MARTIN T. WIEGAND CLUM BUCHER.) Chairman

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6.

Information on budget adjustments made by the Board be provided to the committee as well as information on possible adjustments in budget requirements for

1962

be provided as far in advance of any Board meeting as possible.

I move that recommendation 6 be adopted.

7,

The Rueth proposal on

45 RPM

records for use by local clubs be referred to the International Committee on Programs and Music.

I move that recommendation number

7

be adopted.

8.

The Rueth proposal on the CQ promotion utilizing suggestions from local clubs which have or have not participated be referred to the International Committees on Public and Business Affairs.

I move that recommendation number 8 be adopted.

9.

The Rueth idea calling for a meeting of representatives of various men's and women's service organizations on the question of "Praying for Peace" on a

regular basis be referred to the International Committee on Support of Churches

in

their Spiritual Aims.

I move that recommendation

9

be adopted.

I move t4at the report be received.

Respectfully) ERNEST Go BASHOR DON PARKER

R .. GLENN REEID)

JR@

MARTIN T.

WIEGAND

Exhibit A ADDITIONAL INFORMATION ON NATIONAL PURPOSE PROJECT

Results of Conversation with

Mr.

Joseph Prendergast, Executive Director of the NATIONAL RECREATION ASSOCIATION

LOSS OF ID"ENTITY

There

is

no possibility of loss of identity.

Project set up to prevent this.

TABULATION OF RESULTS

NRA prefers each organization to handle its own results.

Reports would be forwarded by clubs to the General Office.

Kiwanis can ask for additional reactions if it desires.

NRA simply provides the medium to be used. Only organizations which have the mechanism allowing for such a procedure could do the type of job they are hoping to get done,

CONTROL OF THE.PROJECT Life has no control.

NRA went tq Life saying that it felt that the articles published did not reflect the thinking of Americans generally.

Life asked for NRA ideas on determining this.

Format suggested by NRA

Life gave an uncontrolled grant to make possible the production of the materials and the final tabulation of the results submitted by each organization.

USE OF RESULTS

Kiwanis can use the results in any way it desires. Only hope is that no publicity would be given to interim results and the final tabulation should be done before segments are released by the participants. Just good survey techniques.

COLORING OF RESULTS

There can be no coloring of the results.

Any indication of such would ruin the value and effectiveness of the survey as far as the over-all is concerned or even within the framework of any participating organization.

DOES IT FIT INTO T.HE CQ CONCEPT

Mr.

Prendergast felt and emphasized that the use of this survey as a CQ Forum pro- ject was most timely since few organizations if any have any actual program

underway which could be directly benefited by the use of such material as a further stimulation to action.

Survey material can serve and can be promoted as the basis for an excellent Forum series at the local community level. It can be done only in the club meeting or if desired on just as broad a base as the local club and its committee feels is workable.

REPORT OF BOARD COMMITTEE ON

PROPERTY AND SUPPLIES TO THE MEETING ON FEBRUARY

24i 1961

OF

THE INTERNATIONAL BOARD OF TRUSTEES DA'f.E OF COM}.ITTTEE MEETING: February

22, 1961

PLACE OF CO:MMITTEE MEETING: Statler-Hilton Hotel, Washington, D.C.

PRESENT: Members - Don E. Mu:mf'ord, W. Clyde Glass Chairman - Charles A. Swain

Staff Member - Virgil H. Gillum

PROPERTY OPERATIONS 1. Financial Statements: Sudler and Company

Exhibit

#17

The Operating Statements for Wovember and December, as submitted by Sudler and Company, were reviewed and discussed. The operations for the year

1960

appear to be in order. The total cost of operating the Kiwanis Inter- national Building for

1960

amounted to

$57,915.47,

which was

$2,084.53

under the budgeted amount of

$60,000.00.

It appears now, if all goes as expected, that

$62,900.00

will be the amount needed for the

1961

operations instead of the

$64,ooo.oo

which was budgeted last fall for the operation of our building.

2,

Budget:

1962

The committee feels that by July they will be in a position to recommend the amount needed for the

1962

building operations.

3, Building remodelinE:

In Secretary Peterson's report to the Board on February

23, 1961,

he re- quested the Board Committee on Property and Supplies and the Finance Commit- tee to consider the possibility of completing the unfinished room on the second level (Room

201)

and to provide for three additional offices as out- lined below, the estimated costs to be as shown:

a.

b.

c.

To complete Room

201,

to be used as our Filing

Department . . . . To create two additional offices on the second

level; one for Director of Circle Kand one for

Director of Key Clubs . . . . . . To create one office for Publications Editor . . .

Total Cost

$6,232.00 1,874.00 __§73.00

$8,779.00

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3.

Buildi~g Remodeling, continued

Our committee considered the above plan for remodeling and arranging for the much needed office space and they will make their recommendations later in this report.

4.

Building Management Deposit: Sudler and Company

When the Sudler and Company was originally engaged as Agents for the manage- ment of the Kiwanis International Building a deposit of

$5,000.00

was set up with their firm for the purpose of paying all of the costs of operating our building. Experience now indicates that this deposit should be increased to

$7,000.00

which represents, roughly,

45

days operating costs. The Sudler firm submits each month the amount paid out of this building account and they are reimbursed for same.

SUPPLIES OPERA.TIONS 1, Financial Statements:

The Financial Statements for the months of October, November and December of

1960

were reviewed and discussede

In reviewing the December

1960

statement and the total cost of operations for the year it was noted that we came within

$1,045.00

of doing a half million dollars in Gross Sales, with an all time high of Net Income at

$70,401.53

(or

$85,853.53

if compa:red to

1959

method of computing Net Income).

';Che committee is happy to report that the year-end Supplies Inventory was

$86,441.84

which is very mu.ch in line with the volume of business of the department.

2, Canadian Distributorshi~:

The total Supplies Sales in Canada for the year

1960

amounted to

$27,427,00

which was

$4,500.00

more than in

1959.

Since setting up Barry F. McLean as distributor of our supplies in Canada we have tripled our Gross Sales. This is an indicator that we are ~king it more convenient for the clubs in Canada to buy our supplies. No longer is a club required to go to the nearest Customs point of entry to clear Kiwanis Supplies shipments from Chicago; they are now delivered to their doors.

It was pointed out to our committee that :Mr. McLean now has a stock of

$6,000.00

of Kiwanis supplies, which is his stock, and further, that

85%

of all of our supplies sold in Canada today is manufactured in Canada. The other

15%

has to be imported from suppliers in the United States.

3,

Budget:

1961

and

1962

The committee reviewed the

1961

Supplies Budget and made note of certain areas that would need to be reviewed at the time of the committee meeting in July.

In regard to the

1961

budget for Supplies operations, the committee felt it would be able to submit a more comprehensive and intelligent estimate of the needs for

1961

and

1962

when the Committee meets again in July. A tentative budget will be presented at that time.

4.

- 3 - Items to be discontinued:

The Supplies Committee was asked for permission to discontinue two fullot Battalion items and four Minute Men folders and to dispose of the stock on hand.

Out of the discussions came an idea and a suggestion that an attempt be made to have the Boy Scouts of America in the Chicago area accept the fullot Ba,ttalion material for future distribution as pre~election material. The Kiwanis emblem is not imprinted on this so it could be disposed of in this manner. The Minute Men folders are out-dated. They do have the Kiwanis emblem. They should therefore be disposed ofJ if approval is granted.

5.

New Supplies Items

a. Circle K "ADVISOR" I.a12el Button

A lapel button such as the above was approved and made available for Key Clubs at a selling price of $2.00 plus Federal Tax. The Circle K organization would like to have a similar button for their organization.

b. Pocket Visitor Card

Samples of Pocket Visitor Cards were submitted to the committee for its consideration. Red Gillum was asked to submit a "mock-up" sample of a card containing all of the suggestions of the committee and to send it to the members of the committee so they could approve it in time to be included in the new Kiwanis Supplies Catalog. This card will replace the present VISITING KIWANIAN CARD.

6. Use of Kiwanis Emblem

The Supplies Committee realizes that responsibility for the proper control of the use of the Kiwanis International name and emblem is vested in the Board Committee on lawsJ Policies and Structure. The Committee on Supplies is interested in this matter because many of the uses of the Kiwanis emblem are on merchandise sold through stores and dealers.

A request was made of Red Gillum that he furnish the Supplies Committee with the names and addresses of the companies that are presently using the Kiwanis emblem under sanction of Kiwanis InternationalJ in order that they be in a better position to make some recommendation to the proper Board Com- mittee in JulyJ for the use of the emblem.

7.

Future Sales

In order to have a goal for Gross Sales for the year 1961J the Committee set up $525Jooo.oo as the amount they hoped the Supplies Department would sell to clubsJ members and districts this year.

8.

In Conclusion

You have heard the story of Patrick who left Ireland and came to New York.

Within a few days he got a job with a wrecking company and wrote back home sayingJ "Sure and this is a great countryJ 'tis. They're payin¹ me $12.00

- 4 -

a day for tearin' down a protestant church --- and I would have done the job for nothin' ~ "

Satisfaction and the joys of achievement have been mine as a member of the Board Committee on Supplies (and Property) for the past four years. I am grateful to many of you men on this Board, who have served so faithfully and so well, as members of this committee sometime during these past four years. As a tribute to your efforts on this committee, the following have been accomplished:

a. Inventory held to a low figure and the turnover increased from

3.6

times in

1955

to

5.8

times in

1960.,

(ratio of Inventory to Gross Sales).

b. Supplies Sales per club per year increased from

$78.00

per club in

1955

to

$102.00

per club per year in

19600

c. Inventory breakdown into

15

parts has helped to control the total figure.

d. Appointment of a distributor in Canada (HarryF. McLean) in

1958.

e. Many new items added to the catalog lineo

The task is by no means finished. Looking ahead we should establish just how much additional revenue will be needed from the Sale of Supplies. When this is known., we will be in a position to reduce selling prices of club supplies -- furnishing a greater service to our members and clubs.

The committee recommends that:

1. The Building Management Deposit with the Sudler and Company be increased from

$5,000.00

to

$7,000.00.

I move that recommendation 1 be referred to the Finance Committee for its consideration.

2.

The unfinished portion of the Kiwanis International Building (Room

201)

be completed and three additional offices be created, as outlined by Secretary Peterson in his report to the Board on February

23, 1961.

I move that recommendation 2 be referred to the Finance Committee for its consideration.

3.

The two Ballot Battalion items and the four obsolete Minute Men folders be deleted from our inventory and charged off.

I move that recommendation

3

be adopted.

4.

A Circle K ¹¹.ADVISOR¹¹ Lapel Button be added to the catalog line.

imate increase of inventory would amount to

$75.00.

I move that recommendation

4

be adopted.

I move this report be receivedo

Respectfully, W. CLYDE GLASS DON E. MUMFORD

CHARLES

A. SWAIN,

Chairman

Approx-

REPORT OF BOARD COMMITTEE ON

PUBLIC RELATIONS TO THE MEETING ON February 24) 1961

OF

THE INTERNATIONaBOARD OF TRUSTEES DATE OF COMMITTEE MEETING: February 24) 1961

PLACE OF COMMITTEE MEETING: Statler-Hilton Hotel, Washington, D.C.

PRESENT: Members:

Chairman:

Staff Member:

Martin T. Wiegand and Edward B. Moylan,, Jr.

Don Mumford John L. McGehee

The Board Committee on Public Relations considered the following:

1. A report of the Director of Public Relations.

Exhibit 18

2. A summary of the operation and attendance of the 7th Biennial Kiwanis Congressional Dinner.

3. The 1961 budget for the General Office Public Relations Department and its comparison with final actual expenses for 1960.

1. The Board Committee heard Mr. Wiegand characterize the 7th Biennial Kiwanis Congressional Dinner as the best all 'round dinner to date. Its attendance was the largest. A total of about 800 people attended,, including guests. Several sugges- tions for improving the dinner in future years were noted: (a) That the program be 30 minutes shorterj (b) that) possibly,,the head table be eliminated) with emphasis on nonored guests sitting with paying guests at round tables. (There would be a short head table.)j (c) that the large headline musical group such as the Naval Academy Glee club which performed this year,, be eliminated,, and that slightly more emphasis be put on professional acts connected with the band. It was felt that no definite recommendations on the program) however) should be made to the Board at this date.

The Board Conrrnittee paid tribute to Immediate Past President Albert J. Tully,, on the excellence with which he discharged his master of ceremonies assignmentj and to its fellow member Martin T. Wiegand on the success of the overall arrangements which he,, as a charman, supervised. The Board Committee also expressed its appreciation to President J.O. Tally,,Jr. for the assignment of Past President Charles Armstrong to the Board Committee as its liaison member.

~

2. The Board Committee discussed the 1961 budget for the General Office Public Rela- tions Department) comparing it with actual expenses for 196o. The committee feels that account numbers D3,, and D4 should be especially considered in future budgetary preparation inasmuch as 1961 budgetary figures seem to be unrealistically low.

(These are Stationery and Supplies and) Postage and Express.) It was also felt that item D-2 might be redesignated to include an assistant in the department. It is be- lieved that no actual recommendation should be made to the Board on these items at the present time. The Board Committee expressed its appreciation to the members of the General Office Staff who prepared the explanation of budget items which were presented to the Board Committee for use at this meeting.

I move this report be accepted.

- 2 -

RespectfullyJ

MARTIN

T.

WIEGAND

EDWARD Bo MOYLAN ^J JR.

DON MlJIYIEi1ORD~ Chairman

REPORT OF BOARD COMMITTEE ON

SPONSORED YOUTH ORGANIZATIONS TO THE MEETING ON

FEBRUARY

24

₁

1961

OF

THE INTERNATIONAL BO.ARD OF TRUSTEES DATE OF COMMITTEE MEETING: February

24, 1961

PLACE OF COMMITTEE MEETING~ Statler-Hilton Hotel, Washington., DoCo PRESENT: Members - Harold O. DannerJ We Clyde Glass, Charles A~ Swain

Chairman - Edward Ce Keefe Staff Member= Je Frank McCabe

Exhibit

#19

The committee undertook consideration of certain bylaws clarification as re- ferred to it by the Board Committee on Laws, Policies and Structureo The by=

laws referred to are Article XII, Section

3,

A, Band CQ The committee makes the following suggested statements for these sections:

It is suggested that Article XII, Section .3, Paragraph "A" read:

The conference shall consist of three representatives from each of the districts who shall have been selected either by the delegates at the district convention preceding the International convention, by the Dis=

trict Board of Trustees or by the International President of Key Clubs if such selection has not been made by the first two named methodso Selection by the International President shall take place only when the convention is within four hours of the convening of the nominating caucus and such prior action has not been taken.

The committee suggests the following rewording for Paragraph B of the above referenced Article and Section:

No person other than the representatives selected by the aforesaid. methods., the Key Club advisor (the Chairman of the International Committee on Key Clubs) or such member of the International Committee on Key Clubs as may be selected by the Chairman to serve in his incapacity or absence as his official representative, and the executive secretary (Director) for Key Clubs shall be permitted. to attend or participate in the proceedings of the conferenceo

The committee suggests the following wording for Paragraph C of the above refer=

enced Article and Section:

The Chairman of the Nominating Conference shall be appointed by the Inter=

national President of Key Clubs from the Caucus members or., in his failure to do so shall be determined by a majority vote of the Caucus members present.

The chairman reported upon the fact that the West Virginia District Keyette situa- tion remained unchanged and operative. At the October meeting of this committee it was decided to ask the Counselor to that district to contact the District