Chairman: Tr K Milne
Trustees: P Allsop
R Byrnes (Deputy Chairman) C Cherry
R Cooper J Owen W Polglase
Agenda
Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting Thursday 26 October 2017
held at
Council Chambers, Murwillumbah Civic & Cultural Centre, Tumbulgum Road, Murwillumbah
commencing at the conclusion of the Council Meeting at 5.30pm
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Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting: THURSDAY 26OCTOBER 2017
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Items for Consideration of the Trust:
ITEM PRECIS PAGE
CONFIRMATION OF MINUTES 5
1 [CONMIN-JEBH] Minutes of the Ordinary Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting held Thursday 17 August 2017
5
REPORTS THROUGH THE EXECUTIVE MANAGER OF THE TRUST 7 REPORTS FROM DIRECTOR COMMUNITY AND NATURAL RESOURCES 7 2 [CNR-JEBH] Request for Circus at Jack Evans Boat Harbour 7
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Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting: THURSDAY 26OCTOBER 2017
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CONFIRMATION OF MINUTES
1 [CONMIN-JEBH] Minutes of the Ordinary Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting held Thursday 17 August 2017
SUBMITTED BY: Corporate Governance
mhm
LINKAGE TO INTEGRATED PLANNING AND REPORTING FRAMEWORK:
2 Making decisions with you
2.2 Engagement
2.2.4 Councillor and Civic Business - To provide assistance to Councillors and support for Council to operate within its legal framework.
ROLE: Leader
The Minutes of the Ordinary Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting held Thursday 17 August 2017 are attached for information and adoption by Council.
RECOMMENDATION:
That the Minutes of the Ordinary Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting held Thursday 17 August 2017 be adopted as a true and accurate record of proceedings of that meeting.
Making decisions with you
We're in this together
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As per Summary.
COUNCIL IMPLICATIONS:
a. Policy:
Code of Meeting Practice.
b. Budget/Long Term Financial Plan:
Not applicable.
c. Legal:
Not Applicable.
d. Communication/Engagement:
Inform - We will keep you informed.
UNDER SEPARATE COVER/FURTHER INFORMATION:
To view any "non confidential" attachments listed below, access the meetings link on Council's website www.tweed.nsw.gov.au or visit Council's offices at Tweed Heads or Murwillumbah (from Friday the week before the meeting) or Council's libraries (from Monday the week of the meeting).
Attachment 1 Minutes of the Ordinary Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting held Thursday 17 August 2017 (ECM 4713121).
Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting: THURSDAY 26OCTOBER 2017
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REPORTS THROUGH THE EXECUTIVE MANAGER OF THE TRUST REPORTS FROM DIRECTOR COMMUNITY AND NATURAL RESOURCES 2 [CNR-JEBH] Request for Circus at Jack Evans Boat Harbour
SUBMITTED BY: Recreation Services
mhm
LINKAGE TO INTEGRATED PLANNING AND REPORTING FRAMEWORK:
3 People, places and moving around
3.2 Places
3.2.7 Parks and Gardens - To provide and manage quality and accessible public parks and gardens for the enjoyment and wellbeing of the community and visitors to the Tweed.
ROLE: Collaborator
SUMMARY OF REPORT:
Council has received an application for a circus to use the Goorimahbah Precinct of Jack Evans Boat Harbour for four weeks from 31 December 2017 to 30 January 2018. Council’s practise in recent years has been to allow two weeks plus bump-in and bump-out time. This is because of concerns regarding the social impact of a circus occupying a high profile park for an extended length of time.
RECOMMENDATION:
That the Tweed Heads Jack Evans Boat Harbour Reserves Trust approves the application to hold a circus in the Goorimahbah Precinct of Jack Evans Boat Harbour for a two week period plus bump-in and bump-out days.
People, places and moving around
Who we are and how we live
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The Tweed Heads Jack Evans Boat Harbour Reserve Trust has received an application for a circus to use the Goorimahbah Precinct of Jack Evans Boat Harbour for four weeks from 31 December 2017 to 30 January 2018. The Trust's practice in recent years has been to allow two weeks plus bump-in and bump-out time and there have been no issues. In 2014 a circus was allowed to stay at that site for around four weeks. There were complaints from park users and adjoining residents about the length of time it was there.
Section 2.4.3 of the Tweed Shire Council draft “Commercial Recreation Activities on Public Open Space Policy”, which is currently out on exhibition, states:
“Activities that are consistent with this policy, and are considered to provide primarily economic rather than social benefits, and where the social or environmental impacts are considered significant, will be referred to Council for determination.”
Section 2.4.6 of the Tweed Shire Council draft “Commercial Recreation Activities on Public Open Space Policy” says:
“A license will not ordinarily be granted within 100 meters of a neighbouring residential property for higher impact activities.”
The circus location is around 80 metres from some residences.
The circus making the request will occupy around 100m x 70m with one large tent, a foyer tent, 20 staff and 12 caravans. Circus staff live onsite in the caravans. There are no circus animals. The circus is considered quite large, although not as big as the Moscow Circus from several years ago.
The requested booking period is 31 December 2017 to 30 January 2018. This includes the peak holiday period at New Year and early January. Circus management has indicated that while four weeks is strongly desired, a lesser time would be considered if that is all that’s available.
It is not uncommon for circuses to request more than two weeks. It is likely that, particularly for large circuses, the cost of moving is significant and longer periods in one location is a desirable business model. There is nothing to quantify this however.
The extended booking period, the relatively large size and the time of year proposed suggest this event could have significant social and environmental impacts and accordingly it is being referred to the Trust for consideration.
OPTIONS:
1. The Trust approves the circus for the full four weeks requested.
2. The Trust approves the circus for three weeks plus bump-in and bump-out.
3. The Trust approves the circus for two weeks plus bump-in and bump-out.
Tweed Heads Jack Evans Boat Harbour Reserve Trust Meeting: THURSDAY 26OCTOBER 2017
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4. The Trust does not approve the circus.
CONCLUSION:
The Trust has received a request for a circus to occupy the Goorimahbah Precinct of Jack Evans Boat Harbour for four weeks. In recent years the Trust has only allowed circuses to stay two weeks plus bump-in and bump-out time because of concerns regarding the social impact of a circus occupying a high profile park for an extended length of time. Two weeks plus bump-in and bump-out time is considered appropriate.
COUNCIL IMPLICATIONS:
a. Policy:
Draft Commercial Recreation Activities on Public Open Space Policy currently on exhibition..
b. Budget/Long Term Financial Plan:
The fee for the circus is $125 for bump in/out days and $250 per day. The recommendation of two weeks plus bump in/out will amount to $3,838 (allowing two days bump in/out) in total fees to be paid.
c. Legal:
Not Applicable.
d. Communication/Engagement:
Consult-We will listen to you, consider your ideas and concerns and keep you informed.
UNDER SEPARATE COVER/FURTHER INFORMATION:
Nil.
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