BAB II PUSAT INFORMASI UNIVERSITAS - BAB II Inherent 2006

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BAB II

PUSAT INFORMASI UNIVERSITAS

2.1. Background

Computer technology was introduced to this university in 1977 when a portable stand-alone WANG 2200 computer system was granted by INCO’s (a Canadian Nickel Company) Sulawesi Selatan branch office. This small computer was utilized mainly for students’ academic record administration. In 1981, the computer system was replaced by a Honeywell Bull mini computer system, which was a host based computer system with 10 terminals. The UNHAS Computer Center was established during this time, and this center served university’s community with several applications such as: personnel record system, payroll system, students enrollment system, and students academic record system. In the late 80s, the microcomputer system was introduced and the Bull system was phased out. The Computer Center was named as UPT Komputer in 1987. A local area network was introduced in the early 90s, by connecting 10 units of microcomputer IBM PC/XT. A Campus Area Network was established in 1995 connecting 15 sites around the campus, and not less than 30 of 486/DX terminals were installed. However, this network system failed in serving university’s high demands in providing online and on time information for decision making purposes. The main reasons were lack of trained personnel to handle the system requirements (hardware/network technical staffs, system and application programmers), lack of administration staffs with computer skill, and lack of financial support to maintain the computer and network system. A culture of computer and network minded has to be grown among the university’s community.

In the last quarter of 2001, a Management Information System project was approved as one of TPSDP projects for Institutional Support System. This project was established with three main objectives:

a. Establish a well organized information system management. b. Establish the campus Intranet and online information access. c. Capacity building for information system management.

This project has affected UPT Komputer organizationally such that this unit is expanded into a University Information Center named “Pusat Informasi Universitas (PIU)” by Rector Decree since September 2002. PIU is established with three divisions: (1) Information Management Division, (2) Information Technology Division, and (3) Information Services Division. The Information Management Division main task is to provide supporting information for university management and university community. The Information Technology Division main task is to provide and to maintain the supporting technology (hardware, network, communication infrastructure, and software) for other divisions. The Information Services division main task is to provide computing services (workstations, internet access, etc) for university community.

PIU vision is to be a well-organized supporting unit which is capable in providing high quality, accurate and on time information, capable in maintaining online information access, capable in keeping the whole campus connected by an intranet, and capable in connecting the university to global information resources by the next five years.

Universitas Hasanuddin II - 1

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PIU mission toward the achievement of this vision is:

1. to design, implement, and maintain databases which describe the university’s data and information accurately,

2. to design and implement an intranet which connects every single office in campus, 3. to maintain the inter-office connections and global connections,

4. to establish computer based management practices among the staffs

5. to provide computing facilities for students, administrative staffs, and teaching staffs

PIU main tasks are: providing accurate and timely data and information for decision making purposes in all levels of university’s management, conducting training for students and university’s staffs in computer related subjects, providing computing facilities for university’s community (students, staffs, and lecturers), and serving the needs of university’s community in accessing online information internally and externally.

2.2. Organisasi dan Manajemen

Pusat Informasi Universitas is one out of five university’s “Technical Support Units” in order to facilitate the educational process and also to serve the research and extension programs being conducted by students and university staffs. The management and organization of this center will affect its functions in serving the university. The staff` profile before and after MIS project implemented is presented in Table-1.

Table-1: Staff Profile

Position Posisi Juni 2006 ?

Management 1 Head of PIU

1 Head of IS Division 1 Head of IT Division 1 Head of Services Division

Programmer 3 Seniors

5 Juniors

Technician 2 Network Technicians

Operator 4 operators

Administration staff 2 administrator

Pusat Informasi Universitas (PIU) involves in many things to the campus wide needs, including computer training for the staffs, new students enrollment process, student’s academic administration, on-line data access, internet access, software consultations, computer training and computer laboratory facilitation for the students. A limited budget is allocated every year to cover the center basic operational and maintenance costs. This budget is far from enough to keep the center in its updated position in the ICT technological rapid change. Fortunately, a MIS project was approved by TPSDP to support the center development. The limited budget also prevents the center to offer regular computer training for the campus community, and also hamper the Intranet establishment for online information presentation.

The other weaknesses of this technical support unit are the shortage of technical expertise to maintain the computer and network system, and also the lack of administration staffs who have good computer knowledge to run the university’s information management. Although computers are already presence in many offices around the campus, the usage is not optimal. Most of these computers are used as modern typewriters, not as information resource devices. The data flow around the campus is very slow,

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because the administration staffs still perform manual operations before submitting data to computer center. As an example, recently the UPT Komputer designed a form to be filled by students in the beginning of semester. This form is supposed to be scanned into the computer to speed up data entry process. However, these forms were kept and processed manually by the administration before they were submitted to the computer center. The forms arrived at the computer center in the middle of semester, eight weeks late from the schedule, some of them were already damaged and torn off so that the scanner unable to read them. A culture of computer minded must be grown among the campus community. This is a long way to go especially if we do not start from now.

Networks within departments are the responsibility of the departments although UPT Komputer’s staff can provide assistance with installation and maintenance if required. No central computing bureau service is provided as it is considered that computing is better provided at the Faculty or Department level. Faculty and departments are responsible for providing all students computing and network access facilities required for their courses.

2.3. Physical Facilities

2.3.1. Hardware

Hasil-hasil dari TPSDP, dsb ….. Komputer2 yang ada di fakultas2 2.3.2 WAN systems

Since ten years ago Unhas has setup three modes of WAN (Wide Area Network) connections within the campus, namely connection via underground coaxial cable (backbone WAN), radio (wireless) connection and the one using DSL modem connected to PABX cable system. They are all working at the moment. The coaxial cable connection is the oldest one, established since the year of 1995 and now known to may have some installed cable problems (unstable) due to aging natural decays and other physical disturbance. The last two modes are alternatives to the first one. The wireless mode, especially, is also purposed specifically for the mobile PC users within the campus which become steadily increasing in number. For this kind of connection four hotspots are placed on the top of the agriculture, engineering, sciences faculty and the rectorate buildings. This mode is also sometimes not working in a rainy season in addition to the unfriendly building construction (campus landscape). The mode using DSL modem is the latest WAN connection system established in 2004 and seems to work stably at the moment. The system is centrally connected to the Siemens HiPath 4000 PABX server owned by the university. The system distributes to all faculties including Graduate School, with cable-end connected to a DSL modem and then to a local server in each faculty. Within a faculty a LAN (Local Area Network) has also been developed. It is hoped that with the availability of LAN within a faculty the lecturers’ motivation toward internet access will be increasing. In addition to the connection system, the other existing infrastructure are four servers (email, data, web servers), one UPS, one storage of 400 Gigabits capacity.

Perlu update dimasukkan kondisi yang ada di fakultas2 (FK, FT, dsb)

2.3.3. Internet bandwidth

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Apart from the WAN system, for internet access Unhas has 256 Kbps bandwidth symmetrically for down and up stream leased from Indosat. In addition, Unhas also has 9 Mbps downstream from SOI (School of Internet) of WIDE Japan but shared with several universities members of the organization. Thus, with the existing internet bandwidth 256 KBps plus 9 MBps and with about 33.000 students Unhas has a ratio of internet bandwidth 317 bps per student roughly, still very small compared to the ratio of internet bandwidth international developed universities or even UGM and ITS do have.

Perlu update kapasitas sambungan internet di PK, Mipa, FT dsb 2.3.4. Internet service points

The university has a computer laboratory equipped with about 250 PCs internet ready. The laboratory is mainly used to provide internet service, software and hardware training and other services to the students and to public. Furthermore, some faculties have their own laboratories which are also connected to the internet. Apparently the availability of internet service points increases students’ motivation toward internet access. Email is one of the facilities which is commonly used by students. And for that the university has provided a student email address for every student in the email server.

2.4. Information system a. Official homepage

The homepage (URL: www.unhas.ac.id) is aimed as to widely provide information

such as university and faculty administrative and academic information including its study programs, curriculum, laboratories and research. Moreover, the homepage also provides academic and managerial activities which are being undertaken within the university.

b. Distance learning

Included in the homepage as well is the facility of web-based distance learning

system (URL: www.unhas.ac.id/e-learning). The implementation of the system has

been tried for the basic science courses (physics, mathematics, biology and chemistry) for a number of 200 randomly selected new students in 2004. Regarding distance learning system, in fact the university had also experienced the implementation of video-conference-based distance learning for the consortium of state eastern Indonesia universities. A link between four universities (Tadulako University, Mulawarman University, Gorontalo State University, and Unhas) was placed.  berapa mata kuliah yang sudah tersedia di website unhas untuk e-learning

Potensi mata kuliah - mata kuliah yang sudah dalam format digital (ppt, doc, pdf, html, dsb ?) untuk dapat di upload

Fakultas Program Studi

Mata Kuliah

Total _{Format digital (%)}Modul Tersedia_On-Line

MKU ?

Ekonomi Ekonomi & Studi Pembangunan Manajemen

Akuntansi

Hukum Ilmu Hukum

Sastra Sastra Indonesia

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For an ease of information access for students and lecturers a system of SMS (short message service)-based information has been developed. The system works with GSM cellular telephones and is initiated by cooperation with PT Telkomsel. Kinds of information provided with this service are GPA, subject passing grade, and lecturer data. The service can be reached by dialing the number 7890. Apa masih berfungsi ?

d. Global Development Learning Network Project

At the moment this project is on the step of infrastructure installation and expected to operate by the end of 2005. The project is by a cooperation between DGHE and the World Bank Institute.  perlu update

* telah berfungsi dan pernah digunakan untuk apa saja (Launching I-MHERE, Diskusi dengan direktur World Bank, dsb)

e. Academic information system

Another existing information system is the academic information system that can

be accessed locally within the campus from the URL http://ais.unhas.ac.id. The

system provides services to the students, lecturers, administrative staff, and parents. Features of the service are : ; KRS Administration, Lecture schedule Administration, Administration of student’s academic advisors, Classroom, students’ attendance administration, and Transcript.  software yang digunakan : Moodle

A training of software has been done for 50 operators from departments/study programs for the implementation of academic information system. This year, five study programs with TPSDP grants (Civil Engineering, Electrical Engineering, Agricultural Engineering, Chemistry, and Agricultural Product Technology) have intensively used this system.

The performance of ICT described above is partly an impact of TPSDP program granted to this unit since 2001 for four years. Improvement of university ICT, however, is still required particularly those related to internet band-width and network connections (including server) as well as implementation of ICT based management system on governance, finance, human resource, and assets. In addition, the top management commitment on utilization of ICT for academic and management purposes is likely less than required. As the result, some trained staff left their assign job and move to promising institution.

Perlu dijelaskan permasalahan integrasi data akademik, keuangan, sdm dsb ke dalam sistem ini (alasan untuk mengajukan program)