However, they should be adapted as necessary to the circumstances of the particular procurement project. Specific details, such as "name of Procuring Entity" and "address for submission of tender", should be provided in the Instructions to Tenderers, the Tender Data Sheet and the Special Conditions of Contract. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Tender Documents.
Invitation to Bid
A complete set of bid documents can be obtained by interested bidders on 4 November 2020 from the given address and website(s) below and upon payment of the appropriate fee for the bid documents, in accordance with the latest guidelines issued by the GPPB, in the amount of four thousand pesos. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. Bids will be opened in the presence of the bidders' representatives who choose to attend the activity.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices 11
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
Subcontractors must submit the documentation requirements under Section 23.1 of the 2016 revised IRR of RA number. The price of the Goods quoted EXW (ex-works, ex-works, ex-warehouse, ex-showroom or standard, as applicable);. The preliminary examination of bids is governed by Section 30 of the 2016 Revised IRR of RA No.
Bid Data Sheet
Completed within five (5) years prior to the deadline for submission and receipt of bids. 12 The price of the goods must be quoted according to the DDP URS Morong Campus, Morong, Rizal or the applicable international commercial terms (INCOTERMS) for this project. An amount not less than twenty-six thousand one hundred eighty-four pesos and 88/100 Only if the bid security is in cash, cashier's/manager's check, bank draft/guarantee or irrevocable letter of credit or;.
20.2 [List here any licenses and permissions relevant to the Project and the relevant law that requires them.]. 21.2 [List here any additional contract documents related to the project that may be required by existing laws and/or the Procuring Entity.].
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and its 2016 revised IRR, including the Generic Procurement Manual, and accompanying issuances, constitute the primary source for the terms and conditions of the Contract, and therefore applicable to contract implementation. Herein clauses will serve as the secondary source for the terms and conditions of the Contract. 9184 which allows the GPPB to amend the IRR, which will be applied to all procurement activities whose advertisement, posting or invitation has been issued after the effectivity of said amendment.
Advance payment of the contract amount is provided in accordance with Annex “D” of the revised IRR of 2016 no. RA. The customer may determine the terms of payment for partial or sequential delivery of the ordered goods, provided that such partial payment corresponds to the value of the delivered and received goods in accordance with applicable accounting and auditing rules and regulations. Within ten (10) calendar days after the tenderer receives notice of award from the contracting authority, but in no case later than before the contract is signed by both parties, the successful tenderer must submit a performance bond in any of the forms prescribed in section 39 of the revised IRR of 2016 RA no.
The contracting authority shall inform the supplier in good time in writing of the identity of any representatives engaged for these purposes. To ensure that manufacturing defects are rectified by the supplier, a warranty is required from the supplier as provided in section 62.1 of the revised IRR of RA No. 2016. The contracting authority shall promptly notify the supplier in writing of any claim under this warranty.
Supplier's liability under this contract is in accordance with the laws of the Republic of the Philippines.
Special Conditions of Contract
For goods delivered from abroad, state:] "The terms of delivery applicable to the contract are DDP delivered [specify destination]. For goods delivered from the Philippines, state:] "The terms of delivery applicable to this contract are delivered [specify destination]. Risk and title will pass from the supplier to the contracting entity upon receipt and final acceptance of the goods at their final destination.”.
Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI (Schedule of Requirements). The supplier is required to provide all the following services including additional services, if any, specified in Section VI. The Supplier will provide such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to their final destination, as indicated in this Contract.
The size and weight of the packing case shall take into account, where appropriate, the remoteness of the final destination of the Goods and the absence of heavy handling equipment at all points of transit. A packing list identifying the contents and quantities of the packaging should be affixed to an accessible point on the outer packaging if practical. Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or other designated place of destination in the Philippines as shall be specified in this Contract shall be arranged and paid for by the Supplier , and its cost will be included in the Contract Price.
The Supplier shall indemnify the Contracting Authority against all third party claims for infringement of patent, trademark or industrial design rights arising from the use of the Goods or any part thereof.
Schedule of Requirements
Limited to repeatedly requested goods and services that are identified as necessary and desirable but, by their nature, use, or characteristics, the exact quantity and/or timing of need cannot be accurately predicted and cannot they are advised to be kept in stock. . Prepared by the End User, attached to APP and submitted to BAC for HOPE approval.
Technical Specifications
In specifying standards for equipment, materials and workmanship, recognized Philippine and international standards should be used as much as possible. The following clause may be inserted into the Special Conditions of Contract or the Technical Specifications. Wherever reference is made in the Technical Specifications to specific standards and codes to be met by the goods and materials to be supplied or tested, the provisions of the latest edition or revision of the relevant standards and codes shall apply, unless otherwise expressly stated in the Contract.
Where appropriate, sketches, including site plans as required, may be provided by the Procuring Entity with the Tender Documents. Bidders are also required, as part of the technical specifications, to complete their declaration of conformity demonstrating how the items comply with the specifications. Statements of "Compliance" or "Not Compliant" must be supported by evidence in the Bidders' bid and cross-referenced with that evidence.
Evidence shall be in the form of the manufacturer's unmodified sales literature, unconditional declarations of specification and conformity issued by the manufacturer, samples, independent test data, etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contrary to the evidence provided means that the offer will be subject to rejection. A statement in either the Bidder's Statement of Compliance or supporting evidence that is found to be false either during bid evaluation, post-qualification or contract execution may be considered fraudulent and render the Bidder or Supplier liable for prosecution under applicable laws and treasons.].
Comply” or “Not Compliant” against each of the individual parameters of each specification stating the corresponding performance parameter of the equipment offered. Statements of "Compliant" or "Not Compliant" must be supported by evidence in a Bidder's Bid and cross-referenced to that evidence. A statement either in the Bidder's declaration of compliance or the supporting evidence found to be false during Bid Evaluation, post-qualification or the execution of the Contract may be considered fraudulent and render the Bidder or supplier liable to prosecution.].
Checklist of Technical and Financial Documents
2005, revised and finally approved by the Bureau of Internal Revenue (BIR). f) The potential bidder's statement of all its ongoing state and private contracts, including contracts awarded but not yet started, if any, similar or dissimilar in nature and complexity to the contract to be offered; and. g) Bidder's Single Largest Completed Contract (SLCC) statement similar to the contract to be offered, except for the conditions provided in Sections 23.4.1.3 and 23.4.2.4 of the 2016 Revised IRR of RA no. 9184, within the relevant period. as provided in the Tender Documents; and. h) Original copy of the Bid Security. If it is in the form of a guarantee, also submit a certificate issued by the Insurance Commission; The original copy of the notarized declaration of insurance of the offer; and. i) Compliance with Technical Specifications, which may include production/delivery schedule, labor and/or after-sales/parts requirements, if applicable; and. j) Original Omnibus Affidavit (OSS) duly signed;. and if applicable, the Original Notarized Secretary's Certificate in case of a corporation, partnership or cooperative; or Original Special Authorization of all members of the joint venture giving full power and authority to its officer to sign the OSS and to do acts on behalf of the Bidder.
If applicable, a duly signed Joint Venture Agreement (JVA) if the joint venture already exists; duly notarized statements from all potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the event that the bid is successful. Other documentary requirements under RA no. n) [For foreign bidders claiming that their country has extended reciprocal rights to Filipinos] A certificate from the appropriate government office of their country stating that Filipinos are permitted to participate in procurement activities for the same item or product. o) DTI certificate, if the provider claims to have priority as a domestic provider or domestic entity.
