WINRIP DOC IR Inception Report 20130131 00338

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KEMENTERIAN PEKERJAAN UMUT

DIREKTORAT JENDERAL BINA MARGA

DIREKTORAT BINA PROGRAT

Project Management Unit (PMU)

PULAU SUTATERA

wEsrERN

|NDONES|A

NATTONAL

ROADS

TMPROVEMENT

PROJECT

WINRIP)

UNDER IBRD LOAN NO.8O43.ID

TECHNICAL ASSISTANCE FOR SUPPORT OF THE PROJECT MANAGEMENT UNIT

coRE TEAM CONSULTANTS (CTC)

lnception

Report

January 2413

PT. PERENTJANA DJAJA

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Table

of

Contents

EXECUTTVE

SUMMARY

... 1

1 GENERAL

... 9

1.1

lntroduction...

...9

1

.2

The

Project...

...9

1.3

Objectives

...9

1.4

Project

Components...

...9

1.4.1

Project Component 1 : Betterment and Capacity Expansion of National

Roads...

... 10

1.4.2

Project Component 2 : lmplementation

Support

... 16

1.4.3

Project Component 3 : Road Sector Institutional Development ... 18

1.4.4

Project Component 4 : Contingency for Disaster Risk Response.... 18

1.5

Status of Project

Components...

... 18

1.6

Scope of Physical

Works....

...20

1.7

Project Organisation and Administration

...

...21

2

Consultant's Approach,

Methodology and

Work

P|an...27

2.1

Inception

Phase...

...27

2.1.1

Mobilization of Key

Personnel

...27

2.1

.2

Preparation and Submission of the lnception Repor1...29

2.2

Project Management and lmplementation Support to PMU and DGH 29

2.2.1

Suppofi to PMU in Project

Management...

...29

2.2.2

Management Information System

(MlS)

...30

2.2.3

Project

Website...

...32

2.2.4

Assessing CTC and DSC

Performance

...34

2.3

Preparation of Works Programs

...

...35

2.4

Financial Monitoring and

Repofting...

...41

2.4.1

Financial Management

Support...

...41

2.4.2

Internal Financial Report

(lFR)

...42

2.5

Performance Monitoring and Progress Project Reporting...43

2.5.1

Performance Indicator Monitoring and

Reporting

...43

2.5.2

Project Progress Monitoring and

Repofting...

...45

2.6

Support for the lmplementation of the

ACAP...

...46

Western lndonesia National Roads lmprovement Project (WlNRlP),

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2.7

ESAMP and LARAP lmplementation Monitoring and Reporting...48

2.8

Training To Support Project

lmplementation

,....,...52

2.9

Work Plan and

Repofting

...55

2.9.1

Notice To

Proceed...

...55

2.9.2

Office

Establishment...

...55

2.9.3

Staff

Mobilization

...55

2.9.4

Works

Schedule.

...56

2.9.5

Reports To Be

Delivered.

...56

2.9.6

Quality Technical Review, Quality Assurance and Performance Review of the

DSC...

...57

2.9.7

Monitor the Procurement Process and the Project Procurement Team

(PPT)

...58

3

CTC Team

Composition,

Organization and

Tasks

... 60

3.1

CTC Team

Composition...

...60

3.2

Team

Organization...

...61

3.3

Tasks Assignment and Staffing

Schedule

...62

4

Conclusion and

Recommendation

..,.87

Westem lndonesia National Roads lmprovement Project (WlNRlP),

lndonesia, IBRD Loan No.8043-lD

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INCEPTION REPORT Januarv 2013

Figures

Figure 1.1 Location Map of Sub Projects in Nofth Sumatra Province...11

Figure 1.2 Location Map of Sub Projects in West Sumatra Province ...11

Figure 1.3 Location Map of Sub Projects Bengkulu

Province

...13

Figure 1.4 Location Map of Sub Projects in Lampung

Province

...14

Figure 1.5

:

Project Organization Structure for WINRIP

...

...22

Figure 2.1 - MIS Time

Schedule...

...32

Figure 2.2 - Sitemap of The WINRIP

Website

...34

Figure 2.3 Process of Check and Review on Completed

DED

...37

Figure

2.4

Proposed of KPI Definition and KPI Calculation Spreadsheet...45

Figure

3.1

Organization Structure of

CTC

...61

Figure

3.2

Task Assignment

Chart

...63

Figure

3.3

Staffing Schedule

...,.

...85

Western lndonesia National Roads lmprovement Project (WINRIP),

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Tables

Table

1.1

Proposed Physical Works by DGH

Program

...10

Table 1.2 : IBRD Assisted WINRIP Civil Work

WP-1

...15

Table 1 .3.: IBRD Assisted WINRIP Civil Work WP-z and

WP-3

... 16

Table 1.4 : Proposed Project Cost by Component (US$

Million)

...21

Table 1.5 : Summary of Roles and Responsibilities WINRIP lmplementation ...23

Table 2,1 Table Revision of Scope of Work for Design WP 2

-

WP 3...35

Table

2.2

Typical Contents of

IFR

...43

Table

2.3

Annual Targets for Key Performance

Indicators...

...44

Table

2.4

Monitoring (Audit) of

DSC....

...51

Table

2.5

Responsibilities and Deliverables for EnvironmentalTraining...51

Tabfe

2.6:

Responsibilities and Deliverables tor

2.8

...53

Table 3.1 Proposing and Replacement Professional Staff

...

...61

Table

3.2

Consolidated Team Composition and Task Assignment ...69

Table 4.1 Proposed Professional Staff Assignment of

CTC

...87

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INGEPTION

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ABBREVIATIONS AND ACRONYMS

ACAP

AIP

AMDAL

ANDAS AWPs

Balai

BAPPENAS

Bappedalda

BBPJN

BLH BPK

CAD CHS

crc

CHU DIA DOP

DGH

DMS DTA

DGH

DMS

DSC

EA EINRIP

EIRTP-1

Anti-Corruption Action Plan

Australian lndonesia Partnership

Environmental Management

(Analisis

Mengenai

dampak Lingkungan)

Analisis Dampak Sosial

AnnualWork Programs

Regional Office for National Roads lmplementation

Badan Perencanaan Pembangunan Nasional

(National Development Planning Agency of GOI)

Regional Environmental lmpact Agencies

Balai Besar Pelaksanaan Jalan Nasional (Regional Office for National Roads lmplementation)

Badan Lingkungan Hidup

Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

Computer Aided Design

Complaint Handling System

Core Team Consultant

Complaint Handling Unit

Directorate of lmplementing Affairs

Directorate of Planning

Directorate General of Highways

Document Management System Directorate of Technical Affairs

Directorate General of Highway

Document Management System

Design and Supervision Consultants

Executing Agency

Eastern lndonesian National Roads lmprovement Project

Eastern Indonesia Regional Transport Project First Project)

Western Indonesia National Roads lmprovement Project (WINRIP),

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ESAMP

ESS

FMIS FIDIC FMIS

GIS GOI

IA IBRD

IFR

IRMS Kabupaten KPls

LAN

LARAP

Environmental and Social Assessment Plan

Environmental and Social Safeguards

Financial Management Information System

Federation Internationale des Ingenieur Conseils

Financial Management Information System

Geographic lnformation System

Government of Indonesia

lmplementation Agency

International Bank for Reconstruction and Development

Internal Financial Report

Integrated Road Management System Regency

Key Performance Indicators Local Area Network

Land Acquisition and Resettlement (Rencana

Tindak Pengadaan Tanah dan Pemukiman Kembali)

Management Information System Ministry of Finance

Ministry of Public Work Monthly Progress Reports

Perencanaan Pengawasan Jalan dan Jembatan Nasional

Portable Document Format

Project Management Unit

Project Affected Peoples

Project Management Manual

Project Management Unit (WlNRlP)

Bina Marga Project Managers and Procurement

Committes

Project Preparation Consultants

Pemantau Pihak ke 3 Sub Project Manager

MIS

MOF MPW MPRs

P2JN

PDF

PMU

PAPs

PMM PMU

POKJA

PPC PP3

PPK

Western lndonesia National Roads lmprovement Project (WlNRlp),

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EXECUTIVE SUMMARY

INTRODUCTION

The

Western

Indonesia National

Roads

lmprovement

Project (WlNRlP)

is

supported by a loan from the World Bank (IBRD Loan 8043-lD) and implemented by the Directorate General of Highways within the Ministry of Public Works. The

loan details are as follows:

Item Loan Agreement Details

Loan No. IBRD 8043-lD

Date of Loan Signing 14 December 2011

Date of Effective Commencement 12 March 2012

Expiry Date 31 December 2017

Loan Value

us$

25o,ooo,ooo

The WINRIP project implementation includes several key consulting assignments

.

Core Team Consultants (CTC)

.

Design and Superuision Consultants (DSC)

.

Capacity Building Consultants

The project includes

Project Component

1:

Betterment

and

Capacity Expansion

of

National Roads

.

Project Componenl 2'. lmplementation Support

o

Project Component 3: Road Sector Institutional Development

.

Project Component 4: Contingency for Disaster Risk Response

OBJECTIVES (Section 1.3)

As

stated

in the

Loan Agreement

"to

increase

the

effective

use

of

selected sections of National roads along the Western Sumatra Corridor by reducing road user costs."

lndonesia. IBRD Loan No. 8043-lD

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STATUS OF PROJECT COMPONENTS (Section 1.5)

Betterment and Capacity Expansion consist of lmplementation of 21 Civil Works Packages along the Western Sumatra Corridor Sumatra. The first four Packages

are being prepared for tender.

lmpfementation Support: The CTC Contract was signed 05 November

2012,lhe

DSC contract award is pending the finalization of bid evaluation.

Road Sector

Institutional Development consists

of

technical assistance for capacity building for the new environmenVrisk mitigation and road safety unit to

enhance its capacity for disaster risk assessment and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road

designs

for

road segments passing through critical environmental assets and

vulnerable areas. The procurement for consultants under this component has not

yet been stafted.

Contingency

for

Disaster

Risk

Response

component intends

to

provide

preparedness

for

rapid response

to

disaster, emergency and/or catastrophic events as needed. Procedures for activating this component (i.e. disaster triggers

as

well

as

positive

list

of

goods

and

services

that can be

covered

by

this component)

will be

developed

as

part

of

update

on

the

Project Management

Manual.

SCOPE OF PHYSICAL WORKS (Section 1.6)

The

project

will

cover work programs

of

betterment

of

53.1 km and capacity expansion of approximately 662.5 km, total 715.6 km. 194 meters of bridges will be replaced.

PROJECT ORGANISATION AND ADMINISTRATION (Section 1.7)

The

institutional arrangement

for

implementation and management

of

WINRIP

has an overall Project Organization as shown:

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steering committee

cenlral government working group

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INCEPTION PHASE (Section 2.1)

The main issue during the inception phase was the delay in the establishment of

the DSC consultants. Thus the DGH instructed the CTC

to

be acting DSC. The

Assistant

Team

Leader together

with

the

Senior Highway Engineer

and

the Highway Engineer were then charged

with

reviewing

the

detailed engineering

designs until the mobilization of the DSC.

PROJECT MANAGEMENT AND IMPLEMENTATION SUPPORT TO PMU AND

DGH (Section 2.2)

Under Support

to

PMU in Project Management the following two activities were

added to the CTC:

.

To review completed Detailed Engineering Design prepared by

the

P2JN for 7 contract packages under WP-2 and WP-3 (Package Nos. 5, 6, 11, 13,

15,17 and 19).

o

To carry out design revision for Air Gadang Bridge (Package No.

2

under

AWP-1)

PREPARATION OF WORKS PROGRAMS (Section 2.3)

The CTC and the DSC (when established) will asceftain the AMDAL, UKL, UPL

and SPPL provisions contained in

the

ESAMP relating

to

each proposed

sub-project, and ensure that these areas included in bidding documents. A summary of key requirements will be identified and passed to the DSC for monitoring and reporting during the implementation of their sub-projects.

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_Asthe recruitment of the DSC is still ongoing, CTC shall carry out full review of

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completed Detailed Engineering Design (DED) prepared by the P2JNs. There are

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seven (7) packages of completed DED by the P2JNs:

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'

Package No.

05

:

Simpang Rampa

-

Poriaha

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Package No.

06

:

Pasar Pedati

-

Kerkap

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Package No.

19

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Full design review carried out by CTC includes:

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(iii)

_(iv)identifY the issue,

quality technical review on geometry, drainage, structures, pavement

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(v)

structure, and design criteria,

road safety audit for geometry, intersection, traffic signs, road facility,

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_(vi)pavement and miscellaneous,

figure out recommendation, and

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(vii) review of construction cost estimate.

CTC will give presentation to PMU for the findings and recommendations on the

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DED. The DEDs revision (if required) will then carry out by the P2JN or DSC.

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FTNANcIAL

MoNtroRtNc

AND REpoRTtNG (section 2.4

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lt

is

noted

that

the

World Bank,

in

consultation

with

DGH,

has

developed a

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Financial Management Action Plan

to

mitigate

the

risks identified during the

Financial Management Assessment. Although this is not mentioned in the TOR,

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the

CTC

will

monitor

the

implementation

of this

Action Plan

and

report

in

its

t

management repofts.

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lt

will

be

the

role

of

the CTC

to

first assess

the

level

of

understanding of the

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financial management, monitoring and reporting procedures by the finance staff

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at the provincial and central level and subsequently devise an appropriate training

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programme and assist the PMU in training delivery

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PERFORMANCE MONITORING

AND

PROJECT PROGRESS REPORTING

(Section 2.5)

GOI and the World Bank have agreed on

a

set of Key Pedormance Indicators

(KPls) to measure the project's performance in achieving its stated development

objectives.

These KPls

are

provided

in

the

World

Bank's Project Appraisal

Document (PAD), together with baseline data and targets.

The annual targets for KPls that are indicated in the Project Appraisal Document

are based on the initial Project lmplementation Schedule. The CTC will therefore first concentrate on the establishment of precise definitions, calculation methods

and data collection procedures to monitor the KPls.

CTC have reviewed

the

Monthly Progress Repofts (MPRs)

that are

currently

produced for the SRIP. We presume that they generally satisfy the needs of the PMU and other stakeholders, and that a similar content and format is expected

for WlNRlP. Notwithstanding, we will investigate ways to improve them. CTC will

include

an

Executive Summary

in

each

MPR

for

WINRIP

in

order

to

draw

management's attention on key issues and propose ways to overcome them.

SUPPORT FOR THE IMPLEMENTATION OF THE ACAP (Section 2.6)

The CTC

assignment concerns

the

monitoring

of

all

aspects

of

the

Anti-Corruption Action Plan (ACAP) implementation and where required act pro-active

in resolving issues when such a matter arises.

The

CTC

will

assist PMU

be

responsible

for

ensuring

the

ACAP

is

properly

implemented and

for

revising

the

Project Management Manual

on an

annual basis to incorporate necessary improvements to processes and procedure.

The Anti-Corruption Action Plan (ACAP) has 4 (four) components:

1.

Involvement

of

Community Representative Obseruers (CROs) to

monitor the procurement process

2.

Disclosure of Information to the Public

3.

Handling and manage the Public Complaints

4.

Involvement of Third Party Monitoring (TPM) to monitor the project during construction period.

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ESAMP

AND LARAP

IMPLEMENTATION MONITORING

AND

REPORTING

(Section 2.7)

An

Environmental and Social Assessment Management Plan (ESAMP), which

was

prepared

during

Project preparation, defines

the

safeguard

and

social

assessment

and

management procedures

to

be

used

during

project implementation. The ESAMP outlines

the

main guidelines, procedures and the

framework (LARF) for

a

range of environmental and social impact, activities and

aspects including

stakeholder consultation,

land

and

building

acquisition,

resettlement, etc. The guidelines are based on a combination of Government of

Indonesia procedures

and

regulations and World Bank Operational Directives

(OD) and Policies.

Local monitoring teams

will

carry out

the

monitoring

of the

implementation of

LARAP on

a

monthly basis. The monitoring teams comprise

of

representatives from Local Government, Project Affected Peoples (PAPs), and non-governmental organization (NGOs) or a university.

Project-wide monitoring

and

reporting

will be

supervised

by

PMU

and

its consultant CTC.

The

monthly DSC monitoring reports

will be

summarized by PMU and its CTC consultant and sent to the WB for review and comment.

TRAINING TO SUPPORT PROJECT IMPLEMENTATION (Section 2.8)

The third

component

of

WlNRlP, "Road

Sector

Institutional Development Component" includes training of the Project staff in the application of the Project Management Manual, including procurement procedures, financial management procedures, repofiing procedures and

in the

application

of

the ACAP and the ESAMP. We understand that

the

preparation and management

of

this training program

is the

sole

responsibility

of the

CTC,

as no

such training

is

to

be provided by DSC, based on a review of their TOR.

CTC proposes that a Training Working Group be established within the CTC team

to undeftake the necessary training activities. lt shall be managed by the Training Specialist

and

chaired

by the

Team Leader

and

will

include

the

experts as

resource persons,

in

each area

where formal training

is to

be

delivered.

Therefore, since there is no Training Specialist under the current CTC contract, a qualified candidate for the said position

will

be proposed

to

be included

in

the

CTC team.

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WORK PLAN AND REPORTING (Section 2.9(

The notice to proceed for the CTC contract was issued 06 November 2012. Ottice accommodation was established. and the first staff mobilized.

on

19 November

2012.

As detailed in the main report some changes to the staffing and rescheduling of

assignments have become necessary. The proposed changes

to

the

schedule are shown below:

The work schedule is shown in appendix E.

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CTC TEAM COMPOSITION (Section 3.1)

Proposed new positions and replacement of professional staff:

CONCLUSION AND RECOMMENDATION (Section 4)

In general the Consultant finds that the TOR is detailed and complete; and the requirements indicated

are both

realistic

and

reasonable.

For

most

of

the activities the TOR has required that SRIP documents be assessed to see if the procedures and guidelines adopted for that project (which more or less requires

the same seruices) are suitable to serve as a basis for developing corresponding

WINRIP documents.

Based on assessments carried out to date, the CTC Consultant confirms that the

SRIP

procedures

and

guidelines

are

appropriate

to

guide

development of

corresponding documents for WlNRlP. However, numerous changes will need to

be made to reflect WINRIP conditions

No major changes are proposed for the Terms

of

Reference except proposed

additional staff to assist in expediting completion of some activities caused by late

mobilization of the DSC team.

The CTC Contract of 40 months duration will be completed at the end of February

2016. The Consultant predicts that the last subprojects will be completed by the end of first quarter of 2017. Hence, it should be considered to extend the seruices

untif June 2017 considering that the PMU is responsible

to

manage the project until completion.

Westem lndonesia National Roads lmprovement Project (WINRIP),

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1

GENERAL

1.1

Introduction

This

document

has

been prepared

by

the

Core Team Consultants (CTC) of

Western lndonesia National Roads lmprovement Project (WlNRlP) for IBRD Loan

No. 8032-lD in accordance with the Terms of Reference under Contract No

06-2OICTCTAILN/8043/1112 dated 5 November 2012.

This lnception Report is the first step towards identifying the framework in which

the Consultant will assist the Project Management Unit (PMU) of the Directorate

General of Highways, Ministry of Public Works and it addresses all aspects of the

consultancy seruices.

1.2

The

Project

The

Government

of

Indonesia wishes

to

continue

the

strengthening

of

the National Road system in Indonesia while the Eastern Indonesia National Roads

lmprovement Project (ElNRlP which is assisted by AusAlD through the Australian Indonesia Paftnership or AIP), is providing support program of National road and

bridge improvement works in Eastern Indonesia. The Western Indonesia National

Road lmprovement Project (WlNRlP) will provide similar support for National road

and bridge in the Sumatra region of Indonesia. The focus of WINRIP will be roads

administered directly

by

the

National Government, including

those

currently classified

as

Provincial, Kabupaten (District)

or

non-status roads which

are

in

process

of

being reclassified

as

National roads.

ln

addition, provision

will

be

made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement the road betterment works.

1.3

Objectives

The

main objective

of the

program

will be

to

increase

the

effective

use

of

selected sections

of

National roads along the Western Sumatra Corridor by

reducing

road user

costs,

through

improving

the

National

road

network

especially

in

4

(four) Provinces

of

Sumatra (North Sumatra,

West

Sumatra,

Bengkulu and Lampung) and, where desirable, raise the road standard to that set

by the

Directorate General

of

Highways.

This will

contribute significantly to

ensuring

that

the

National

road

network

in the

region provides acceptable standards

of

service and accessibility, and

is

capable

of

supporting local and regional economic development.

1.4

Project Components

A detailed process of identification, prioritization and selection of sub-projects for

inctusion in the project has been undertaken in formulating the project content for

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WlNRlP. In summary, this involved a hierarchical search process, with

a

number

of discrete steps:

o

A network screening study of national road betterment needs for the whole of the WINRIP Region, which was conducted mainly using the Integrated

lndonesian Road Management System (IRMS) database;

.

ldentification of major road corridors;

o

Review of DGH and regional priorities for road improvement;

.

Selection, prioritization

and

programming

of

projects, pafticularly taking

into

account economic viability, possible needs

for

land acquisition, or further environmental and social impact assessment;

.

Post-design review of economic viability.

The IBRD Loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on

the Western corridor of Sumatra. The corridor is one of the three main corridors in

Sumatra

and

connects

the

city

of

Padang (with

a

population

of

around one

million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu).

It

also connects through connector roads on

the

West coast

to

Medan

in

the

noftheast and

to

Pekanbaru

in the

centre

of the

island.

The

project has four

components:

1.4.1 Project Component

1 :

Betterment and Capacity

Expansion of

National

Roads

According to the Loan Agreement, this component will cover three work programs

of

betterment

and

capacity expansion

of

approximately

717.6

km

including

replacement

of

180 meters of bridges. This civil works program will be executed

in three Work Programs (WP), as summarized in Table 1.1. The table shows the

IBRD assisted scope

and

costs

of

civil

works

at

estimated current (year of implementation) prices, excluding taxes.

Table

1.1

Proposed PhysicalWorks by DGH Program

Type of Works

wP1 wP2 wP3

Km US$ mill Km us$

mill Km US$ mill

Road Betterment 53.10 22,77

Capacity Expansion 142.20 74.56 314.60 127.67 207.60 74.58

Bridge works 0.10 1.63 0.08 2.06

TOTAL

(excluding tax @ current prices) 142.30 76.20 367.70 150.45 207.68 76.65 * _Contingency_costs_{not included -}** _including₁₉₄_meters_of_bridges

The batches of projects are termed Annual Work Programs (AWPs)

in

line with

terminology used

in

other Bina Marga projects. They

are not in fact

"annual"

programs as such but rather a series of multi'year programs, each commencing

Western Indonesia National Roads lmprovement Project (WlNRlP),

Indonesia, IBRD Loan No.8043-lD

[image:18.598.89.516.581.709.2]

(19)

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in

consecutive years. Hence,

it

will call as

just

Work

Programs (WPs).

lt

is

expected that implementation of the first Works Program (WP-1) will commence

in the third quarter of 2013 and be completed by third quarter or late 2015. The

second Work Program (WP-2) is expected

to

commence in early 2014 and be completed

by

late

2015

or

middle 2016.

The

third

Work

Program (WP-3) is [image:19.596.92.523.213.698.2]

expected to commence in early 2015 and be completed by mid 2017. The loan will be closed on December 2017.

Figure 1.1 Location Map of Sub Projects in North Sumatra Province

Jl ll$l ll3tr

Ittrlllu

There are two (2) subprojects in North Sumatra Province. Figure 1.2 Location Map of Sub Projects in West Sumatra Province

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Western lndonesia National Roads lmprovement Prolect (WINRIP), Indonesia, IBRD Loan No. 8043-lD

(20)

INCEPTION REPORT Januarv 2O13

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There are nine (9) subprojects in West Sumatra Province.

INDONESIA

WESTERN INDONESIA NATIONAL

ROADS IMPROVEMENT PROJECT

{wlNRtP}, SUMATERA BARAT

PRqlEgT ft|ASES

-

YEnl

-

YlAt2

-

YEARS 0 20 aO 6O xfuncbt

Westem lndonesia National Roads lmprovement Project (WINRIP),

Indonesia, IBRD Loan No. 8043-lD

(21)

There are seven (7) subprojects in BengkuluProvince.

I

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lr

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[image:21.598.99.524.94.644.2]

ll

Figure 1.3 Location Map of Sub Projects Bengkulu Province

INDONESIA

WESTERN INDONESIA NATIONAI.

ROADS IMPROVEMENT PROJECT

{wrNRlPl, BENGKULU

PTOJECI PMS€S:

-

YEARI

-

YEA82

-

YEAR3

I

(22)

I

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[image:22.595.92.521.88.706.2]

E

Figure 1.4 Location Map of Sub Projects in Lampung Province

There are three (3) subprojects in Lampung Province. = a t

f

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Western Indonesia National Roads lmprovement Prolect (WINRIP),

(23)

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Table 1.2 presents details of the First Works Program (WP-1). The four packages

in _{this group should have been free from any land acquisition issues, but in fact} two packages (Krui

-

Biha and Manggopoh

-

Padang Sawah) had land issues

which

were

solved

by

the

DGH

properly.

Thus, there

are

no

foreseeable

impediments to implementation.

It

should

be

noted

that

all

road sub-projects have been subject

to

economic appraisal

and have

estimated Economic Internal Rates

of

Return (EIRR) in

excess

of

15"/". _{These were selected for inclusion and are subject}_to_completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.

Final Engineering Designs, Engineer's Estimates and bidding documents have been completed for all projects proposed for WP 1.

Sub-projects

to

be included in WP-2 and WP-3 have also been determined as

listed in Table 1.3. Final Engineering Designs and Engineer's Estimates

for

all

WP 2 and WP 3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project

Western lndonesia National Roads lmprovement Project (WINRIP), Indonesia. IBRD Loan No. 8043-lD

Table 1.2 : IBRD Assisted WINRIP Civil Work WP-l

No Province link_!o. Link Name o o -g o o CL F It_o o E

Road Works Bridge Works Total Cost

E

o

ll- Fo E ED c o J o E |g o F o F o G| o o o No ,C ot E o J o o N o o o o o a, G o o 6| tr g |5 '5 E ul

Km Km Km Rp mill m Rp

mill Rp mill US$ mill

1 _-ampung lAe r (rui

liha K1 IU 221. 246.! 25.( 3ett'nt'.o7 m. 148,66t 148,66€ 16.52

A/est 3umatra )47.2 Padang Sawa Simpang Empat

K1 IU u.( 40.s 40.s Bett'nt_to7m. 189,81( 189,81C 21.09

2a West

Sumatra 34.1

Air

Gadang Bridge

K1 IU New

Bridge 1 10( 17.58( 17,580 1.9t

West Sumatra )47.1 Manggop oh Padang Sawah

K1 IU 102.2 134.2 32.C _to7m.Bett'nt 152,431 152,43a 16.94 Bengkulu 115.3 puh

3antal K1 IU 0.0 49.1 49.i

3ett'nt

[image:23.598.90.538.183.520.2]

(24)

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.lanuarv zotg

preparation which will require review and possible amendment by the Design and Superuision Consultant prior to procurement.

The costs presented in Table 1.1 are planning estimates only, and the overall

scope and contents of WP-z and WP-3 may need to be revised as when revised

[image:24.596.81.537.211.715.2]

costs and budgets are determined.

Table 1.3.: IBRD Assisted WINRIP Givil Work WP-2 and WP-3

1.4.2 Project

Gomponent 2 :

lmplementation Support

This comgo,nent provides consulting seruices to support project manage,ment and

implementation so as

to

ensure implementation efficiency and overall quality of

Western Indonesia National Roads Improvement Project (WlNRlP), Indonesia, IBRD Loan No.8043-lD

wP2

5. Sumut : Link No. 015.xx,

So. Ramoa _-Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0

Ps. Pedati _-Kerkao 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,

hdtapura - Tapan 19.5 96,921.0 7.0 Oct. 2013 21

8, Sumbar : Link No. 024.0,

Bts. Pariaman _-Manoooooh 46.8 183,286.8 7.0 Oct. 2013 24

o Lampung : Link No. 026.1,

Rantau Tiiino - Kota Aounq 42.0 149,831.5 7.0 Oct. 2013 21

10 Sumbar : Link No. 034.1,

Sp, Empat: Sp, A[ Balam 61.7 241,617.2 7.0 Oct, 2013 24

11 Bengkulu : Link No, 015.2

Bantal- Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24 24

12 Sumbar : Link No. 017.2

Kambanq _-lndrapura 55.2 171,948.0 6.0 Dec. 2013

13 Bengkulu : Link No. 006.1,

Simoano Rukis - Taniuno Kemunino 56.3 225,481.5 7.0 Dec.2013 21

wP3

14. Sumbar : Link No. 017.1

Painan _-Kambano 31.5 1 18,993.0 7.0 March. 2014 21

Sumut: Link No. 016.0

Sibolqa - Bts. TapSel 36.0 129,228.0 7.0

6.0

March 2014 21

16.

Bengkulu : Link No, 009.4,

Seblat _-lpuh, including Air Galang and Air Guntuno Bridoes

34.5

0.052 110,237.0 March 2014 21

21 18

17. Lampung : Link No. 06'1.1,

Sp. Gunung Kemala - Pugung Tampak

36.8 0j03

25.8

104,238.0

69,233.0

37,558.0

6.0 March 2014

18. Bengkulu : Link No. 015.3,

Mukomuko - Bts. Sumbar 6.0 Ir(ay 2014

19.

20.

Bengkulu : Link No. 009,1

Lais _-Bintuan 11.6

AA 7,0

May 2014 18

Sumbar : Link No. 002.0,

Lubuk Aluno _-Sicincin 14.6 54,557.0 I'Aay 2014 18

21. Sumbar: Link _{Lubuk Alung}_-No. _Kuraitaji027.0 16.8 65,788,0 7.0 May 2014 18

(25)

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the works. lt also includes funds for a small amount of training of DGH staff and

for

incremental operating costs for

the

project. This will provide support

to

the MPW for

the

implementation of the civil works, including: (a) provision

of

Core

Team Consultants (CTC), Design and Supervision Consultants (DSC) and road

safety audits;

(b)

Project management support

and

technical audits.

This

is directly related

to

the

implementation

of

the

civil works and covers consulting

services

for

design

and

supervision

of

the

civil works

in

Component 1;

management

suppott

and

technical

audits

to

help

improve

the

quality

of construction and support

to

governance improvements during procurement and

implementation; and a series of systematic road safety audits of road designs for all project roads in Component 1. This is to ensure compliance with road safety

standards

and

regulations,

identify

road

hazards

and

undefiake

remedial treatments for safety improvements.

Project

Management Core Team

Consultants

(GTC). The CTC

will

provide

support

to

the

PMU

and

DGH

in the

management

of the

Project, based in

Jakarta. Their

tasks

include financial

and

progress monitoring

and

reporting,

information management and dissemination, quality assurance and per{ormance

review

for the

Design

and

Supervision Consultants, implementation and

monitoring of the anti-corruption action plan, support for project monitoring and

evaluation,

and

support

for

implementation

of

a

training program

to

support project management and implementation.

The CTC Team will also include Procurement Specialist, who will provide support to the Bina Marga Project Managers and Procurement Committees (POKJA), to help ensure that procurement and award decisions are undertaken in such a way

as to avoid collusive and fraudulent practices. The team will be based in Jakarta, but will spend extended periods of time in delivering the services in the Provincial Satker offices.

Design

and

Supervision Consultants

(DSC).

A

Design

and

Supervision

Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and superuision of all civil works. They will have

the

role

of

'Engineer' under a

FIDIC-type contract. The tasks include

the

preparation and maintenance

of

a

quality assurance plan, validation and updating of designs, supervision of all civil

works, environmental and social monitoring and management, and suppoft for financial and progress monitoring and reporting. The DSC will also be responsible

for

quality assurance

of

materials and workmanship, certifying whether

or

not

contractors have achieved

the

required results, as well as documentation and

repofting based on the financial management plan. They will prepare

a

Quality

Assurance

system

covering

all

subprojects,

and

continuously

monitor

the

Westem lndonesia National Roads lmprovemeil PAed (WINBIP),

(26)

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effectiveness of their superuision procedures. The team will be contracted and

managed by DGH through the Bina Marga Regional _{Office @alai}ll,), and will be based in Padang, West Sumatra.

1.4.3 Project

Component

3

: Road

Sector Institutional

Development

This

component

will

provide technical assistance

and

support

to

strengthen

disaster risk mitigation in the road sector, including capacity building support for

the

new environmenVrisk mitigation

and

road safety

unit

of

DGH

to

conduct

disaster

risk

assessments

and

planning,

risk

mapping

of

land-slides, coastal

erosion, eafthquake and floods,

and

analysis

of

alternative designs

for

road segments that pass through critical environmental assets and vulnerable areas.

1.4.4 Project

Component 4

:

Contingency for

Disaster Risk Response

This special component will provide preparedness and rapid response to disaster,

emergency and/or catastrophic events

as

needed.

This

provisional zero dollar component will be added under this project to allow for rapid reallocation of loan

proceeds

from

other

components

under

streamlined procurement

and disbu rsement procedures.

1.5

Status

of

Project Components

The

Loan Effectiveness Date

for

the WINRIP

is

12 March 2012 and

the

key

project data is shown in the following detail.

The status of the project components is as follows:

Betterment and Capacity Expansion of National Roads

This

component consists

of

21

civil

works subprojects

in

three Work Programs (WPs).

WP-1

(four subprojects)

has

been

designed

by

the

lndonesia, IBRD Loan No.8043JD

Key Project Data WINRIP Loan No. 8043-lD

Project Cost U5$350 million

Original Loan Amount U5$250 million

Revised Loan Amount N/A

Board Approval Date 26 May 2011

Loan Signing Date 14 December 2011

Effectiveness Date 12 March 2012

Disbursement (as of 15 January 2013) US$ 0.80 million (032%) Original Closing Date 31 December 2017

Formally Revised Closing Date N/A

Number of Closing Date Extension

Environmental Category B-Paftial Assessment

(27)

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INCEPTION

REPORT

Januarv 2013

Project Preparation Consultants (PPC), and the bidding documents have

been

submitted

to

the

Bank

for

prior

review, commented

and

under finalization

in

DGH.

Meanwhile, the pre-qualification process is finalized

and concurred by the Bank. The bids will be invited as soon with Bank's no

objection.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by

the DSC and the construction supervision of all the works programs will be performed by

the

DSC. During

the

CTC mobilization,

the

DSC has not

been

established

yet.

In

parallel

with

the

instruction

to

speed

up

the

process, detailed engineering design (DED) of some subprojects of WP-2

and WP-3 were prepared and completed

by

respective P2JN. The CTC

has

been

instructed

by

DGH

to

review

the

DED

of

seven packages

completed by

the

P2JNs (package

5, 6,

11, 13, 15, 17

and

19). These conditions imply to the need of changing the CTC scope of works which

will be included in CTC contract amendment.

The Bank discussed with PMU and confirmed that WP-z and WP-3 bidding

subprojects will be organized flexibly depending on

the

readiness of the subprojects

to

facilitate

the

bidding process. This will

be

reflected in the updated Procurement Plan with periodic update.

Detailed status of the civil works procurement is shown in Annex 1.

lmplementation Support

The

procurement

of

the

Core Team

Consultants

(CTC)

has

been

completed

by

the

Procurement Committee

(Pokja)

in

Directorate of

Planning

of

DGH.

The

CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2O12 by both DGH and a Join Venture of PT.

Perentjana Diaia, Yongma Engineering Co.Ltd.,

and

PT. Epadascon Permata Engineering Consultant.

The

DSC selection

is

under

the

finalization

of

bid

evaluation

by

the

Procurement Committee

(Pokja)

in

Balai Besar

Pelaksanaan Jalan

Nasional ll (BBPJN-Il) of DGH.

Disbursement of the loan has been proceeding under CTC contract for the

advanced payment.

Road Sector lnstitutional Development

This component consists of technical assistance

for

capacity building for

the

new environmenUrisk mitigation and road safety unit

to

enhance its capacity for disaster risk assessment and planning, risk mapping of

land-slides, coastal erosion, earthquake and floods, analysis of alternative road

Western lndonesia National Roads Improvement Project (WINRIP),

lndonesia, IBRD Loan No.80431D

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designs

for

road segments passing through critical environmental assets and vulnerable areas.

The

DGH had carried

out

in

2011

with Gol own

budget

an

initial risk

analysis/mapping for national road in Southern Java corridor as a first step

for

developing

a

disaster risk management program, priority strategies,

and subsequently prepared design standards and manuals for disaster risk

reduction and response. A draft Terms of Reference has been prepared by

the

Sub-Directorate

of

Environment

and

Road Safety

outlining the

proposed scope activities for this component.

During

preparation

of

this

Inception Report,

the

procurement for consultants under this component has not yet been started. Preparation for

the procurement would be coordinated soon by the PMU WlNRIP, the CTC

and the DGH.

.

Contingency

for

Disaster Risk Response

This component intends

to

provide preparedness

for

rapid response to

disaster, emergency

and

/

or

catastrophic

events

as

needed.

This provisional zero-amount component

was

prepared under

the

project to allow for rapid reallocation of loan proceeds from other components under

streamlined procurement and disbursement procedures.

Procedures for activating this component (i.e. disaster triggers as well as

positive list of goods and seruices that can be covered by this component)

will be developed as pafi of update on the Project Management Manual.

1.6

Scope

of

Physical Works

As

discussed above,

the

project

will

cover work programs

of

betterment and

capacity expansion

of

approximately 715.6

km

including replacement

of

194

meters of bridges as described in the Loan Agreement.

There are two major treatments of the national road links:

.

Road betterment

:

53.1 km (including bridge works)

.

Road Capacity

Expansion

:

659.5 km (including bridge works)

with the total estimated length

of

712.6 km. This total length might

be

revised when the updated detailed design of WP-2 and WP-3 are completed by the DSC. The actual civil works program will be executed in three Work Programs (WP) in

the estimated total cost of US$308.74 Million (excluding taxes). The summary of project cost by category of expenditure is given in Table 1.4 below.

Western lndonesia National Roads lmprovement Projecl (WlNRlP),

(29)

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1.7

Project Organisation

and

Administration

The institutional arrangements

for

implementation and management of WINRIP

will be adapted and improved from that for EIRTP-1, and on going program SRIP, which was designed

for

National and Provincial programs. The overall Project [image:29.597.83.532.72.617.2]

Organisation is shown in Figure 1.5, and particularaspects are reviewed in this section.

Table 1.4 : Proposed Project Cost by Component (US$ Million)

No Componenet Estimated

Project Cost

Estimated GOlShare

Estimated

IBRD Share

1 Betterment and Gapacity

Expansion of National Roads2

314.9 94.5 220.4

(a) WP-| CivilWorks Program 81.64 24.49 57.15

(b) WP-2 CivilWorks Program 150.46 45.14 105.32

(c) WP-S CivilWorks Program 76.64 22.99 53.65

(d) Contingency 6.17 1.85 4.32

2 lmplementation Support 16.00 0 16.00

(a) Core Team Consultant 5 o c

(b) Design and Superuision

Consultant

10 0 10

(c) lncremental Operating Costs

including technical audits

1 0 I

3 Road Sector Institutional

Development

1.00 0 1.00

Capacity Building for DGH Environment/Risk Mitigation and

Road Safety Unit

1.00 0 1.00

4 Contingency for Disaster Risk Response3

0 0 0

5 Unallocated a 18.1 5.5 12.6

TOTAL 350.0 100.0 250.0

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lndonesia, IBRD Loan No. 8043-lD

(30)

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INCEPTION

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Januarv zotg

An

inter-agency

Steering

Committee

chaired

by

BAPPENAS'

Deputy

for lnfrastructure and including representatives from the Ministry

of

Finance (MoF),

and Ministry of Public Works (MPW) is responsible for facilitation of coordination

among

the

Ministries

for the

purposes

of

Project implementation. DGH within

MPW is the Executing Agency (EA) for the Project. The Steering Committee will

have

a

Secretariat chaired

by

the

Director

of

Transportation, Bappenas with

members appointed from the implementing agency within the Directorate General

of Highways as well as the Bureau of Planning and International Cooperation of

the Secretariat General, Ministry of Public Works.

The

Central Government working group consists

of

DGH

as

the

Executing

Agency

and

the

Bureau

of

Planning

and

International Cooperation

of

the

Secretariat

General,

representing

the

Ministry

of

Public Works. DGH

is

represented by the Directorate of Planning, Directorate of Technical Affairs, and

the

Directorate

of

lmplementation

Affairs

Region

I

and

the

Balai

Besar

Pelaksanaan Jalan Nasional (lmplementation Regional Office).

The project organization

for

implementation

of

civil works

in

Non-Metropolitan [image:30.600.65.546.407.760.2]

areas is shown in Figure 1.5.

Figure 1.5

:

Project Organization Structure for WINRIP

steering committee

I

central government

working group

Coordination

(----t

Command

---4

Contractual

+---t

Western lndonesia National Roads lmprovement Proiect (WlNRlP),

lndonesia, IBRD Loan No.80431D

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The

proposed [image:31.596.82.526.138.766.2]

implementation

Table 1.5 :

roles

and

responsibilities

of

government

agencies

and

support services for WINRIP implementation are summarised in

able 1.5 : Summarv of Roles and Responsibilities WINRIP

Agency/Position Role Responsibilities

Minister of Public Oversee Executing Agency Approve contracts over lDR.l00 Billion

Oversee budgets and evaluate progress of

Loan Absorption (through Biro PKLN)

Director General of

Highways (DGH)

Executing Agency Approve contracts up to lDR.l00 Billion

Approve contract variations involving price increases less than 15"/o

lssue Project Management Manual

DGH Directorate of

Planning (Dit

Bipran)

Planning, Programming of subprojects, packaging

Manage PMU

Manage Procurement, lmplementation of CTC

Budget for all Project activities establish, direct and supervise the project

management unit (PMU)

Manage CTC contract through Bipran's Work Unit (Satker)

Head of PMU DGH Directorate of

lechnical Affairs (Dit

Bintek)

Establish technical standards Approve design for

Non-Metropolitan roads/Bridges

Manage lechnical review

Manage environmental aspects for all road /

bridge works

Approve design standards, standards bidding documents and specifications for

all road/ bridge works

Approve design for roads,/bridges

Supervise road safety component

DGH Directorate of

lmplementation Affairs Region I

(DitBinlak Wilayah l)

Managing, controlling,

monitoring and evaluation the implementation for consultant

and TA DSC

Manage and controlling the implementation

of Works and TA through the Balai

Approve technical justification (for cost increase less than 15%)

Deputy Head of PMU

Regional

lmplementation Agencies (Balai Pelaksanaan Jalan

Nasional/ BBPJN)

Manage Procurement, lmplementation of DSC

Oversee lmplementation of

road and bridges works in Non-Metropolitan Area

Manage DSC contract (BBPJN-ll)

Manage DSC services (BBPJN- l, ll and lll)

Assist Director General in Civil works

contract matters

Ensure that agreed standards and

procedures are applied, conduct quality

assurance of works and environmental and

social safeguards

lndonesia, IBRD Loan No. 8043-lD

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INCEPTION REPORT

Within

the

Directorate

General

of

Highways,

the

Directorate

of

Planning

(Direktorat Bina Program ₌Dit Bipram) is responsible for planning, programming and budgeting of works on National roads including land acquisition costs.

Table 1.5 (continued)

Agency/Position Role Responsibilities Specific Work Units

(SNVT) for

Construction

(Satker Pembangunan

Provinsi or Satker

Pembangunan

Metropolitan)

Manage procurement and

implementation of works

Administer civil works

contract as the employer (implementing unil for civil

works)

Responsible to ensure quality of technical

and finaneial implementation by acting as the employer under civil works contract with

responsibility including : manage bidding process _;evaluate bids; award and sign contract; arrange permits; inform contractor

of financing; appoint the Engineer; approve Variation Orders that increase cost or

extend time; arrange payments; take over the site; be entitled to terminate Gontract

Design &

Supervision Unit

(Satker P2JN) and related SNW

Liaison for technical audit Liaise between Dit Bintek, BBPJNS, CTC

and specific works unit for technical audit Provide testing facilities for technical review under EBPJA|s

Project Management Unit (PMU)

Secretariat (channel of

communications) between IBRD dan GOl, and between all

GOlunits implementing Project component Ensure Effective

implementation of the ACAP

Monitor project status and all related

commitments with support from CTC

Provide Financial Monitoring Reports with support from CTC

Keep Project Management Manual update and keep lmplementing units aware of their

responsibilities.

Manage CTC services

Manage Effective implementation of provisions specified in ACAP

Provincial/Districl Agencies

Liaison with Governor/Bupati Synchronise planning of all National roads works in the province/district

Assist Director General / Director / Balai as

required

Coordinate with other concerned agencies, local governments and communities to support preparation and implementation of works

Supporting/conducting land acquisition

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The Directorate of Planning (DoP) of DGH as the lead lmplementing Agency (lA)

for

the

Project has formed

a

Project Management Unit (PMU-WINRIP).

PMU-WINRIP will be chaired by

the

Director

of

Planning in DGH. The PMU-WlNRlP

will

be

responsible

for

coordination

of all

WINRIP activities,

and

the

Director General of Highways is ultimately responsible for oversight of all procurement Standards for technical design, bid documents, specifications and quality control

for all works will be authorized by

the

respective BBPJN. Interurban and urban

works

adopt

Bintek standards

for

design,

bid

documents, specifications and

quality control.

Standards and procedures for environmental management and monitoring for all works will be prepared by the Sub-Directorate of Environmental Engineering and

Road Safety

(Subdit. Teknik

Lingkungan

dan

Keselamatan

Jalan\

of

the

Directorate

of

Technical

Affairs

(Direktorat

Bina

Teknik)

of

DGH.

Any

land acquisition

to

be

funded

by

central

government

is

managed

by the

Sub-Directorate

of

Environmental Engineering

and

Road Safety (Subdit.

Teknik

Lingkungan dan Keselamatan Jalan) under

the

Directorate of Technical Affairs

coordination with Local Government.

ln the

controlling

and

coordinating

as

well

as

evaluation

and

monitoring the

physical

implementation

of

Works

and

Technical Assistance

in

particular

construction superuision are the responsibilities of BBPJN l, ll and

lll

in Sumatra.

The Directorate General

of

Highway has an ad-ministrative unit located in each region

called

"Balai".

The

Balai assigns

a

"Satker" (project manager)

at

the

provincial level to handle all packages in that province. Satkers will also assign a Pelaksana Kegiatan (sub-project manager) named "Pejabat Pembuat Komitmen

(PPK)"

for

each

package.

Balai are

responsible

for

national

road

project

implementation and,

in

particular, also assign

a

separate project manager for

design

of

National road works,

called

Perencanaan Pengawasan

Jalan

dan

Jembatan Nasional (P2JN). P2JN repoft

to

the

respective Directorate within

DGH.

The

Balaithrough the project managers are responsible

to

facilitate and

assign project

tasks

to

the

relevant Provincial

and

Kabupaten public works

departments (as needed). In relation to procurement process, each "Satker" has appointed working group procurement committee (POKJA)

for

works. These

procurement committees should comply with the Presidential Decree of Republic

of

fndonesia No. 54/2010 and for this Project will also Procurement Guidelines and Consultant Guideline, as well as the Anti Corruption Action Plan.

The Director General

of

Highways

is

assisted by

the

Regional lmplementation

Agencies (Balai Besar Pelaksanaan Jalan Nasional (BBPJN): Balai 1 that covers

the nofthern part of Sumatra is located in Medan. Balail/ that covers the western

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.tanuarv 2013

and central part

of

Sumatra

is

located

in

Padang, and Balai /// that covers the southern paft of Sumatra is located in Palembang.

The DSC will be managed by the Regional lmplementation Agency (Balai Besar Pelaksanaan

Jalan

Nasional) located

in

Padang,

and

responsible

for

North

Sumatra,