERS
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR DR BYRNE THAT Standing Orders be resumed.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
170 RESOLUTION
Standing Orders be resumed.
At 9.58pm - Standing Orders were resumed.
QUESTIONS WITHOUT NOTICE
171 1584 WISEMANS FERRY ROAD, MAROOTA
Councillor Preston asked on behalf of Mr Muscat if a sediment fence could be looked at and whether it needs to be improved upon.
The General Manager advised that the North Ward Place Manager and another Council Officer will be visiting the site this Thursday to discuss this matter.
172 75TH ANNIVERSARY OF THE RURAL FIRE SERVICE BRIGADE AT KENTHURST Councillor Preston advised that she was honoured to present a plaque on behalf of the Hills Shire Council at the 75
thAnniversary of the Brigade at Kenthurst and acknowledged that Dural and Rouse Hill Brigades have also celebrated 75 years’ service in this area.
Mr Bill Duncan OAM did a wonderful job in organising the event which was a great night and the Brigade was very appreciative of the plaque presented to the President.
173 PAUL HARRIS FELLOW BY THE ROTARY CLUB OF CASTLE HILL
Councillor Dr Gangemi congratulated Councillor Keane on being bestowed Paul Harris Fellow by the Rotary Club of Castle Hill which is an extremely rare honour, awarded to distinguished community members who have made furtherance of better understanding and friendly relations among the people of the world. Councillor Dr Gangemi noted when one becomes a Paul Harris fellow recipient they were presented with a Certificate signed by Rotary International President and Chairman of the Trustees of the Rotary Foundation and received a lapel pin and medallion. With each Paul Harris Fellow being named, a
$1,000 cheque has to be given to the Rotary Foundation in your name. Congratulations once again!
174 PLANNING PROPOSAL – BULL AND BUSH HOTEL SITE
Councillor Dr Byrne asked for an update on the Planning Proposal that Council sent to Gateway for the Bull and Bush Hotel site.
The Acting Group Manager – Strategic Planning, advised that the Planning Proposal had not been sent to Gateway at this point in time due to some outstanding issues with the applicant particularly around the Voluntary Planning Agreement for the site which forms part of the Council resolution. There are also some issues around Council’s agreement with the State Government for the Housing Diversity Package. The State Government have agreed to our Clause in the LEP around the Station Precincts but not outside the Station Precincts.
Councillor Dr Byrne further asked whether the Agreement applied to Government Land in
the Train Station Precincts or just privately owned land?
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 11 April 2017
The Acting Group Manager – Strategic Planning advised that at this point in time, the Clause is intended to apply to all land however, in a recent meeting with the State Government, the Department of Planning indicated that they were intending not to apply it to Government Land. He further added that this has not been reported back to Council yet as the meeting was only held last week with the Department of Planning and Council does not have any formal information to report.
Councillor Dr Byrne requested the Mayor to liaise with the Members of the Parliament and the Minister regarding this matter.
175 HAPPY BIRTHDAY WARREN THOMSON
Councillor Dr Byrne wished media reporter, Warren Thomson from The Hills News a very happy 25th birthday!
176 AREA MAINTENANCE
Councillor Haselden thanked Mr Craig Kenny, East Ward Place Manager, Infrastructure Operations for consistently responding quickly and very effectively to resident’s requests for rectification and maintenance matters.
The Minutes of the above Meeting were confirmed at the Meeting of the Council held on 9 May 2017.
MAYOR ACTING GENERAL MANAGER
