DRAFT MINUTES - 14 JULY 2015

(1)

MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 14 July 2015

The is Page 1 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 14 July 2015

ITEM SUBJECT PAGE

ITEM-1 CONFIRMATION OF MINUTES

MAYORAL MINUTE 07/2015 – THE SALVATION ARMY RED SHIELD APPEAL

3

MAYORAL MINUTE 08/2015 – THANK YOU PETER WELSH 3

PETITIONS 4

COMMUNITY FORUM 4

ITEM-2 DA NO. 846/2014/HB/A - SECTION 96 (1A) MODIFICATION TO THE CONSTRUCTION OF A 5-8 STOREY BUILDING ACCOMMODATING SERVICED APARTMENTS, TWO ANCILLARY RETAIL TENANCIES AND CAR PARKING FOR 94 VEHICLES - LOT 3 DP 1195652 - 24-28 NORBRIK DRIVE, BELLA VISTA

5

ITEM-3 DA NO. 1239/2015/HC - ALTERATIONS AND ADDITIONS TO EXISTING BOARDING HOUSE WITHIN THE KINGS SCHOOL - LOT 10 DP 812772, LOT 1 DP 57491, LOT 1 DP 59169, LOT 1 DP 64765, LOTS A-B DP 329288, LOT 2 DP 235857 - NOS. 87-129 PENNANT HILLS RD, NORTH PARRAMATTA

8

ITEM-4 LOCAL TRAFFIC COMMITTEE MEETING MINUTES - 22 JUNE 2015

16

ITEM-5 TENDER REPORT T15-28 IRRIGATION AND DRAINAGE TO PLAYING FIELDS 2015-2017

16

QUESTIONS WITHOUT NOITCE 16

(2)

MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 14 July 2015

The is Page 2 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 14 July 2015

329 PRESENT

Clr A C Jefferies (Mayor, in the Chair)

Clr Dr M R Byrne Adjunct Professor (Deputy Mayor) Clr Dr P J Gangemi

Clr A N Haselden Clr Y D Keane Clr Dr J N Lowe Clr R A Preston Clr M O Taylor Clr M G Thomas Clr R M Tracey

330 APOLOGIES Clr R K Harty OAM Clr A J Hay OAM

331 TIME OF COMMENCEMENT 7.00pm

332 TIME OF COMPLETION 7.26pm

333 DECLARATIONS OF INTEREST

Item 3 Councillor Keane (declared a non-pecuniary and less than significant conflict of interest and remained in the room).

334 ARRIVALS AND DEPARTURES

7.23pm Councillor Preston arrived at the meeting during Call of the Agenda.

335 DISSENT FROM COUNCIL'S DECISIONS Nil.

336 ADJOURNMENT & RESUMPTION Nil.

(3)

ITEM-1 CONFIRMATION OF MINUTES

A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR TAYLOR THAT the Minutes of the Ordinary Meeting of Council held on 23 June 2015 be confirmed.

THE MOTION WAS PUT AND CARRIED.

337 RESOLUTION

The Minutes of the Ordinary Meeting of Council held on 23 June 2015 be confirmed.

APOLOGIES

A MOTION WAS MOVED BY COUNCILLOR DR LOWE AND SECONDED BY COUNCILLOR TAYLOR THAT the apologies from Councillors Harty OAM and Hay OAM be accepted and leave of absence granted.

338 RESOLUTION

The apologies from Councillors Harty OAM and Hay OAM be accepted and leave of absence granted.

MAYORAL MINUTES NO. 07/2015 - THE SALVATION ARMY RED SHIELD APPEAL A MOTION WAS MOVED BY COUNCILLOR JEFFERIES AND SECONDED BY COUNCILLOR DR LOWE THAT

1. Council acknowledge the generosity of The Hills community for the donation of

$137,000 during the Red Shield Appeal weekend and

2. Council thank the Salvation Army and all volunteers for the collection of funds and the significant work to assist those within our community who are less fortunate.

339 RESOLUTION

1. Council acknowledge the generosity of The Hills community for the donation of

$137,000 during the Red Shield Appeal weekend and

2. Council thank the Salvation Army and all volunteers for the collection of funds and the significant work to assist those within our community who are less fortunate.

MAYORAL MINUTES NO. 08/2015 - THANK YOU PETER WELSH

A MOTION WAS MOVED BY COUNCILLOR JEFFERIES AND SECONDED BY COUNCILLOR TAYLOR THAT Council acknowledge the extraordinary dedication of Mr Peter Welsh to protecting NSW and Hills residents.

(4)

340 RESOLUTION

Council acknowledge the extraordinary dedication of Mr Peter Welsh to protecting NSW and Hills residents.

PETITIONS

341 MACKILLOP DRIVE RESERVE PARKLAND

Councillors Thomas and Dr Lowe tabled petitions regarding this matter.

COMMUNITY FORUM

342 CHANGES IN NORTH KELLYVILLE ZONING

Mr Joel Gray of North Kellyville requested clarification about a few issues, namely:

There is a North Kellyville Fact sheet that directs you to website that gives you a list of these plans. Has there been any zoning change to the area that has not been published, in particular the R1 zone along Hezlett Road and along Withers Road.

The Group Manager, Strategic Planning replied that there has been no change to those zonings planned or proposed or exhibited. There are development applications though that have been lodged and are under assessment.

Mr Gray replied that he believed that one is approved for number 21 Hezlett Road next to the shops.

The Group Manager, Strategic Planning replied that was right and there is another DA Application which is before the Joint Regional Planning Panel next to the Substation at the corner of Samantha Riley Drive, but they are not to do with Planning Proposals to rezone.

Mr Gray replied that on DA 667/2013/HB that is approved, it appears on the drawing as 11 Hezlett Road but he believes on the Development Application it appears as 21. It is currently approved for 40 apartments and asked whether this fits within that R1 framework?

The Manager Development Assessment Services replied that there is a current Section 96 modification lodged. The original application was determined back in 2013 -2014 and is currently on notification and is viewable on Councils DA tracking website.

Mr Gray then asked if that is the original Development Application, did it fit within R1 framework or was there a change in the zoning?

The Manager Development Assessment replied that it would have been permissible and the zoning in place at the time under the North Kellyville SEPP.

Mr Gray asked if one could see similar developments on the R1 zones.

The Manager Development Assessment replied that R1 zoning would permit apartment developments as does the R3 zone. There is also certain mixed used development permissible within the B1 zone, which is in the locality as well.

(5)

Mr Gray then asked whether the maximum building heights and minimum lot sizes for that area fits into the R1 framework.

The Manager Development Assessment replied that was correct.

The Mayor advised that the information is on Council’s website and asked Mr Gray whether he has checked the Council‘s website?

Mr Gray replied yes but it was not clear. It seems the R1 is a medium density but it gives you medium lot sizes but it doesn’t go into the high density?

The Manager Development Assessment replied that there are a number of uses that are permissible within that zone and if there was a specific concern, Mr Gray could lodge a submission or contact a Council staff member.

Mr Gray then asked if a Development Application is approved, can it be lodged with the amendment?

The Manager Development Assessment replied that there is potential for any applicant to lodge a Section 96 modification to any development application which is the circumstance here and as advised, it is currently on notification.

ITEM-2 DA NO. 846/2014/HB/A - SECTION 96 (1A) MODIFICATION TO THE CONSTRUCTION OF A 5-8 STOREY BUILDING ACCOMMODATING SERVICED APARTMENTS, TWO ANCILLARY RETAIL TENANCIES AND CAR PARKING FOR 94 VEHICLES - LOT 3 DP 1195652 - 24-28 NORBRIK DRIVE, BELLA VISTA

A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR TAYLOR THAT the Recommendation contained in the report be adopted.

THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.

343 RESOLUTION

The Section 96 Modification be approved subject to the following conditions of consent.

Conditions 1, 7 & 21 be deleted and replaced as follows:

GENERAL MATTERS

1. Development in Accordance with Submitted Plans

The development being carried out in accordance with the following approved plans and details, stamped and returned with this consent except where amended by other conditions of consent.

(6)

REFERENCED PLANS AND DOCUMENTS DRAWING

NO.

DESCRIPTION SHEET REVISION DATE

N/A Site Plan prepared by

Platinum Design Architects CC02 C2 27/02/2015

N/A Ground Floor Plan

prepared by Platinum Design Architects

CC04 C1 27/02/2015

N/A Level One Floor Plan prepared by Platinum Design Architects

CC05 C2 27/02/2015

N/A Level Two Floor Plan prepared by Platinum Design Architects

CC06 C2 27/02/2015

N/A Level Three Floor Plan prepared by Platinum Design Architects

CC07 C2 27/02/2015

N/A Level Four Floor Plan prepared by Platinum Design Architects

CC08 C2 27/02/2015

N/A Level Five Floor Plan prepared by Platinum Design Architects

CC09 C2 27/02/2015

N/A Level Six Floor Plan prepared by Platinum Design Architects

CC10 C2 27/02/2015

N/A Level Seven Floor Plan prepared by Platinum Design Architects

CC11 C2 27/02/2015

N/A Roof Plan prepared by Platinum Design Architects

CC12 C2 27/02/2015

N/A North Elevation prepared by Platinum Design Architects

CC39(A) C3 27/02/2015

N/A North Elevation prepared by Platinum Design Architects

CC39(B) C3 27/02/2015

N/A East Elevation prepared by Platinum Design Architects

CC40 C5 01/04/2015

N/A South Elevation prepared by Platinum Design Architects

CC41(A) C3 27/02/2015

N/A South Elevation prepared by Platinum Design

CC41(B) C3 27/02/2015

(7)

Architects

N/A West Elevation prepared by Platinum Design Architects

CC42 C6 26/05/2015

L-01 Landscape Plan prepared by RFA Landscape Architects

1 of 1 A 13/11/2013

No work (including excavation, land fill or earth reshaping) shall be undertaken prior to the issue of the Construction Certificate, where a Construction Certificate is required.

7. Provision of Parking Spaces

The development is required to be provided with 95 off-street car parking spaces including 2 disabled parking spaces. Two mini bus bay spaces must also be provided.

These car parking spaces shall be available for off street parking at all times.

21. Vehicular Access and Parking

The formation, surfacing and drainage of all driveways, parking modules, circulation roadways and ramps are required, with their design and construction complying with:

a) AS/ NZS 2890.1 b) AS/ NZS 2890.6 c) AS 2890.2

d) Council’s DCP Part C Section 1 – Parking e) Council’s Driveway Specifications

Where conflict exists the Australian Standard must be used.

The following must be provided:

i. All driveways and car parking areas must be prominently and permanently line marked, signposted and maintained to ensure entry and exit is in a forward direction at all times and that parking and traffic circulation is appropriately controlled.

ii. All driveways and car parking areas must be separated from landscaped areas by a low level concrete kerb or wall.

iii. All driveways and car parking areas must be concrete or bitumen. The design must consider the largest design service vehicle expected to enter the site. In rural areas, all driveways and car parking areas must provide for a formed all weather finish.

iv. All driveways and car parking areas must be graded, collected and drained by pits and pipes to a suitable point of legal discharge.

v. Designated car parking spaces for ‘small car’ are to be minimum 2.3m wide and 5.0m long.

(8)

The imposition of the following condition:

GENERAL MATTERS

8A. Compliance with Norwest Association Requirements

The development is required to comply with the requirements of Norwest Association as outlined within correspondence dated 1 April 2015.

Being a planning matter, the Mayor called for a division to record the votes on this matter

VOTING FOR THE MOTION Clr Jefferies

Clr Dr M R Byrne Adjunct Professor Clr Tracey

Clr Thomas Clr Dr Lowe Clr Taylor Clr Keane Clr Dr Gangemi Clr Haselden

VOTING AGAINST THE MOTION None

Councillor Keane, having previously declared a conflict of interest, remained in the room.

ITEM-3 DA NO. 1239/2015/HC - ALTERATIONS AND ADDITIONS TO EXISTING BOARDING HOUSE WITHIN THE KINGS SCHOOL - LOT 10 DP 812772, LOT 1 DP 57491, LOT 1 DP 59169, LOT 1 DP 64765, LOTS A-B DP 329288, LOT 2 DP 235857 - NOS. 87- 129 PENNANT HILLS RD, NORTH PARRAMATTA A MOTION WAS MOVED BY COUNCILLOR TAYLOR AND SECONDED BY COUNCILLOR DR BYRNE ADJUNCT PROFESSOR THAT the Recommendation contained in the report be adopted.

344 RESOLUTION

The Development Application be approved subject to the following conditions of consent.

GENERAL MATTERS

1. Development in Accordance with Submitted Plans

The development being carried out in accordance with the following approved plans and details, stamped and returned with this consent except where amended by other conditions of consent.

(9)

REFERENCED PLANS AND DOCUMENTS

DRAWING NO. DESCRIPTION REVISION DATE

A060 Location Plan D 09/04/2015

A090 Site Plan- Proposed K 09/04/2015

A102 Lower Ground Plan D 09/04/2015

A100 Ground Floor Plan K 09/04/2015

A101 First Floor Plan K 09/04/2015

A103 Roof Plan B 09/04/2015

A150 Elevations North & South H 09/04/2015

A151 Elevations East & West H 09/04/2015

A160 Section A-A & B-B G 09/04/2015

2015.0402DA1 Landscape Concept Plan A 08/04/2015

No work (including excavation, land fill or earth reshaping) shall be undertaken prior to the issue of the Construction Certificate, where a Construction Certificate is required.

2. External Finishes

External finishes and colours shall be in accordance with the details submitted with the development application and approved with this consent.

3. Rural Fire Service Requirements

The development shall be carried out in accordance with the following NSW Rural Fire Service requirements under Section 100B of the Rural Fires Act 1997:

Asset Protection Zones

The intent of measures is to provide sufficient space and maintain reduced fuel loads so as to ensure radiant heat levels of buildings are below critical limits and to prevent direct flame contact with a building. To achieve this, the following conditions shall apply:

a) At the commencement of building works and in perpetuity the property around the building to a distance of 39 metres, shall be maintained as an inner protection area (IPA) as outlined within section 4.1.3 and Appendix 5 of 'Planning for Bush Fire Protection 2006' and the NSW Rural Fire Service's document 'Standards for asset protection zones'.

Water and Utilities

The intent of measures is to provide adequate services of water for the protection of buildings during and after the passage of a bush fire, and to locate gas and electricity so as not to contribute to the risk of fire to a building. To achieve this, the following conditions shall apply:

b) Water, electricity and gas are to comply with sections 4.1.3 and 4.2.7 of 'Planning for Bush Fire Protection 2006'.

Evacuation and Emergency Management

The intent of measures is to provide suitable emergency and evacuation (and relocation) arrangements for occupants of special fire protection purpose developments. To achieve this, the following conditions shall apply:

c) Arrangements for emergency and evacuation shall be updated and to comply with section 4.2.7 of 'Planning for Bush Fire Protection 2006'.

Design and Construction

The intent of measures is that buildings are designed and constructed to withstand the potential impacts of bush fire attack. To achieve this, the following conditions shall apply:

(10)

d) New construction shall comply with the respective Bushfire Attack Level (BAL) of the Australian Standard AS3959-2009 'Construction of buildings in bush fire- prone areas' and section A3.7 Addendum Appendix 3 of 'Planning for Bush Fire Protection' as depicted in 'Figure 01: BAL Overlay' of the submitted bush fire assessment report prepared by Building Code & Bushfire Hazard Solutions P/L, ref. no. 150582, dated 8 April 2015.

Landscaping

e) Any new landscaping to the site is to comply with the principles of Appendix 5 of 'Planning for Bush Fire Protection 2006'.

4. Adherence to Waste Management Plan

All commitments of the Waste Management Plan submitted to and approved by Council must be implemented during all phases of the development lifecycle. The information submitted can change provided that the same or a greater level of reuse and recycling is achieved as detailed in the plan. Any material removed from the site is to be transported in accordance with the requirements of the Protection of the Environment Operations Act 1997 and only to a place that can lawfully be used as a waste facility. Receipts of all waste/ recycling tipping must be kept onsite at all times and produced in a legible form to any authorised officer of the Council who asks to see them.

5. Tree Removal

Approval is granted for the removal of thirty one (31) trees as marked in Arboricultural impact assessment report prepared by Redgum Horticulture dated 31 March 2015.

All other trees are to remain and are to be protected during all works. Suitable replacement trees are to be planted upon completion of construction.

6. Replacement Planting Requirements

To maintain the treed environment of the Shire (15) advanced (45 litres) replacement trees from the following list are to be planted elsewhere within the property.

Syncarpia glomulifera

Turpentine

Angophora costata

Smooth barked Apple

Eucalyptus pilularis

Blackbutt

Eucalyptus resinifera

Red Mahogany

Eucalyptus tereticornis

Forest Red Gum

7. Retention of Trees

Trees numbered 2, 3 & 21 in Arboricultural impact assessment prepared by Redgum Horticulture dated 31 March 2015 are to be retained and protected during proposed works with recommendation as specified in Arborist report.

8. Planting Requirements

All trees planted as part of the approved landscape plan are to be minimum 45 litre pot size. All shrubs planted as part of the approved landscape plan are to be minimum 200mm pot size. Groundcovers are to be planted at 5/m².

9. Construction Certificate

Prior to construction of the approved development, it is necessary to obtain a Construction Certificate. A Construction Certificate may be issued by Council or an Accredited Certifier. Plans submitted with the Construction Certificate are to be amended to incorporate the conditions of the Development Consent.

10. Building Work to be in Accordance with BCA

All building work must be carried out in accordance with the provisions of the Building Code of Australia.

(11)

11. Clause 94 Considerations

Under clause 94 of the Environmental Planning & Assessment Regulation 2000, the following fire safety works are to be undertaken with the construction certificate works &

prior to the issue of the occupation certificate:

i. A certificate of structural adequacy is to be submitted to the Principal certifying authority (PCA) certifying the structural strength and load bearing capacity of the existing premises will be appropriate for the building’s use.

ii. Emergency lighting to the premises is to be upgraded in accordance with AS 2293.1 - 2005 and E4 of the BCA.

iii. Exit signs are to be upgraded throughout the premises in accordance with AS 2293.1 - 2005 and E4 of the BCA

iv. The existing stairways are to be upgraded and be protected with balustrades and handrails complying with Part D of the BCA.

v. Portable fire extinguishers are to be upgraded & provided throughout the premises in accordance with AS 2444 - 2001 and E1.6 of the Building Code of Australia.

vi. The existing hydrant system servicing the premises is to be upgraded to comply with AS 2419.1 - 2005

vii. The space below the existing non fire isolated stairways must not remain enclosed to form a cupboard or other enclosed space unless the enclosing walls and ceilings have a fire resistance level (FRL) of not less than 60/60/60 and the access doorway to the enclosed space is fitted with a self-closing -/60/30 fire door.

viii. Existing electrical distribution boards in a path of travel to an exit are to be protected by non-combustible construction or fire protective covering with doorways or openings suitably smoke sealed.

ix. The automatic fire detection & alarm system within the existing boarding house &

Housemaster’s cottage are to be upgraded in accordance with AS 1670.1 -2004.

x. A review of existing external walls of the Housemaster’s cottage and the Waddy house exposed to each other is to be undertaken to determine if elements are sufficient to maintain structural stability during a fire in accordance with CP1 of the BCA, and if openings in walls are required to have elements to avoid the spread of fire in accordance with CP2 of the BCA.

xi. As the building will contain a rise of three storeys and type A construction will be required, existing structural beams, columns and floors separating storeys are to be upgraded to have a sufficient FRL, appropriate to CP1 & CP2 of the BCA.

Existing penetrations through the floors that require an FRL are to be upgraded to resist the spread of fire appropriate to CP8 of the BCA.

xii. Required exit doors on the ground floor are to swing in the direction of egress.

Further, door latches are to be upgraded to comply with the current BCA.

xiii. Existing bounding construction to each unit is to be upgraded to comply with the current BCA.

xiv. Sanitary and other facilities are to be upgraded to comply with the current BCA and are to be appropriate for the number and particular needs of occupants proposed in the premises.

12. Management of Construction and/ or Demolition Waste

Waste materials must be appropriately stored and secured within a designated waste area onsite at all times, prior to its reuse onsite or being sent offsite. This includes waste materials such as paper and containers which must not litter the site or leave the site onto neighbouring public or private property. A separate dedicated bin must be provided onsite by the builder for the disposal of waste materials such as paper, containers and food scraps generated by all workers. Building waste containers are not permitted to be

(12)

placed on public property at any time unless a separate application is approved by Council to locate a building waste container in a public place. Any material moved offsite is to be transported in accordance with the requirements of the Protection of the Environment Operations Act 1997 and only to a place that can lawfully be used as a waste facility. The separation and recycling of the following waste materials is required:

metals, timber, masonry products and clean waste plasterboard. This can be achieved by source separation onsite, that is, a bin for metal waste, a bin for timber, a bin for bricks and so on. Alternatively, mixed waste may be stored in one or more bins and sent to a waste contractor or transfer/ sorting station that will sort the waste on their premises for recycling. Receipts of all waste/ recycling tipping must be kept onsite at all times and produced in a legible form to any authorised officer of the Council who asks to see them 13. Protection of Public Infrastructure

Council must be notified of any damage to public infrastructure caused by the development. Adequate protection must be provided prior to work commencing and maintained during building operations. Any damage caused must be made good, to the satisfaction of Council, before an Occupation Certificate can be issued. Public infrastructure includes the road pavement, kerb and gutter, concrete footpaths, drainage structures, utilities and landscaping fronting the site.

14. Vehicular Access and Parking

The formation, surfacing and drainage of all driveways, parking modules, circulation roadways and ramps are required, with their design and construction complying with:

a) AS/ NZS 2890.1 b) AS/ NZS 2890.6 c) AS 2890.2

d) Council’s DCP Part C Section 1 – Parking e) Council’s Driveway Specifications

Where conflict exists the Australian Standard must be used.

The following must be provided:

i. All driveways and car parking areas must be prominently and permanently line marked, signposted and maintained to ensure entry and exit is in a forward direction at all times and that parking and traffic circulation is appropriately controlled.

ii. All driveways and car parking areas must be separated from landscaped areas by a low level concrete kerb or wall.

iii. All driveways and car parking areas must be finished in an all weather surface.

The design must consider the largest design service vehicle expected to enter the site. In rural areas, all driveways and car parking areas must provide for a formed all weather finish.

iv. All driveways and car parking areas must be graded, collected and drained by pits and pipes to a suitable point of legal discharge.

15. Minor Engineering Works

The design and construction of the engineering works listed below must be provided for in accordance with the following documents and requirements:

a) Council’s Design Guidelines Subdivisions/ Developments b) Council’s Works Specifications Subdivisions/ Developments

Any variance from these documents requires separate approval from Council.

(13)

Works on existing public roads or any other land under the care and control of Council must be approved and inspected by Council in accordance with the Roads Act 1993 or the Local Government Act 1993. A separate minor engineering works application and inspection fee is payable as per Council’s Schedule of Fees and Charges.

i. Site Stormwater Drainage

The entire area of the proposed development site must be graded, collected and drained by pits and pipes to a suitable point of legal discharge.

PRIOR TO WORK COMMENCING ON THE SITE 16. Principal Certifying Authority

A sign is to be erected in accordance with Clause 98 A (2) of the Environmental Planning and Assessment Regulations 2000.

17. Erosion and Sedimentation Controls

Erosion and sedimentation controls shall be in place prior to the commencement of site works; and maintained throughout construction activities until the site is landscaped and/or suitably revegetated. The controls shall be in accordance with the details approved by Council and/or as directed by Council Officers. These requirements shall be in accordance with Managing Urban Stormwater – Soils and Construction produced by the NSW Department of Housing (Blue Book).

18. Stabilised Access Point

A stabilised all weather access point is to be provided prior to commencement of site works, and maintained throughout construction activities until the site is stabilised. The controls shall be in accordance with the requirements with the details approved by Council and/or as directed by Council Officers. These requirements shall be in accordance with Managing Urban Stormwater – Soils and Construction produced by the NSW Department of Housing (Blue Book).

19. Builder and PCA Details Required

Notification in writing of the builder’s name, address, telephone and fax numbers to be submitted to the Principal Certifying Authority prior to work commencing.

Two days before work commences, Council shall be notified of the Principal Certifying Authority in accordance with the Regulations.

20. Management of Building Sites – Builder’s Details

The erection of suitable fencing or other measures to restrict public access to the site and building works, materials or equipment when the building work is not in progress or the site is otherwise unoccupied.

The erection of a sign, in a prominent position, stating that unauthorised entry to the site is not permitted and giving an after hours contact name and telephone number. In the case of a privately certified development, the name and contact number of the Principal Certifying Authority.

21. Tree Protection Fencing

Prior to any works commencing on site Tree Protection Fencing must be in place around trees or groups of trees nominated for retention. In order of precedence the location of fencing shall be as per Tree Protection Plan as per Arborist report for project.

The erection of a minimum 1.8m chain-wire fence to delineate the TPZ is to stop the following occurring:

 Stockpiling of materials within TPZ;

 Placement of fill within TPZ;

(14)

 Parking of vehicles within the TPZ;

 Compaction of soil within the TPZ;

 Cement washout and other chemical or fuel contaminants within TPZ; and

 Damage to tree crown.

22. Tree Protection Signage

Prior to any works commencing on site a Tree Protection Zone sign must be attached to the Tree Protection Fencing stating “Tree Protection Zone No Access” (The lettering size on the sign shall comply with AS1319). Access to this area can only be authorised by the project arborist or site manager.

23. Mulching within Tree Protection Zone

Prior to any works commencing on site all areas within the Tree Protection Zone are to be mulched with composted leaf mulch to a depth of 100mm.

24. Trenching within Tree Protection Zone

Any trenching for installation of drainage, sewerage, irrigation or any other services shall not occur within the Tree Protection Zone of trees identified for retention without prior notification to Council (72 hours notice) or under supervision of a project arborist.

If supervision by a project arborist is selected, certification of supervision must be provided to the Certifying Authority within 14 days of completion of trenching works.

DURING CONSTRUCTION

25. Compliance with Critical Stage Inspections and Other Inspections Nominated by the Principal Certifying Authority

Section 109E(d) of the Act requires certain specific inspections (prescribed by Clause 162A of the Regulations) and known as “Critical Stage Inspections” to be carried out for building work. Prior to permitting commencement of the work, your Principal Certifying Authority is required to give notice of these inspections pursuant to Clause 103A of the Regulations.

N.B. An Occupation Certificate cannot be issued and the building may not be able to be used or occupied where any mandatory critical stage inspections or other inspections required by the Principal Certifying Authority are not carried out.

Where Council is nominated as Principal Certifying Authority, notification of all inspections required is provided with the Construction Certificate approval.

NOTE: You are advised that inspections may only be carried out by the PCA unless by prior agreement of the PCA and subject to that person being an accredited certifier.

26. Aboriginal Archaeological Sites or Relics

If, during activities involving earthworks and soil disturbance, any evidence of an Aboriginal archaeological site or relic is found, all works on the site are to cease and the Office of Environment and Heritage must be notified immediately.

27. European Sites or Relics

If, during the earthworks, any evidence of a European archaeological site or relic is found, all works on the site are to cease and the Office of Environment and Heritage be contacted immediately. All relics are to be retained in situ unless otherwise directed by the Office of Environment and Heritage.

(15)

28. Project Arborist

The Project Arborist must be on site to supervise any works in the vicinity of or within the Tree Protection Zone (TPZ) of any trees required to be retained on the site or any adjacent sites.

Supervision of the works shall be certified by the Project Arborist and a copy of such certification shall be submitted to the Private Certifying Authority within 14 days of completion of the works.

29. Hours of Work

Work on the project to be limited to the following hours: - Monday to Saturday - 7.00am to 5.00pm;

No work to be carried out on Sunday or Public Holidays.

The builder/contractor shall be responsible to instruct and control sub-contractors regarding the hours of work. Council will exercise its powers under the Protection of the Environment Operations Act, in the event that the building operations cause noise to emanate from the property on Sunday or Public Holidays or otherwise than between the hours detailed above.

Being a planning matter, the Mayor called for a division to record the votes on this matter

VOTING FOR THE MOTION Clr Jefferies

Clr Dr M R Byrne Adjunct Professor Clr Tracey

Clr Thomas Clr Dr Lowe Clr Taylor Clr Keane Clr Dr Gangemi Clr Haselden

VOTING AGAINST THE MOTION None

7.23pm Councillor Preston arrived at the meeting during Call of the Agenda.

CALL OF THE AGENDA

A MOTION WAS MOVED BY COUNCILLOR DR BYRNE ADJUNCT PROFESSOR AND SECONDED BY COUNCILLOR HASELDEN THAT Items 4 an 5 be moved by exception and the recommendations contained in the reports be adopted.

345 RESOLUTION

Items 4 and 5 be moved by exception and the recommendations contained in the reports be adopted.

(16)

ITEM-4 LOCAL TRAFFIC COMMITTEE MEETING MINUTES - 22 JUNE 2015

346 RESOLUTION

Council adopt the recommendations of the Local Traffic Committee for 22 June 2015 as detailed in the report.

ITEM-5 TENDER REPORT T15-28 IRRIGATION AND

DRAINAGE TO PLAYING FIELDS 2015-2017 347 RESOLUTION

1(a) Council accept tenders from the following contractors and approves expenditure (excluding GST) up to the Tender amount plus contract contingency as listed below.

1(b) Council approve additional funds from the Capital Works Reserve of $383,519.

Project Tender Amount plus Contingency

Contractor

Castlewood Reserve

Playing Field $ 516,000 R&N Paddison Pty Ltd trading as Turf Drain Australia

Murray Farm Reserve Playing Field

$206,000 Turspec Pty Ltd Castle Glen Reserve

Playing Field $246,000 R&N Paddison Pty Ltd trading as Turf Drain Australia

2. Council accept tenders from DJB Tank & Drainage Contractors and R&N Paddison Pty Ltd trading as Turf Drain Australia as a panel of contractors to carry out other tank supply & installation and irrigation & drainage works during 2015-2017.

QUESTIONS WITHOUT NOTICE 348 THANK YOU

Councillor Dr Byrne Adjunct Professor thanked the Mayor, her fellow Councillors and staff for the lovely flowers sent to her and her husband Matt on the arrival of their twin daughters and commented that she appreciates the thoughtfulness and kindness.

349 THANK YOU – COUNCIL OFFICERS

Councillor Haselden on behalf of residents thanked Council Officers for their prompt and efficient response in solving an issue of concern to residents in Lockinvar Parade, Carlingford.

350 2015 COOTAMUNDRA BUSINESS AWARDS DINNER

Councillor Haselden advised that he had received a letter from Cootamundra Development Corporation Ltd thanking Council for their sponsorship and attendance at the Awards Dinner.

(17)

351 STREET LIGHTS OUT BETWEEN GILBERT ROAD AND GLENHAVEN ROAD

Councillor Preston asked if Council Officers could please investigate as to why the lights are out between Gilbert and Glenhaven Road as its pitch black.

The Minutes of the above Meeting were confirmed at the Meeting of the Council held 28 July 2015

MAYOR GENERAL MANAGER