NGHIEN cuu-TRAO DOI THE NAO LA DUNG
VAN DE DONG DAU VAO BAN GOC:
QUY OjNH. THITC TE AP DUNG VA MOT SO KIEN NGHI
LE THANH HUNG D^i hpc NOi vg Ha NQi (ccf sd miin Trung)
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fong qua trinh ho^t dgng cua Nha iLfdc noi chung va ci!ia tC/ng cd quan, to chi^c noi rieng, van ban hanh chfnh daoc xem la phUdng ti$n va sSn pham ciJa qua trinh qu^n ly. Chung dU0c dung de lam phUdng lien ghi chep, truyen dat thong tin va quyet djnh qucin ly cua cac cd quan, to chijfc, ca nhan trong he thong bo may nha nudc va vdi nhan dSn. Chung phan anh chiJc nang, nhiem vg, quyen hgn, ghi Igi d^y du cac hogt dong cua cd quan, to chLfc, ca nhan. Dong thdi trgc tiep ph^n ^nh trinh dp, nang igc, pham chat dgo dufc cua dpi ngu can bp, cong chLtc, vien chOfc; la san pham phSn anh net van hoa, lich sg trong giao tiep hanh chi'nh, cdng vy.Khi noi den vSn ban hanh chinh, trade tien chung ta can quan tam gia tn phap ly va hieu Igc thi hanh cua vSn bkn. NhOng th^nh ph^n cDa the ihiic van b^n the hien di^u dd chfnh la chijfc vg, chu' ky va con dau cua cd quan, to chLfc. MSc du trong nhOng nam qua, Nha nudc da ban hanh nhieu vSn biin quy dinh v^
viec quSn ly, sO dyng con dau; t h i thifc, ky thuat trinh bay vSn bSn; cSc hoat ddng v&n thu, luu trO. Tuy nhien, qua kh&o s^t 6 nhieu Cd quan, nhieu dja phUdng chijng tdi nh^n thay viec quSn ly va sif dyng con d^u van con tdn tgi nhieu bat cSp, l^m Snh hUdng d§'n g\&
tri phap 1]?, hieu li/c thi hanh cung nhu mUc dd
tin cay cua van bcin, Sau khi dpc bai "Gon dau chiJc vy, quyen hgn cCia ngudi co tham quyen: Quy dmh va thgc te ap dyng", dSng tren Tgp chf VSn thu LUu trO Viet Nam so 11 nam 2012, chiing tdi xin dUdc trao doi them ve tinh hudng ihi3 ba, tinh hudng dong dau ten chO ky tren b^n gd'c. Rat mong bgn doc tiep tuc quan tam, chia se.
Trudc het, chung ta can xac djnh rd khai niem "bSn goc", "b&n chfnh". Tgi khoSn 1, Dieu 1, Nghi djnh so 09/2010/ND-CP ngay 08 thang 02 nSm 2010 cua Chinh phu sCfa doi, bd sung mot so dieu cua Nghj djnh so 110/2004/ND-CP ngay 08/4/2004 cua Chinh phu ve cong tac van thu, da quy djnh: "Sin gd'c vdn bin Ik bin hoin chinh ve npi dung, the thdc vSn bin di/dc cd quan. tS chiic ban hhnh vk co chd ky tnjc tidp cua ngudi co thim quyen". "Bin chinh van bin la bin hoan chinh ve npi dung, thS thdc v&n bin vi di/0c ca quan, t6 chdc ban hanh".
Ngoai ra, tgi kho&n 8 cDa Dieu 1 nay cung quy dinh: "Mdi vSn bin di phii ldu hai bin: bin gdc ldu t^i vSn thd cd quan, tS chdc vi bin chinh ldu trong hd sd". "Bin gd'c ldu t^i van thd cd quan. td chdc phii ddpc dong dau vi sip xep theo thd ti/ dkng ky".
Nhu vay, cd the hiiu v6 bhn goc cilia vSn b&n nhu sau: "Bin gd'c vin bin li bin hoin chinh ve npi dung, the thdc v&n bin do cd Van thu Luu trft Vi0t Nam sti 2/2013
N g h i e n cu:u - Trao doi
quan, td chdc ban hinh, cd chU ky tn/c tidp cua ngddi c6 thim quySn vi con di'u cua cd quan". B5n g6c luu tgi vSn thU cd quan c6n dUqJc gpi la bSn "IUu vSn thU", c^c bkn tUu dUdc t§p hdp Igi theo t§n logi, thdi gian ban h^nh... l i p thanh h6 sd t$p luu vSn bSn di cDa b$ ph$n van thu cd quan.
Qua khiio sat tgi nhieu cO quan, to chLrc, chung t6i thS'y rSng r^t nhi^u ndi kh6ng thgc hiSn dung quy djnh nay. Biin g6c van b^n luu tgi van thu cd quan khdng dUdc ddng da'u, th$m chf CO nhi^u van biin cdn khdng c6 ck hp t6n cOa ngudi ky. Tinh trgng nay khdng phdi mdi xua't hi0n g^n day, ma c6 nhi^u trudng hdP da xiiy ra each day kha lau, th$m chf CO b^n IUu cCia cd quan da giai t h i cOng t6n tgi vdi trgng thai nhu vay. Bi ly g\k\ cho viec lam nay, hdu het can b6 van thu d^u cho rSng nhu the se thu^n ldi cho vigc SLT dgng (khi c^n CO the nhan biin, ddng dau va phat hanh). Theo quan diem cCia chung tdi, tinh trgng tr§n can phk\ dU(?c cham duft ngay, b6i mpt so ly do sau dSy:
Thd nha't, nhU da trinh bay 6 tren, con da'u la thanh phdn the hien gia tri phap ly va hiSu lUc thi hanh cCia van biin (Dieu 1, Nghj dinh 58/2001/ND-CP). Dieu do cung co nghTa la neu van ban khong dU0c dong da'u thi se khong co gia trj va hieu igc thi hanh. M$t khac, tgi kho^n 3, Dieu 2 cua Lugt LUu trO da quy djnh "..Tai lieu ldu trO bao gdm bin gdc, bin chinh; trong trddng hpp khong cdn bin gdc, bin chinh th) ddpc thay the bing ban sao hdp phap". Neu cac ban gd'c luu tgi van thu khong dUdc dong dciu thi dd c6 phSi la tai li^u IUu trQ?
Thd hai, vi§c khdng ddng dS'u vao bkn gd'c van ban vd tinh tgo khe h6 trong viec ban hanh va quan ly van biin di cua cd quan, td chdc, lam nky sinh tinh trgng ca'p phat van bcin mpt each tuy tien ma lanh dgo cd quan khd cd the kiem sogt dUdc. Quan trpng hdn la de dan den tinh trgng sCfa chOa, lam sai !0ch ndi dung giOa ban gd'c va biin chfnh van biin.
Thd ba, khi cd quan, td chUc dUdc chia tach, sap nhap, thay ddi chUc nSng, nhiem vg, chuyen ddi hinh thUc sd hOu ho$c thay ddi t§n gpi thi con dau cua cd quan cu ph&i dU(?c thu hoi, huy b6 dd thay the b^ng con diiu mdi.
Trong trudng hdp nay, khong t h i dung con
d^u cCia CP quan mdi d l dong vao biin gfic cua van bSn dUdc hinh thanh bdi nhOng cd quan, td chUc trUdc do khi mudn hoan chfnh van ban da ban hanh. Tinh trgng nay da xSy ra 6 nhilu cd quan, td chUc, gay rat nhieu kh6 khan cho vi$c quiin ly. sit dgng cac b^n luu van bkn.
Thd td, v l thdi hgn bao quiin, Thdng tus6 09/2011/TT-BNV ngay 03/6/2011 cDa 86 NOi vg quy djnh v l thdi hgn bko qukn hd sd, tai li$u hinh thanh phd b i i n trong hogt ddng cija cac cd quan, td chUc quy djnh thdi hgn bSo qukn dd'i vdi cac t$p luu, sd dang ky van bkn di cua cd quan nhU sau:
- van bkn quy phgm phap luat: Thdi hgn biio quiin la vTnh v i l n
- Chl thj, quyit djnh, quy djnh, quy chl, hudng diin: Thdi hgn biio quSn la vTnh viln
- van b^n khac: Thdi han bito quiin la 50 nam
Quy dinh tren la cd s6 quan trpng cho cac cd quan, td chUc iga chpn tai lieu d l giao ngp vao cac kho IUu trO. NhQng t^i li§u c6 gia trj biio qu^n vTnh vien ptiSi dU0c giao ndp vao luu trO ljch sO cac c^p. NhU vay, n i u bkn goc cDa cac van bkn nhU chJ thi, quyit djnh, quy djnh, quy che, hudng dan neu trSn khong du<?c ddng dau thi lieu chung co gia trj de giao npp vao cdc IUu trO Ijch sCr tiay khdng? Neu giao ndp vao cac kho IUu trQ th) cac tai li§u nay khdng cd du gia tri phap ly va dO tin cay.
Neu khong giao nop thi thanti phSn tai lieu trong phdng khong du^c d i y dO, gay kho khan cho viec thgc hien cac khau nghiep vg cDng nhu cdng tac td chdc khai thdc sD dyng tai li$u cua cac cd quan.
TQ nhQng ly do trSn, chung tdi cho rang trong thdi gian tdi, cac cd quan, td chUc can t$p trung giiii quyit cac viin d l sau:
Mdt li, c i n quan tam dao tgo, bdi dudng, cap nhat kiln thQc cho can bp lam cdng tac van thu luu trQ. Thdng qua dd giup can b6 nhan vi§n hieu ro hdn v l gia trj cDa van bkn cung nhu nhQng tac hgi cua vi^c khong dong da'u vao bcin gdc IUu tgi van thu cd quan.
Hai li, lanh dgo cd quan, td chQc c i n d6c dd'c, nhac nhd van tha quan tien hanh kiem tra, ra soat Igi tat cii cac biin gdc van bkn dang luu tgi van thu co quan, dong d i u v^o cac biin luu d l diim biio gia tri phap ly cung
8
Van thu Uni trir Vitit Nam sti 2/2013Nghidn cihi - Trao doi
nhu mQc dp tin cay cua van bkn.
Khi cd nhu cau sQ dung bkn luu, vanthu CO t h i lam thCi tuc sao y, sao luc hoac trfch sao van ban.
cac b§n sao co day du cac thanh phan the thUc theo hudng d i n tai Thong tU so 01/2011/TT-BNV la bkn sao y hdp phap, cd gia trj thay cho ban chfnh trong cac hogt dpng giao djch. Quan trpng hdn, vi§c sao van ban giup lanh dgo cd quan, ddn vj biet dUpc muc dich sCr dyng bkn luu, qua do d l dang kiem tra, giam sat tinh hinh ban hanh va sCf dung van bkn cd quan, ddn vj minh.
Ba li, cac cd quan quan ly cong tac van thu, luu trQ can cd hudng d i n cu the each xQ ly doi vdi cac ban goc chua dUdc ddng dau cCia cac cd quan, td chQc da giai t h i , chia tach, sap nhap, chuyen ddi hinh thUc sd hQu hoac ddi ten. Dac biet la cac cd quan thudc nguon ndp luu tai li§u vao luu trQ Ijch sQ cac cap nham dam biio tfnh trpn ven cua cac phdng IUu trQ.
Trgn day la mdt trong so' cac tinh hud'ng dUdc n§u ra trong chuyen d l "Con dau - chQc vy, quyln hgn cCia ngudi co tham quyen: Quy djnh va thUc t l ap dgng" dang trong chuyen muc
"The nao la dung" tr§n Tap chf Van thu LUu trQ Viet Nam. Tinh hudng tren dUdc rut ra tQ thQc te hogt dpng cua cac cd quan, td chUc. Chung tdi mong rang nhQng van de dUPc d l cap trong bai viet nay se gdp mpt phan nho trong viec giup cac cd quan, td chQc quiin ly va sii dyng co hi§u quii hdn van ban do cd quan minh ban hanh. Ddng thdi tgo dieu kien tot hdn cho cdng tac luu trQ, gop phan nang cao tfnh trpn vpn va chat lupng cOa tai li§u trong cac phdng LQu trQ cd quan va Phdng LUu trQ qudc gia Viet Nam a
LUU TRUf TAI LIEU.
(Tiep ttieo trang 20)
- Thd td, nghidn cQu cac phUdng phap de hudng d i n cac gia dinh trong vide iga chpn va biio quan tai lieu, SLf dgng tai lieu vao myc dfch chfnh dang, cd loi cho gia dinh va xa hpi, nham hgn che trudng hpp do khdng IUu trQ tot cac tai li§u can thiet nen dan den mau thuSn va xung dot, anh hudng d i n vide bao tdn va phat huy truyin thdng gia dinh va trat tU an toan xa hdi.
Cd the noi, van de luu trQ tai lieu trong cac gia dinh ndi rieng, v i n d l IUu trQ tai lieu trong cpng ddng (nhan dan) ndi rieng dang dat ra rlt nhilu van de can nghien cQu va lam sang to. La mpt cd sd dao tgo hang dau v l LUu trQ hpc 6 bac dai hpc vd sau dgi hpc, Khoa Luu trQ hoc va Quiin trj van phong - Trudng Dgi hpc Khoa hpc Xa hpi va Nhan van thuoc Dai hpc Qudc gia Ha Noi can xay dung, de xuat va phd'i hpp tnen khai thgc hi§n cac de tai nghien cQu ve tai li§u IUu trQ nhan dan ndi chung, luu trQ gia dinh ndi rieng. Ket qua nghien cQu se la cd sd ly luan va thuc tiln cho viec ban hanh chfnh sach cua Nha nUdc va la can cQ de xay dung, thiet ke cac mon hpc, chuyen de can giang dgy trong chUdng trinh dao tgo dgi hpc va sau dai hpc n
Ghi chu:
1. Trong so 90 gia dinh dUdc chpn de khao sat, co 40 gia dinh ndng dan (d huyen Dan PhUdng, tinh Ha Tay cu va huyen Ddng Hung, t?nh Thai Binh), 10 gia dinh cdng nhan d tfnh Qu&ng Ninh, 10 gia dinh tieu thUdng b Ha Npi va 30 gia dinh trf thQc 6 Ha Ndi va Thanh Hoa. Do dieu kien thdi gian, chung tdi chUa khao sat dUdc cac gia dinh 6 phfa Nam.
2. Trong mpt vai nam gan day, mpt so tai lieu thuoc sd hQu ci!ia cac gia dinh, ddng hp da dUdc cong bd, gidi thieu rpng rai vl co y nghTa xa hdi va cd y nghTa ddi vdi qudc gia nhu gia pha cua cac dong ho Idn; anh cua cac gia dinh cd nhQng ca nhSn ti§u bieu va ndi tieng.
3. Hi6n nay tai Trung tam LUu trO qud'c gia III da suu tam va bao quSn tai lieu cua rat nhilu van nghe sT ndi tieng nhu Xuan Dieu, Che Lan Vien, LUu Trpng LU, hpa sT Bill Trang Chudc... do gia dinh tang va ky gCti.
Van thir Luu tru Viet Nam sti 2/2013
