• Memantau dan mengkaji kepatuhan terhadap aturan terkait pasar modal dan aturan-aturan lainnya dari OJK dan BEI serta aturan perundang–undangan yang berhubungan dengan kegiatan Perseroan dengan mengadakan pertemuan secara berkala dengan Sekretaris Perseroan dan bagian Legal Perseroan.
• Mengevaluasi efektivitas pengendalian internal dan pelaksanaan kegiatan serta hasil audit yang dilakukan oleh Internal Audit selama tahun 2021.
• Mengkaji & membahas laporan dari hasil proses audit dengan pihak Kantor Akuntan Publik (KAP) dan memantau pihak manajemen dalam menindaklanjuti hasil audit serta memastikan bahwa eksternal auditor telah menyampaikan semua hal yang berhubungan dengan standard pemeriksaan akuntan publik kepada manajemen.
• Melakukan pertemuan dengan pihak manajemen anak perusahaan untuk membahas risiko dan masalah yang dihadapi dalam kegiatan operasional.
Komite Audit dalam pelaksanaan tugasnya dapat berkoordinasi dan bekerja sama dengan divisi - divisi lain yang ada di perusahaan, terutama dengan Unit Internal Audit.
Selain itu, Komite Audit telah melakukan tugas berdasarkan permintaan / instruksi Dewan Komisaris dan jika dalam pelaksanaan tugasnya ditemukan hal - hal yang diperkirakan akan mengganggu kegiatan perseroan maka komite audit akan melaporkannya kepada Dewan Komisaris tidak lebih dari empat belas hari kerja.
KOMITE REMUNERASI DAN NOMINASI
Perseroan saat ini masih dalam proses membentuk Komite Remunerasi dan Nominasi. Untuk kebijakan remunerasi bagi Dewan Komisaris dan Direksi ditentukan berdasarkan usulan yang diajukan oleh Dewan Komisaris kepada pemegang saham Perseroan untuk diputuskan dalam RUPS.
SATUAN KERJA DI BAWAH DIREKSI
Dalam rangka mendukung efi siensi dan efektifi tas pelaksanaan tugas, Direksi dibantu Satuan kerja yang secara struktural berada di bawahnya yaitu Sekretaris Perusahaan, dan Audit Internal.
SEKRETARIS PERUSAHAAN
• Monitor and review the compliance with regulations related to stock market and other regulations from OJK and Indonesia Stock Exchange (ISE), as well as laws and regulations related to the Company's activities by held regular meetings with Corporate Secretary and the Legal Division of the Company.
• Evaluate the eff ectiveness of internal control and implementation of activities as well as the results of audits by Internal Audit in 2021.
• Review & discuss reports of audit process with the Public Accounting Firm (KAP) and monitor the management in following up audit results and ensure that the external auditor has submitted all matters related to the auditing standard of public accountant to management.
• Conduct meetings with the management of subsidiaries to discuss risks and problems encountered in operational activities.
In carrying out the duties, the Audit Committee can coordinate and cooperate with other divisions in the company especially Internal Audit Unit.
In addition, the Audit Committee has carried out the duties based on the request/instruction of the Board of Commissioners and in the case of fi nding things that may interfere with the company's activities during the performance of duties, the audit committee will report it to the Board of Commissioners at no later than fourteen working days.
REMUNERATION AND NOMINATION COMMITTEE
The Company is in process of establishing the Remuneration and Nomination Committee. The remuneration policy for the Board of Commissioners and the Board of Directors is specifi ed based on the proposal from the Board of Commissioners to shareholders of the Company to be approved at the GMS WORK UNITS UNDER THE BOARD OF DIRECTORS
To support the effi ciency and eff ectiveness of the implementation of duties, the Board of Directors is assisted working units, Corporate Secretary and Internal Audit, that are structurally report to Board of Directors.
CORPORATE SECRETARY
Perusahaan Publik. Keberadaan Sekretaris Perusahaan pada Perseroan dimaksudkan untuk memastikan kelancaran komunikasi antara Perusahaan Publik dengan pemangku Kepentingan, serta memastikan bahwa Emiten atau Perusahaan Publik senantiasa patuh terhadap peraturan perundang- undangan yang berlaku.
Profi l Sekretaris Perusahaan
Per 31 Desember 2021, Sekretaris Perusahaan dijabat oleh Michael Hermawan.
Warga Negara Indonesia, 32 tahun, berdomisili di Jakarta.
Memiliki pengalaman yang luas di bidang hukum dan telah lulus ujian profesi Advokat yang diselenggarakan oleh PERADI.
Berpatisipasi dalam berbagai lokakarya, pelatihan danseminar yang diselenggarakan oleh OJK, IDX, Indonesia Corporate Secretary Association (ICSA), danIndonesian Institute for Corporate Directorship (IICD). Tidak memiliki hubungan afi liasi dengan Pemegang Saham Utama, anggota Dewan Komisaris,dan anggota Direksi dari Perseroan.
Pengalaman Kerja:
∙ 2021 - sekarang PT Citra Tubindo Tbk. - Sekretaris Perusahaan
& Legal Counsel
∙ 2019 – 2021 PT DSSP Power Mas Utama – Legal & Litigation Senior Manager
∙ 2014 – 2019 PT Dian Swastatika Sentosa Tbk. – Corporate Secretary & Legal Manager
∙ 2012 – 2013 PT Rointa Eka Jaya – Legal & HR Dasar Hukum Sekretaris Perusahaan
Michael Hermawan ditunjuk sebagai Sekretaris Perusahaan melalui Surat Keputusan Direksi PT Citra Tubindo No. 055/CT/Dir/
LD/VI/2021 tanggal 7 Juni 2021. Penunjukan dan pengangkatan Sekretaris Perusahaan tersebut telah dilaporkan kepada OJK dan BEI melalui surat No. 056/CT/Dir/LD/VI/2021, serta dimuat dalam situs web Perseroan www.citratubindo.co.id serta situs web Bursa Efek Indonesia.
Periode Jabatan Sekretaris Perusahaan
Berdasarkan penunjukan di atas, Michael Hermawan menjabat sebagai Sekretaris Perusahaan efektif sejak tanggal 7 Juni 2021 sampai ada perubahan terhadap Surat Keputusan Direksi tersebut.
of Issuers or Public Companies. The existence of Corporate Secretary is intended to ensure smooth communication between the Public Company and its stakeholders, as well as to ensure that the Issuer or Public Company always complies with the applicable laws and regulations.
Corporate Secretary Profi le
As of December 31, 2021, the Corporate Secretary is assumed by Michael Hermawan
Indonesian citizen, 32 years old, domiciled in Jakarta.
He has broad experience in the fi eld of legal and has passed Advocate exam held by PERADI. He also participated in various workshops, training, and seminar organized by OJK, IDX, Indonesian Corporate Secretary Association (ICSA), and Indonesian Institute for Corporate Directorship (IICD). Have no affi liation with the Ultimate Shareholders, members of the Board of Commissioners, and members of the Board of Directors of Company.
Work experience:
∙ 2021 - present PT Citra Tubindo Tbk. - Corporate Secretary &
Legal Counsel
∙ 2019 – 2021, PT DSSP Power Mas Utama – Legal & Litigation Senior Manager
∙ 2014 – 2019, PT Dian Swastatica Sentosa Tbk. – Corporate Secretary & Legal Manager
∙ 2012 – 2013, PT Rointa Eka Jaya – Legal & HR Legal Basis of Corporate Secretary
Michael Hermawan was appointed as Corporate Secretary by the Decree of the Directors of PT Citra Tubindo No. 055/CT/Dir/LD/
VI/2021 dated June 7, 2021. The appointment and assignment of the Corporate Secretary has been reported to OJK and IDX by letter No. 056/CT/Dir/LD/VI/2021, and published on the Company's website www.citratubindo.co.id and Indonesia Stock Exchange website
Corporate Secretary’s Assignment Period
Based on the above appointment, Michael Hermawan has served eff ectively as Corporate Secretary from June 7, 2021 until further amendment of the Board of Directors’ Decree.
Pendidikan Dan Pelatihan Sekretaris Perusahaan 2021 Corporate Secretary Education and Training 2021
Nama Pelatihan
Training Penyelenggara
Training Organizer Tempat dan Waktu Venue and time Pendalaman POJK No. 42/POJK.04/2020
Focus discussion on POJK No. 42/POJK.04/2020 ICSA March 25, 2021, Zoom meeting
e-Voting dan Live Streaming eASY.KSEI
e-Voting and Live Streaming eASY.KSEI KSEI April 7, 2021, Zoom meeting
Pendalaman POJK No. 3/POJK.04/2021
Focus discussion on POJK No. 3/POJK.04/2021 ICSA June 23, 2021, Zoom meeting
Sosialiasi Peraturan dan Pengenalan Sistem SPE-IDXnet dan XBRL Dissemination on Regulation and Introduction of SPE-IDXnet
and XBRL Systems IDX July 15, 2021, Zoom meeting
Nama Pelatihan
Training Penyelenggara
Training Organizer Tempat dan Waktu Venue and time Pendalaman POJK No. 17/POJK.04/2020
Focus discussion on POJK No. 17/POJK.04/2020 ICSA July 22, 2021, Zoom Meeting
ESG Capital Market Summit IDX July 27, 2021, Zoom meeting
Stock Split, Dividen Saham, Saham Bonus dan Buyback Saham
Stock Split, Stock Dividend, Bonus Stock and Buyback Stock ICSA August 19, 2021, Zoom meeting Sosialiasi SEOJK No. 16/SEOJK.04/2021
Dissemination on SEOJK No. 16/SEOJK.04/2021 OJK August 31, 2021, Zoom meeting
Tata Kelola Komunikasi Corporate Secretary di tengah Direksi dan Dewan Komisaris
Corporate Secretary’s Communication Governance between Board of Directors and Board of Commissioners
ICSA September 9, 2021, Zoom meeting
Preparing Corporate Action Plan on TCFD and SGDs IDX, GRI, & CDP October 22, 2021, Zoom meeting Studi Laporan Keberlanjutan tahun 2020 Perusahaan Publik di
Indonesia
2020 Sustainability Study Report of Public Companies in Indonesia
IDX November 30, 2021, Zoom meeting
Capital Market Webinar IDX & Global Reporting
Initiative December 1, 2021, Zoom meeting
Tugas Dan Tanggung Jawab Sekretaris Perusahaan 1. Sebagai penghubung antara Perseroan dengan Pemegang
Saham, Otoritas Jasa Keuangan dan Pemangku Kepentingan lainnya;
2. Berperan membantu dan mendukung Direksi dan Dewan Komisaris dalam pelaksanaan Tata Kelola Perusahaan yang meliputi:
• Keterbukaan informasi kepada masyarakat, termasuk ketersediaan informasi pada Situs Web.
• Penyampaian laporan kepada Otoritas Jasa Keuangan.
• Penyelenggaraan dan dokumentasi RUPS dan Paparan Publik.
• Penyelenggaraan dan dokumentasi rapat Direksi dan/
atau Dewan Komisaris.
• Pelaksanaan program orientasi terhadap Perseroan bagi Direksi dan/atau Dewan Komisaris.
3. Menyampaikan saran kepada Direksi tentang isu-isu yang berkaitan dengan kepatuhan Perseoran terhadap undang- undang, ketentuan dan prosedur serta peraturan yang berdampak pada Direksi dan praktik-praktik terbaik tata kelola perusahaan.
4. Memberikan saran kepada Direksi mengenai tugas dan kewajiban dalam mengungkapkan kepentingan terkait dampak benturan kepentingan dalam transaksi yang melibatkan Perseroan, larangan dalam transaksi efek dan larangan pengungkapan informasi yang dapat mempengaruhi harga.
5. Mengikuti perkembangan Pasar Modal khususnya peraturan perundang-undangan yang berlaku di Pasar Modal.
Laporan Singkat Pelaksanaan Fungsi Sekretaris Perusahaan Tahun 2021
1. Mengikuti Perkembangan Peraturan Pasar Modal serta memberikan masukan kepada Direksi maupun Dewan Komisaris khususnya terkait dengan peraturan terbaru dari otoritas Pasar Modal
Duties and Responsibilities of the Corporate Secretary 1. As a liaison between Company and Shareholders, Financial
Services Authority and other Stakeholders;
2. Assisting and supporting Board of Directors and Board of Commissioners in Good Corporate Governance implementation including:
• Information disclosure to the public, and information availability on Website.
• Report submission to the Financial Services Authority.
• GMS and Public Expose implementation and documentation.
• Organizing and documenting meetings of the Board of Directors and/or Board of Commissioners.
• Company Orientation program Implementation for the Board of Directors and/or the Board of Commissioners.
3. Provide suggestion to the Board of Directors on issues related to the Company's compliance to laws, regulations and procedures as well as regulations which impact to the Board of Directors and best practices of corporate governance.
4. Provide suggestion to the Board of Directors on duties and obligations in disclosing interests related with the impact of confl icts of interest in transactions which involving the Company, prohibitions in securities transactions, and prohibitions on information disclosing which may impact to prices.
5. Keep up with up to date Stock Market progress, especially the laws and regulations applies on Stock Market.
Brief Report on Corporate Secretary Functions Implementation in 2021
1. Following the development of Capital Market regulation and provide suggestion to the Board of Directors and the Board of Commissioners related to the latest regulations from
maupun dari Otoritas Jasa Keuangan.
2. Menyelenggarakan RUPS Tahunan yang diselenggarakan 30 Juni 2021 serta mendokumentasikan risalah rapat, Akta -akta RUPS beserta hal-hal lain yang terkait dengan pelaksanaan RUPST tersebut.
3. Menyelenggarakan dan menghadiri Rapat Dewan Komisaris dan/atau Rapat Direksi.
4. Risalah Rapat Direksi dan/atau Risalah Rapat Dewan Komisaris serta mendokumentasikan risalah-risalah Rapat tersebut.
5. Menelaah laman Perusahaan dan memberikan masukan terkait informasi yang harus diungkapkan kepada publik.
6. Menyelenggarakan Paparan Publik pada 30 Juni 2021 guna memenuhi kewajiban penyampaian informasi kepada publik berdasarkan keputusan Bursa Efek Indonesia No. Kep-306/
BEJ/07-2004 tentang Peraturan Nomor I-E.
7. Melaksanakan keterbukaan informasi Perseroan kepada masyarakat dengan menyediakan informasi melalui website, dan menyampaikan laporkan kepada Bursa Efek Indonesia maupun Otoritas Jasa Keuangan terkait setiap informasi bersifat material yang diperkirakan dapat mempengaruhi pemodal atau harga efek di Bursa.
8. Menelaah dan memberikan masukan terhadap Piagam Direksi.
AUDIT INTERNAL
Kegiatan audit internal Perusahaan dilakukan oleh Unit Audit Internal. Unit Audit Internal membantu Direktur Utama dalam menilai efektivitas sistem pengendalian internal, pengelolaan risiko, dan proses tata kelola perusahaan serta memberikan saran perbaikan. Selain itu, Unit Audit Internal juga membantu Dewan Komisaris melalui Komite Audit dalam menjalankan fungsi pengawasan.
Unit Audit Internal pada Perseroan bertugas melakukan evaluasi pengendalian internal dan memberikan konsultasi secara independen dan obyektif terhadap jalannya kegiatan operasi perusahaan. Dengan demikian, implementasi pengendalian internal pada kegiatan usaha Perseroan beserta anak-anak perusahaan dapat berjalan dengan baik.
Sebagai Pedoman dalam menjalankan tugas untuk memastikan bahwa pengendalian internal telah efektif dan berjalan dengan baik mengacu kepada Piagam Unit Audit Internal yang ditetapkan berdasarkan Surat Keputusan Direksi Perseroan No.55/CT/DIR/LD/XII/009 tanggal 28 Desember 2009.
Pengangkatan dan Pemberhentian Kepala Unit Audit Internal
Kepala Unit Audit Internal diangkat dan diberhentikan, serta bertanggung jawab langsung kepada Direktur Utama atas persetujuan Dewan Komisaris berdasarkan rekomendasi dari Komite Audit dan selanjutnya dilaporkan kepada Otoritas Jasa Keuangan (OJK).
Divisi Audit Internal dibentuk berdasarkan Peraturan OJK No.56/
POJK.04/2015 tentang Pembentukan dan Pedoman Penyusunan Piagam Unit Audit Internal, sekaligus untuk memenuhi Peraturan Bursa Efek Indonesia No. 1A tentang Pencatatan Saham dan Efek Bersifat Ekuitas Selain Saham yang Diterbitkan oleh Perusahaan Tercatat.
the Capital Market authorities and Financial Services Authority.
2. Organizing the Annual GMS held on June 30, 2021 and documenting the minutes of the meeting, GMS Deeds and other matters related with AGMS implementation.
3. Organizing and attending Board of Commissioners Meetings and/or Board of Directors Meetings
4. The Board of Directors Minutes of Meeting and/or Minutes of Meetings of the Board of Commissioners as well as documenting the minutes of the Meetings
5. Reviewing the Company's website and providing suggestion on information to be disclosed to the public.
6. Organizing Public Expose on June 30, 2021, to comply with the obligation of information disclosure to public based on the Indonesia Stock Exchange’s Stipulation No. Kep-306/BEJ/07- 2004 on Regulation Number I-E
7. Implementing the Company information disclosure to the public by providing information via website and reports to the Indonesia Stock Exchange and the Financial Services Authority on any material information which may provide impact to investors or stock prices on the Exchange.
8. Reviewing and providing inputs regarding the Charter of the Board of Directors.
INTERNAL AUDIT
The Company's internal audit activities are carried out by the Internal Audit Unit. The Internal Audit Unit support the President Director in assessing the eff ectiveness of the internal control system, risk management, and corporate governance processes as well as provides suggestions for improvement. In addition, the Internal Audit Unit also supports the Board of Commissioners by the Audit Committee in supervisory function.
The Internal Audit Unit in the Company in charge of internal controls evalution and providing independent and objective consultation on the company's operations. The internal control implementation of the business activities of the Company and its subsidiaries therefore, may run well.
As a guidance in carrying out duties to ensure that internal control is eff ective and running well, it refers to the Internal Audit Unit Charter which was stipulated based on the Company's Board of Directors’ Decree No. 55/CT/DIR/LD/XII/009 dated on December 28, 2009.
Appointment and Termination of the Internal Audit Unit Head
The Head of the Internal Audit Unit is appointed and dismissed by, and reports directly to the President Director upon approval of the Board of Commissioners based on recommendations by the Audit Committee and to be reported to the Financial Services Authority (OJK).
The Internal Audit Division was established based on OJK Regulation No.56/POJK.04/2015 on the Establishment and Guidelines for Drafting the Internal Audit Unit Charter, as well as to comply with the Indonesia Stock Exchange Regulation No. 1A on Shares and Equity Securities Listing Other than Shares Issued by the Listed Company.