ACEIEVEMENT REPORTS

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Under our present system of requiring clubs to file activity reports monthly, over 55,000 were filed last year'. Except . for checking the information on memb.ership changes, it is physically impossible to examine all the activities reported. To do so would require .the addition of two full-time girls. We now tabulate the activities to compute the

district percentages of participation under eight areas of work and allow the same credit if reported once, twice or three times during any quarter. If the report was confined to membership and attendance record, and club meeting programs, it could be reduced to a half-sheet or card form. The activity information now covering a page and a half if filed quarterly would result in more complete reporting. Such reports would in effect become Quarterly Achievement Reports and the fourth quarter report

could be a compilation of the year's work, to be graded by the Achievement Reports Co~itteet To insure full reporting each quarter only those clubs would be eligible for Achievement Awards that had filed all four reports. The savings under such a plan in time, effort and money are self-evident, but it would also stimulate more meaningful reporting~ It is suggested that the Board Committee on Programs consider this proposal.

_CQ

Word has just reached us from the Freedoms Foundation that Kiwanis International has been awarded the Distinguished Service.Award of the Foundation for our promotionof the CQ program in l960. Other organizations such as the American Medical Association have requested copies of the CQ kit for.study by their committees. The editors of 14 house organs have published CQ material in their publications. °Included were su.ch industries as Inland Steel, Americrui Cast Iron Pipe, Cuneo Press, Shell Oil, and The Trans-Mountain Oil Pipeline of Canada. In correspondence, bulletins arid.

other ways, governors·, lieutenant governors and clubs indicate growing support for_ this activtty .

From the National Recreation Association has come a request that Kiwanis., through its CQ program., join with eight other organizations such as the General Federation of Womens Clubs, the Boy Scouts and Girl Scouts of America, the United States . National Student Association, and National Council for Social Studies, in a _dis-

cussion of our national purpose. Kiwanis would be the only service club cooperat- ing. The project is conducted by NRA under a grant provided by Life Magazine.

It is de$igned to give a substantial cross section of Americans an opportunity to analyze rigorously what they think our national purpose is and should be, to put down their agreements and disagreements as clearly as possible., and to share their ideas through a national summary report. Discussion outlines are being developed by NRA at no cost to participating groups. It is hoped that a thousand groups in each of the organizations would actively take part. Such discussions should offer excellent programs for our club meetings and would be a corollary to our Radio Forum . Series.

MAGAZINE The Western Heritage Award for the best Western magazine article of 1960 was presented to The Kiwanis Magazine on January 30 by the National Cowboy Hall of Fame in Oklahoma City. The award came for the "Old Chisholm Trail'' published in the October issue. Each month we con-duct a readership survey on the editorial contents among three clubs picked at random. The. November issue showed an over-all readership of 59% - about 10% better than the average for the previous six months. The combined December-January issue-scored a new high. In the three clubs surveyed, readership averaged 76%, 91% and 65f. The February issue is the fir$t-one produced under our new printing contract with Fawcett~Dearing Company

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of Louisville., Kentucky. We are impressed with the g_uali ty of their wor}. r;.11.d believe this i.s~ue is on a par· with the best ever produced by Haynes Li thogra:ph. durjJ1g the period of their contract. Mailing is handled in considerably less time tha,n either

·Haynes or·· Kable required.

The resignation of Advertising Manager· William Hart was accepted on Jdlluary l'l • He was named _in a group indicted for violation of the Postal Laws., and although professing to be innocent and· a victim of circu:mstances., he resigned to avoid em~

barrassment to Kiwanis. Twenty-five appli~ants for this position were interviewedo The man seiecte~ as best qualified to fill the vacancy is Robert R~ Larnb of Glenview., Illinois. He is 42 years of age., with an excellent record of past performance with Architectural Forum., a division of Time., Inco., Woman's Day and Dell Publications.

He was highly recommended by former employers., both as to character and ability to produce. He assumed his new responsibilities on February 20. ·

Income from advertising for the first five issues last year was $32.,015. This year to date., with·April and May issues still open.,- commitments already booked total

$39,975. If we-maintain this momentum., we should have no difficulty in exceeding the-year's_budget of

$8o.,ooo.

PROPERTY TAX On January 12 we were advised by attorney., Robert L. Hunter, that our claim for exemption from property taxes had been denied by Juor:se Bolton of the ·Circuit Court of Cook County~ This is the same Judge whose favorable ruling in the case of Rotary International was reversed by the Supreme Court of Illinois. Mr .. Hunter stated that he had always felt that., if we had a chance, it was not in the lower court but on

ari

appeal to the Supreme Court. He bases this on the fact that aft~r that court decided the Rotary case., it handed down a favorable opinion on a similar appeal by the Medical College Association. It held that the Association was not taxable. He believes this puts us in a stronger position. In 1.ine with the Board's desire., as previously expressed, he is preparing an appeal to the $upreme Court.

KEY CLUBS The Key Club International midwinter board meeting ~as held in Chicago., December 9-11. The board selected Long Beach., California., as the host c-ity for its 1962 convention., July 1 to 4., and Pittsburgh, Pennsylvania., the following year., July 7-10., 1963. During 196o., 172 new Key Clubs were chartered and., since January 1 this year., 29 new clubs have been completed. Forty-three clubs are currently inactive~ Membership has passed the 50.,000 mark and the 50.,000th Key Clubber will be recognized at the Congressional Dinner this evening. As the volume of work in this department continues to mount., we are giving study to the feasibility of -combining some functions with the work of other departments., particularly account- ing., supplies and records. The increasing demand for assistance to districts elso points up the need for training our field men to provide such help in the area the;-·

cover~

CIRCLE K A meeting of the Executive committee of Circle. K International

held in Chicago on February 4 and 5. International Chair:m.a:n Applebee attended and gave valuable counsel to the group. Plans were formulated for their convention in Saint Petersburg., Florida., August 23-25. Earnest attention was given to the reorganization of inactive clubs, building new clubs and improving methods of communication. There are 39 of the 316 clubs chartered that are not meeting, and top priority is being given to reactivating these groups. Four new clubs are also in the process of being completed. On January 10., Don S. Vaughn of Odessa, Texas, a graduate of Corpus Christi University., and former district governor of Circle K in Texas-Oklahoma., assumed the duties of Circle K Director. Since graduating.from

7

college in 1958., Don has been an· activ~ Kiwanian.and served his division as chairman

· of Circl_e K and Key· Clubs.. He has shown a fine grasp of his responsibilities during the brief ti~e he has been with us.

101 EAST ·ERIE In closing the books on the Permanent Home Office Builqing Fund December 31., to balance this account $14.,542 was transferred from unrestricted capital. We are in need of the additional space which remains unfinished on the second floor of the building. It is now used for dead storage which can be kept on the lower level. A price of $6.,232 has been secured to complete this room with·heating and air conditioning., tile floor., light fixtures and painting. If this is done., the general files could be moved to ·this area to permit the Key Club and Circle K Departments to re~locate in larger space on the second floor. The first floor area would then allow for additional desks needed for the .assistant authorized in the Public Relations Department., and enable the Convention Department to locate in this· area. Two additional offices to accommodate the Key Club and Circle K Di- rectors on the second floor fronting on Erie ·street would cost $1.,874 additional.

quch expenditur~s to finish the bu~lding should not be chargeable to current opera- tion~ but paid for., as previously done., from unrestricted capital.

1965 CONVENTION Rec~nt word from the Convention Bureau in Detroit offers no as- surance that the construction of another hotel in their city will be ac.complished within the· foreseeable future. This is a keen disappointment as our

·survey of Detroit's facilities for housing a convention in 1965., made last August, indicated that we could only count on 4561 first-class hotel rooms., and possibly 1500 motel units within a 15-mile radius of downtown Detroit. It is doubtful that this wo~lq m~et our requirements for the Golden Anniversary convention unless we decided to limit attendance. Rotary's last meeting in Detroit was a delegate convention only.

Investigation of the costs of using the newly completed Convention Eall in Chicago to our amazement would involve about $65.,000 for rental of these facilities for five days.

In Philadelphia., ground will be broken thi.s spring for construction of a new 1000 room hotel·aoross the street from the Pennsylvania Railroad.Station at 30th and Market Streets~ With its completion., the Convention Bureau will assure us of 6250 first- class hotel ~ooms and 625 motel units within a 9-mile radius of the Convention Hall.

The Convention Hall is air-conditioned, seats 14.,ooo people and.would be available rent free. Dates are operi during the second and fourth weeks in June, 1965. · Portland., Oregon and Atlantic City, have also extended invitations for either 1965 or 1966. ·We will be meeting in Atlantic City in 1963., and Los Angeles in 1964, whi.ch . is a geographic factor to be considered. Facilities in New York City are

available either the week of June 20 or June 27, 1965. To help defray the cost of Madison Square Garden., members of the Hotel Association would-subscribe $2.00 per

room occupied for four nights toward this expense. Many large organizations book their convention facilities and dates five years in advance. To insure the dates we prefer., it would be wise to make alternative reservations for 1965 in two cities and release one at the next Board meeting.

FALL COUNCIL MEETING

We have been advised by the California-Nevada-Hawaii District that it is not possible for them to ·advance their convention dates in San Diego next fall., to adjourn ea;rlier than October 18.

We have., therefore allowed our reservation of facilities at the. Sheraton Towers for the Council·meeting to remain for October 29 - November 2. The Gra,nd Ballroom has been reserved for the entire period., beginning on Sunday. For 1962., the dates previ- ously set were for ·october 28 - November 1., and this reservation stands. Unfortu- nately the preceding week is not open to us due to another booking. Should.the Board decide to hold the Council earlier we will. determine what· other facilities are available at the Drake or other suitable h·otels .

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RECOMMENDATIONS Your Secretary cordially recommends:

1. That the Board express to the Washington., D .. C. club and to Chairn.an Martin T.

Wiegand., commendation and appreciation for their leadership and coop~r~tiym1, in handling the local arrangements for the Kiwanis Congressional Di:rrrter,., · 2. That the Board Committee on Leadership consider the feasibility of prep~ation

of Leadership Training materials to enable initial mailings to district offi- cers and club presidents immediately following their election.

3.

That the Board Committee on Programs study the merits of instituting _a plan of Quarterly Achievement Reports to simplify monthly club reporting.

4, That the Board Committee on Programs consider the_ invitation to. cooperate with the National Recreation Association in a serie.s of club discussior;i.s Qn our national purpose.

5,

That the action of Key Club International in selecting Long Beach,.,_ California., July

1-4., 1962.,

and Pittsburgh., Pennsylvania., July

7-10., 1963.,·

as host cities for their International Conventions be referred to the Board Committee on Sponsored Youth Organizations.

6.

That the Board Committees on Finance., and Properties and Supplies., consider the completion of the unfinished portion of the second floor of the Kiwanis International Building., including the addition of two offices.

7.

That the Board Committee on Conventions recommend alternative dates and facilities in two cities for the

1965

convention., for final confirmation .at the June board meeting.

8.

That the Board confirm the employment by the Secretary of James C. Graham as Field Service Representative., Don S. Vaughn as Circle K Director., and Robert R. Lamb as Advertising Manager.

O. E. PETERSON, Secretary

Exhibit 2 MESSAGE OF THE PRESIDENT

TO THE ME:ETING ON FEBRUARY

25

1

1961

OF

THE INTERNATIONAL BOARD OF TRUSTEES I should like to comment in my report briefly on four matters.

First) following our discussion with our Special Committee on Kiwanis Structure and Procedure and Organization last night) it was indicated at one point in that discus-

sion that perhaps they ought to spend more of this year of their tenure upon the mat- ter of leadership training. I should like to recommend that the Board not re~uire them to do that. I should like to see this Special Committee report at this meeting its present thoughts and conclusions upon Kiwanis leadership with special reference to the format of the Council Meeting) and that it proceed as we originally commis- sioned it to do to study next for the period between now and our meeting in Toronto our International Committee structure and its relationship to the committees of this Board and to the office in Chicago. That does not mean they cannot from time to time give us random ideas and even supplementary reports of their thinking on Leadership Training) but I believe we will obtain the best results if we have them initiate now another study in this other area as we originally intended so that they will keep their ideas fresh and give us a report on another area where we need guidance.

~

I should like to report further on the matter of Presidential visits. We have now gone through approximately half of this year. I have) I believe) on each of these occasions reported to you our experience and conclusions. Whitey and I continue) as Albert and I did last year) to enjoy the fullest collaboration upon how and when a Presidential visitation or Official Visitation should be made.

As I reported to you last time) Whitey will in the course of this year make the official visitations to about ten of the districts) and I will make visitations to about twenty. He and I may change the times and places of some meetings to save money for Kiwanis and in accord with the convenience of district officials. It has been my deepening conclusion over the months that it is to the advantage of Kiwanis International and to the districts not to adhere to the traditional policy of going into one end of a district and holding two or three meetings throughout that district and then proceeding either home or to another visit of the same nature. There are still some districts where that may be the most successful and economical pattern in terms of money) time, and effort of district officials) but the two outstanding visits in my experience this year have been two that differed widely from the tradi- tional pattern. I have returned from one of those now. That was the meeting at Las Vegas. That was promoted specifically over a period of months at the initiative principally of the Governor of the California-Nevada-Hawaii District in cooperation with Governors of surrounding districts as an inter-district meeting. It was specif- ically one of the official visits to the vast California-Nevada-Hawaii District) but at the same time district leaders and Kiwanians generally from three other districts surrounding it were asked and invited and encouraged to be present. We did have) in fact) four Governors present at that meeting and a representative group of Lieuten- ant Governors, Club Presidents) and other leaders from four districts; and despite the fact we were caught in the Airline strike during the time of that meeting, we had over nine hundred persons present. Had the strike not been on, we should have

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had more than twelve hundred persons present. I believe that did represent a record in attendance at a Presidential or Official Visit that was not otherwise combined with a Mid-Winter Training Conference or something of that nature. It evoked the

spirit of enthusiasm) as far as I could tell) of Kiwanis in all of that vast western area) and I commend it to future Presidents and Boards as a workable device within the context of Presidential or Official Visits in the future.

The second outstanding meeting in my opportunity and experience was the one held at the very beginning of this calendar year in the Nebraska-Iowa District. Again; at the initiative of the incoming Governor of that District and at his specific re~uest through Don) who helped to set it up) instead of having the typical two or three here-and-there visits within that district) they requested and I agreed to have one big meeting at Ames, Iowa; in which I could install the Governor at the beginning of his year and in which we should have representatives from every division in the Nebraska-Iowa District and see what we could do with it. We had again a tremendous meeting, and I think Don will join me in feeling that the promotion of that meeting for months ahead and the arrangements for it and the spirit at the meeting all exem- plified Official Visiting at its best. I hope that future Presidents and future Boards will consider what they can do; use the basis of this experience; and use imagination to make these visits mean more for the money we are spending for them and for the time that district officials are putting into them.

In line with that; I shall advance one further idea for future consideration and action. We had experience this year also in trying to save some money, show more results for the money being spent) in sending some of us to the west coast for the traditional New Year's activities. You will recall at my request Pe~e also went to Los Angeles for that event; and it formed the basis for an article in the latest issue of the magazine. It provided the opportunity for Pete to meet with local Ki- wanians in that area and serve as a guest and speaker at Kiwanis meetings on his way back. From reports I have had from his travel, I am convinced there would be much advantage to the office in Chicago and the districts concerned if we could have Pete go out for some of the official visits during the course of the year) for I believe our Kiwanians in the field in all of our districts need to know more and more inti- mately from the man concerned what is going on in Chicago; and he in turn needs to know what they are doing.

By the same token, I believe that the Vice-Presidents of Kiwanis should represent Kiwanis on some of these official visits. I do not believe that the person of the President or the office of the President should be exclusively identified with this matter of official visits; and I see no reason why a Vice-President of Kiwanis could not properly be the representative of Kiwanis for certain of these visits. I; there- fore, suggest for future consideration that the pattern of Presidential visits be made somewhat along this line: that in a typical year the President assume the re-

sponsibility for ten district visitsj that the President-Elect visit ten of the districts; and the two Vice-Presidents and the secretary of Kiwanis International among them assume visits to the remaining third of our districts.

The next subject of my report is a special meeting. At the beginning of World War II, principally under the fine leadership of Charlie Donley) who was the President of Kiwanis International, and with the encouragement of the President of Rotary and one or two others of the leading civic organizations) there was held a meeting of the Presidents of the outstanding leading civic organizations in America to see what civic clubs might do in furtherance of the war effort. I believe that much credit redounded to Kiwants for its leadership in that meetingj and from the men who par- ticipated in it) I understand there flowed much good from their being able to sit