I NVITATION TO B ID
A complete set of Tender Documents may be obtained from interested bidders on 24 July 2019 (Wednesday) until 10:00 a.m. on 13 August 2019 (Tuesday) from the address below and on payment of the applicable fee for Tender Documents, in accordance with the latest Guidelines issued by the GPPB, in the amount of Five Thousand Philippine Pesos (Php 5,000.00). Bids will be opened in the presence of representatives of bidders who choose to participate at the address below.
I NSTRUCTIONS TO B IDDERS
Statement of the Bidder's SLCC similar to the contract to be bid, in accordance with ITB Clause 5.4. Any other document related to the financial component of the bid as set out in the BDS. a). Unless otherwise specified in the BDS, payment of the contract price shall be in Philippine pesos.
The notice will be issued within seven (7) calendar days from the date of bid opening.
B ID D ATA S HEET
5.4(b) For this purpose, similar contracts shall refer to contracts, which have the similar main categories of work such as one-story building construction, of equivalent size, and equivalent to at least fifty percent (50%) of the ABC amounting to Php 629,880.00. Any missing, incomplete or apparently insufficient document in the checklist is a ground for outright rejection (non-compliance) of the bid.
G ENERAL C ONDITIONS OF C ONTRACT
All materials and plants at the site will be considered the property of the Procuring Entity. The Contractor shall comply with all instructions of the Procuring Entity Representative that are consistent with the laws in force where the Location is located. The performance guarantee will remain valid until the issuance by the Procuring Entity of the Final Acceptance Certificate.
All drawings prepared by the contractor for the execution of the temporary works are subject to prior approval by the client's representative before use. The approval of the client's representative does not change the contractor's responsibility for designing the temporary works. The Contractor must obtain approval from third parties for the design of the Temporary Works when required by the Employer.
Each completed form will be verified and signed by the Procuring Entity's representative within two days of the work being done. The Procuring Entity's Representative's approval of the Work Program will not change the Contractor's obligations. Either the Procuring Entity's Representative or the Contractor may require the other to attend a Management Conference.
Such request for payment must be verified and certified by the procuring entity's representative/project engineer. The contractor must submit to the client's representative monthly statements of the estimated value of the work performed less the accumulated amount previously confirmed.
S PECIAL C ONDITIONS OF C ONTRACT
The contract term is calculated from the start date (NTP) and not from the commencement date of the contract. If any proposed key technical personnel is an employee of the bidder and simultaneously working on another project, the bidder must provide a statement that (1) the personnel will be withdrawn from the ongoing project once the bidder is awarded the contract, and (2 ) he/she will be replaced by another person with equal or better qualifications, as certified by the head of the implementation office. The tenderer may propose a key technical personnel who is not his employee, provided that said personnel must provide a certificate that he/she will work for the tenderer if the contract is awarded under tender.
7.4(c) The performance security covers the period from the time of contract signature to final acceptance of the project by the government, during which the warranty period as prescribed in Sec. For this reason, the coverage of the performance bond includes the liability period for defects of one (1) year and must be released only after the head of the contracting authority has issued the certificate of final acceptance. Note: Tenderer's performance/deposit guarantees submitted by the contractors will be subject to verification/confirmation as to validity and authenticity at the head office of the issuing bank or insurance company.
The provider must submit a confirmation letter duly authenticated by the relevant bank or insurance company. If there is no Construction Site Inspection Report prepared by the client, the bidder must conduct a site inspection before preparing its bid. 13 If the contractor is a joint venture, "all partners in the joint venture are jointly and severally liable to the client.".
S PECIFICATIONS
In this regard, the Contractor or the key personnel to be appointed must have professional experience in accordance with the undertaking as defined in point 12.1(b)(ii.2) of the Tender Data Sheet. The contractor shall prepare the revised major modifications/changes in the design after the approval of the proponent during construction implementation, if any. The Contractor shall prepare weekly and monthly progress reports supported by progress photographs and S-Curves to monitor actual progress to be used as the basis for progress billing to be submitted to the KSU Infrastructure Unit.
The contractor must fully address and comply with the final punch list to be issued by the KSU Infrastructure unit prior to turnover and acceptance of the completed project. If applicable, the contractor shall install electricity meter and water meter at their construction sites and shall pay the actual amount for water and electricity based on their consumption at applicable rate. The Contractor shall clean the entire area by removing dirt, debris, paint stains, excess and spillage and shall leave the entire premises free of debris caused by their work to the satisfaction of KSU at no additional cost.
The Contractor undertakes to pay all fees or charges payable to any instrumentality of government or any other duly constituted authority in connection with the construction project. He shall take responsibility for this and the Contractor shall be particularly liable for any liability arising therefrom. In case of pre-termination, the contractor will be informed by NSK within thirty (30) calendar days prior to such termination.
D RAWINGS
B ILL OF Q UANTITIES
B IDDING F ORMS
G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods and Services
- Subcontracts
Unless otherwise specified in the BDS, the Bidder may subcontract parts of the work to the extent that may be approved by the Client and specified in the BDS. If the client determines that the subcontractor is ineligible, subcontracting is not permitted.
C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
Prospective bidders may request clarification(s) of and/or interpretation of any part of the Offer Documents. Additional/bidding bulletins may also be issued at the initiative of the contracting authority to clarify or amend any provision of the bidding documents no later than seven (7) calendar days before the deadline for submission and receipt of bids.
P REPARATION OF B IDS
- Language of Bids
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
The Bidder must complete prices and rates for all parts of the Works described in the Bill of Quantities. The bid security described in ITB clause 18 should also be extended corresponding to the extension of the bid's validity period as a minimum.
S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
The contracting authority shall draw up the minutes of the procedure of the opening of the bid, containing at least the following: (a) names of tenderers, their bid price (per lot, if applicable, and/or including discount, if applicable ), bid security, preliminary investigation findings and whether there is any withdrawal or amendment; and (b) attendance list. The summary of the bids as read and the minutes of the opening of the bid will be made available to the public upon written request and upon payment of an itemized fee to cover material costs.
E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Reservation Clause
When applicable, BAC shall conduct a requalification of the bidder with the next lowest calculated bid. A request for reconsideration may be submitted by the bidder to the HoPE in accordance with Section 37.1.3 of the IRR of RA 9184.
A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
The Completion Date is the date of completion of the Works as certified by the Contracting Entity's representative in accordance with GCC Clause 49. The Contractor shall submit to the Employer for consent the name and details of the person authorized to receive instructions on behalf of the Contractor. The performance security may be released by the client and returned to the contractor after the issuance of the certificate of final acceptance under the following conditions:
From the start date to the issuance of the Final Acceptance Certificate, the Procuring Entity's risks are as follows: a). The Procuring Entity will terminate this Contract for non-performance when any of the following conditions are associated with its implementation: In case of bankruptcy of the Contractor, any equipment of the Contractor which the Procuring Entity instructs in the notice shall be used until the completion of the Works.
All decisions recommended by the CTRC must be approved by the HoPE. If there is no CPES rating sheet, the client's existing performance monitoring system is used. The client's representative may request the contractor to provide an estimate of the expected effect of a future event or circumstance on the contract price and completion date.
The first installment payment may be made by the contracting authority to the contractor, provided that at least twenty percent (20%) of the work has been completed, as certified by the contracting authority's representative. SCOPE AND COVERAGE OF PROJECT WITH SPECIFICATION (See Scope of works on next page). Name of the contracting authority Contract reference number Name of the contract Place of the contract.
Name of the Head of the Procuring Entity Position of the Head of the Procuring Entity (Name of the Procuring Entity).
