I NVITATION TO B ID
Delivery of the Goods is required within 30 calendar days after receipt of the Purchase Order in accordance with the Delivery Schedule under Section VI. A complete set of Tender Documents may be obtained from interested Bidders on 29 June 2017 (Thursday) until 10:00 a.m. on 19 July 2017 (Wednesday) from the address below and on payment of the applicable fee for Tender Documents, in accordance with the latest Guidelines issued by GPPB. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount specified in Clause 18 of the ITB.
9184 (Eligibility Criteria for the Procurement of Goods) and with an amended set of requirements integrating eligibility documents and criteria for the purchase of goods as provided in Schedule D of R.A.'s Revised 2016 IRR.
I NSTRUCTIONS TO B IDDERS
The Procuring Entity named in the BDS invites tenders for the supply and delivery of the Goods as described in Section VII. Government-owned or controlled corporations (GOCCs) may only be eligible to participate if they can establish that they are (a) legally and financially autonomous, (b) operating under commercial law, and (c) not attached agencies of the Procuring entity is not. . In the event that any subcontractor is found by the Procuring Entity to be ineligible, the subcontracting of such portion of the Goods shall be prohibited.
Unless otherwise specified in the BDS, the financial component of the bid must contain the following: Unless otherwise specified in the BDS, payment of the contract price shall be made in Philippine Pesos. The notice will be issued within seven (7) calendar days from the date of opening of bids.
G ENERAL C ONDITIONS OF C ONTRACT
This contract shall be interpreted in accordance with the laws of the Republic of the Philippines. Ten percent (10%) of the amount of each payment shall be retained by the Procuring Entity to cover the Supplier's warranty obligations under this Contract as described in GCC Clause 17. The performance security shall remain valid until the Certificate is issued by the Procuring Entity. of Final Acceptance.
The performance security may be released by the Procuring Entity and returned to the Supplier upon the issuance of the Certificate of Final Acceptance subject to the following conditions:. The Procuring Entity shall promptly notify the Supplier in writing of the identity of any representatives retained for these purposes. The Procuring Entity shall promptly notify the Supplier in writing of any claims arising under this warranty.
Delivery of the goods and/or performance of services shall be made by the supplier in accordance with the schedule prescribed by the procuring entity in Section VI. Supplier's liability under this contract is governed by the laws of the Republic of the Philippines, subject to any additional provisions set forth in the SCC. The ordering party shall terminate this contract for breach when one of the following conditions accompanies its implementation:.
Before recovery can take place, the loss must be ascertained under oath by the Supplier to the customer's satisfaction before recovery can take place. All decisions recommended by the CTRC shall be subject to the approval of the HoPE; and. h).
S PECIAL C ONDITIONS OF C ONTRACT
Risk and ownership will pass from the supplier to the contracting entity upon receipt and final acceptance of the goods at their final destination.”. Delivery of the goods must be made by the supplier in accordance with the conditions specified in section VI. Four copies of the invoice receipt for property signed by the procuring entity's representative at the project site.
The Supplier is obligated to provide all of the following services, including any additional services, specified in Section VI. a) execution or supervision of assembly and/or commissioning on site of the delivered Goods;. The Supplier shall package the Goods as necessary to prevent damage or deterioration in transit to their final destination as specified in this Contract. The Goods remain at the risk and property of the Supplier until their final acceptance by the Contracting Authority.
Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or such other designated place of destination in the Philippines as specified in this Agreement shall be arranged and paid for. for the supplier, and his costs will be included in the contract price. The Supplier shall indemnify the Client against all claims by third parties for infringement of patent, trademark or industrial design rights arising from the use of the Goods or any part thereof. However, the inspection regarding the compliance of the goods with the technical specifications and their order and condition will be carried out in the presence of the representatives of the supplier and the client after prior written or verbal notification to the authorized representative of the Supplier.
The inspection will take place according to the scheduled time even in the absence of the supplier's representative, if the latter has been duly informed. In this case, the results of the control performed by the customer are final and binding for the supplier.
S CHEDULE OF R EQUIREMENTS
The delivery schedule expressed in weeks/months defines hereafter a delivery date which is the date of delivery at the project site.
T ECHNICAL S PECIFICATIONS
Delivery of the vehicle will take place within thirty (30) calendar days of receipt of the Purchase Order. If the supplier fails to satisfactorily deliver goods under the contract within the specified delivery schedule, including any time extensions duly granted, the supplier shall be liable for damages for the delay and shall pay KSU fixed damages, not as a penalty, a amount equal to one-tenth (1/10) of one percent (1%) of the cost of the delayed vehicle (goods) scheduled for delivery for each day of delay until the vehicle (such goods) is finally delivered and accepted by KSU . In no event shall the total sum of the fixed damages exceed ten percent (10%) of the total contract price, in which case the KSU will automatically terminate the contract and impose appropriate sanctions in addition to the fixed damages payable.
The supplier must secure a comprehensive insurance coverage/proof of coverage with the GSIS within 10 days of receipt from KSU of the full payment; and. The supplier must facilitate the payment for registration of the purchased vehicle with the Land Transportation Office (LTO) in the name of KSU. The supplier is obliged to provide all the following services:. execution or supervision of on-site assembly and/or start-up of the delivered goods;. arrangement of tools required for assembly and/or maintenance of the delivered goods. provision of a detailed operation and maintenance manual for each appropriate unit of the goods supplied. performance or monitoring or maintenance and/or repair of the delivered goods for a period agreed by the parties, provided that this service does not relieve the supplier of any warranty obligations under this contract; and. training of the customer's staff at the supplier's facility and/or on site in assembly, start-up, operation, maintenance and/or repair of the delivered goods.
The KSU will require the bidder to submit their bid in a sealed envelope together with a Bid Security in an amount equal to a percentage of the ABC in accordance with the following schedule:. Not less than the percentage of the ABC) (a) Cash or cashier's/manager's check issued by a Universal. The KSU will carry out post-qualification of the bidder who has submitted the LCB to determine whether the relevant bidder meets the requirements of the KSU;.
The KSU will return the bid security to the winning bidder once the supplier's official receipt of full payment is issued by KSU. The KSU will pay the winning bidder the amount of the contract in full upon delivery of the vehicle and submission of the Inspection and Acceptance Report issued by KSU, and subject to government accounting and audit regulations plus tax withheld at source.
B IDDING F ORMS
- G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods
- Subcontracts
- C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- P REPARATION OF B IDS
- Language of Bid
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
- S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
- E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Reservation Clause
- A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
We certify/confirm that we meet the eligibility requirements as per ITB clause 5 of the Bidding Documents. IN WITNESS whereof the parties have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first above written. Name of Bidder] authorizes the Head of the Procuring Entity or his duly authorized representative(s) to verify all the documents submitted;.
If a partnership or cooperative: None of the officers and members of [bidder's name] are related to the head of the contracting entity, members of the Bid and Award Committee (BAC), the technical working group and the BAC Secretariat, manager of the project . If a company or joint venture: None of the officers, directors and controlling shareholders of [bidder's name] are related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group and the BAC Secretariat , the head of the Project Management Office or the end-user unit and the project consultants by consanguinity or affinity up to the third civil degree. This warranty shall remain valid and in full effect from the date of the advance payment received by the supplier under the contract until [date].
A Updated PhilGEPS Certificate of Registration (Platinum Membership) B Certificate of Franchise Dealership Authorization of the vehicle being sold. Duly certified statements of all potential joint venture partners in accordance with Section 23.1(b) of the IRR. The tenderer is not related to the head of the procuring entity, members of the bid and award committee (BAC), the technical working group and the BAC secretariat, the head of the Project Management Office (PMO) or implementing/end user entity, and the project consultants, by consanguinity or affinity up to the third civil degree.
an estimate made of the facilities available and required for the contract to be offered, if any; and. Certifies that the signatory is the duly authorized representative of the Bidder, and has been granted full power and authority to do, perform and execute any and all acts necessary and/or to represent the Bidder in the tender, with the duly notarized Secretary's certificate attesting to it. fact, if the Bidder is a corporation, partnership, cooperative or joint venture”. Note: Any missing document in the above checklist is a ground for outright rejection of the bid.
Note: Any document missing from the aforementioned checklist is a basis for outright rejection of the bid.
