ANWUAL REPORT OF

- 2 -

10. What additional promotional item9 would you suggest which would help to strengthen the functioning of your committee?

Inform Lieutenant Governors that the District Chairman needs his help as he contacts the clubs.

11. Are there additional materials that you would suggest which would help the local club committee implement your program suggestions?

Noo

12. What suggestions woulq you make for ~h;3J:lges in the report form used by the district chairmen so that information received would be of greater use to you?

1. Supply the clubs with a standard reporting form to the District Chairmen.

2. Supply standard forms for the District Chairmen to use in recapping to the International Committee and the International office.

13. What are your recommendations to the Board and to the General Office which will help in the over-all efficiency of your committee?

I have none because both the Board and General Office are doing an excellent job.

14.

Please include any statistics which s~em pertinent to your committee.

I don't have any statistics worthwhile except that we had an

87%

club reporting in Georgia.

15. Other comments not covered by the above sections of this report.

I was out of harness because of tllness and therefore did not get to perform normally. In the meantime, the International office carried on in a wonderful way. As a whole, I think our committee did a fairly good job despite the obstacles.

Committee:

T. Hiram Stanley, Columbus, Georgia.

Dwight F. Gallivan, Bluffton, Indiana Marion L. Hutchison, Aurora, Colorado Claude L. Ryder, Brewer, Maine

Respectfully submitted,

T. HIRAM STANLEY, Chairman

Paul A. Sansbury, Darlington, South Carol~na

ANNUAL

REPORT OF

l96o INTERNATIONAL COMMITTEE ON SUPPORT OF CHURCHES IN THEIR SPIRITUAL AIMS

l. Apprai·sai of the functioning of your Committee members :

All Committee Members were enthusiastic in helping to form and promoting the program throughout the year.

2. What problems, if any₁ developed in your follow-up and promotion?

Had no problems. In a few cases interest seemed to lag, but with a little extra effort on the part of all concerned, we got the job done.

3.

What suggestions can you offer for the guidance of the next year's committee?

All information at hand has been passed on to Max Poe, and he has made use of a good deal of it. The main thing seems to be the continual selling of the program through the inspiration of the Committee Chairman.

4.

What promotion was done with the district chairmen?

Numerous mailing pieces were used. Covering letter, along with calendar cover- ing quarterly church observances were put in the hands of each chairman. In addition., numerous letters by the entire committee kept the District Chairman continually reminded of the job he had ahead of him.

5.

Would you suggest different methods to be used if you were handling the committee again?

No.

6.

What weaknesses developed in getting your program down to the clubs?

How could this phase of the work be improved?

It is generally recognized that the main weakness seems to be between the District Chairmen and the Club Chairmen. More selling on the responsibility of.Division Chairmen would seem to be in order, by the District Organization and the Lieutenant Governors.

7.

What additional aspects of training would you suggest to help the International Committee Chairman get ready for his assignment?

It may be well to consider a longer period of committee assigmnents before award- i.ng Committee chairmanships.

8.

What are your comments regarding the strengths and weaknesses involved in the formation of your committee programs as related to such things as timing., method used., useability of the Logbook?

Logbook was invaluable in helping:set up our programo The background information tended to give a foundation. We found that the timing was all right except that we were somewhat rushed in trying to form the program .. We used correspondence to set om·s and found it very effective., Of course, the help from the staff is invaluable., and affords a foundation that can be built upon.

- 2 -

9.

What strengths and weaknesses would you list in terms of your committee program and its application to the local connnunity through club action?

It would seem that this program gains its greatest strength from the fact the many ways that are afforded to reach the same end gives a Club Chairman a

·wide choice in program activity. We found no occasi0n where concrete sugges- tions couldn't be made that fit any local situation.

10. What aa.di tional promotional items would you suggest which would help to strengthen the functioning of your connnittee?

We suggested to this year's committee that they try to continue the program that we started concerning the rrprayer Rooms" in our State Capitols. That is under way and is gaining momentum right along. We also suggested that the bulle- tin editors be urged to keep space set aside in the monthly bulletins for a prayer written by the various district chairmen.

11. Are there additional materials that you would suggest which would help the local club connnittee implement your program suggestions? We felt that for the present., at least) we were supplying all necessary materials.

12. What suggestions would you make for changes in the report form used by the dis- tri.ct chairmen so that information received would be of greater use to you?

Change in the form doesn't seem .so necessary; however, it might be well to put samples of these report blanks in the hands of the district chairman early in the year, so that he will know what he is expected to report as the year goes by. From reading them, it would indicate that a good many of these have been mad.e up from sketchy reports.

13. "What are your recommendations to the Board and to the General Office which will help in the over-all efficiency of your connnittee?

We a.on' t have specific reconnnendations. We had a good committee that was en- thusiastic and accepted the job as a challenge and all seemed to do the best that they possibly could. We believe that the records of the various districts will

show the extreme interest that was evidenced by all of our· District Chairmen a,s

well as International Committee.

14., Please include any statistics which seem pertinent to your com.mi ttee.

We received progress reports from all but two of our District Chairmen., and from those re:ports., it would seem that club participation in this connnittee's program was gratifying.

... 3 -

15~ Other comments not covered by the above sections of this report.

The only thing that we can think of to put in this particular section) would be to call the Board's attention to tbe interest that General Office Staff has shown in helping guide this committee. Their assistance in formulating the program and helping to carry it out was invaluable.

Committee:

W. Clyde Glass) Louisville) Kentucky Stewart S. Bloss) Winfield) Kansas Roy W. Davis) Chicago) Illinois Otto T. Habedank) Sidney) Montana T. Earle Johnson) Tuscaloosa) Alabama

Respectfully submitted)

W. CLYDE GLASS) Chairman

ANNUAL REPORT OF

1960

INTERNATIONAL COMMITTEE ON VOCATIONAL GUIDANCE 1. Appraisal of the functioning of your C9mmittee members:

Two members of our committee worke4 beyond the call of duty. There was evidence of their effectiveneps in the zone reports.

2. What problems) if any) developed ~n your follow-up and promotion?

Communication is) of course) the big problem, Somehow many Kiwanians do not feel that Kiwanis mail is to be ~nswered. Have we distinguished between that to be answered and that which needs no answer7

3.

What suggestions can you offer for the guidance of the next year's committee?

Pick out two or three things for emphasis and push them. This does not mean a curtailed program but so often club c];lairmen fail to see a starting place.

4.

What promotion was done with the district chairmen?

Continuous correspondence and the mailin~ of International brochures and materials. Personal visitation at Convention in Miami.

5.

Would you suggest different methods to be used if you were handling the com- mittee again?

Yes) I would have a telephone conversation witp. each committee member in conference or individually. I would do this twice before Convention time.

More personal contact is needed.

6.

What weaknesses developed in getting your program down to the clubs? How could this phase of the work be improved?

Divisional chairmen are the weak links in our chain. District chairmen think they must work through Division chairmen.

I believe we could get more program down to the club level if we eliminated the Divisional chairmen and funneled everything through the Lieutenant Governor.

Divisional chairmen seldom get adequate training and months go by before Lieu- tenant Governors get them coordinated.

7.

What additional aspects of training would you suggest to help the International Committee Chairman get ready for his assignme~t?

None.

8.

What are your comments regarding the strengths and weaknesses involved in the formation of your committee programs as related to such things as timing) method used) useability of the Logbook?

I think the formation of our programs is well worked out. I have no further suggestions.

- ,2 -

9.

What strengths and weaknesses would you list in terms of your committee program and its application to the local community t:nrough club action?

Our committee offered several special vrojeots for each month. It appeared that many clubs used these special sugge$tioqs. If there is a weakness in the Voca- tional Guidance program,, it is the fact that we suggest "joint" or "cooperativerr action with so many other agencies.

10. What additional promotional items would you puggest which would help to strengthen the funQtioning pf your co:nrrntttee?

Better exchange of ideas. Information from one club to another concerning a successful project~

11. Are there addi tion~.l materials th~t . you would suggest which would help the local club committee implement your P+Ograrp. suggestions?

None that I can thtnk of.

12. What suggestions would you make for cha:µges in the report form used by the district chairmen so that inform~t~on re~eived would be of greater use to you?

None.

13.

What are your recommendations to the );3of1rcl. .and to the General Office which will help in the over-all effiqiency of your qommittee?

Help interpret "Vocational" tobe wider thfl,P- skilled and semi-skilled trades.

Reckon with the fact that many more school systems have guidance directors now., and pl~ce more of our emphasis upon the projects that can be carried on by Kiwanis without dependence upon the school. Many of our clubs think in terms

of career days,, etc. When these are tak~n over by the school personnel we can cooperate but there are many things beyond thts that clubs and members can do.

14.

Please include any statistics which seem pertinent to your committee.

Reports from District Chairmen indicate that use was ma.de of our entire program or outline of suggestions. Some of the items were used by many. Career Days,, scholarships,, and special student bpnor programs were among the most prominent.

Student exchange was probably the least used insofar as number of clubs was concerned.

- 3 -

15. Other comments not covered by the ~bove ~ections of this report.

It has been an unusual pleaqure to work .with so many people interested in guidance for youth. I believe a large percentage of our members have now placed Vocational Guidance as one of our foremost action committees. The 1960 Committee salutes the faithful a,nd d~voted workers who carried the Internationally adopted program to~ new nigh in Kiwanis Action.

Re~pectfully submitted,

JAMES M. MOLER, Chairman Committee:

James M. Moler, Charles Town, West Virginia George W. Bogikes,DsD.S., Alexa,n.dri~, V~rginta Ernest

L.

Gilliland, Boun~ Brook, New Jersey William F. Hendrickson, Poseyville, Indi1}lla Alfred Thomas, Jr., Tempe, Arizona

REPORT OF BOARD COMMITTEE ON

ADMINISTRATION TO THE MEETING ON FEBRUARY

24) 1961

OF

THE INTER.NATIONAL BO.ARD OF TRUSTEES DATE OF COMMITTEE MEETING: February

24) 1961

PLACE OF COMMITTEE MEETING: The Statler-Hilton Hotel) Washington) D.C.

PRESENT: MEMBERS : CHAIRMAN:

STAFF MEMBERS:

Edward C. Keefe and J.C. Robertson Edward B. Moylan) Jr.

0. E. Peterson and G. Robert Harrison

Exhibit 6

1. The Committee first turned its attention to a review of the action taken by the Board of its recommendations made to the October

1960

meeting. All recommenda- tions have been implemented by referral to the proper Board Committees for their consideration at this meeting) or by General Office action.

2.

The Committee reviewed the

1961

proposed budget for Division G (Records Depart- ment) with a view toward making preliminary estimates for the

1962

budget, as re~uested by President Tally. Actual expenditures in

1959

^and

1960

^{were com-}

pared as part of this review) and it is noted that expenses in this division were about

$4)700.

less in

1960

than in

1959.

The Committee is giving this preliminary budget further study. In the course of this discussion) the com- parative statements of Division G for November and December were examined and found in order.

3.

The presently used report forms, submitted by the International Representative and the District Secretary following a District Convention, were considered.

The Committee feels that the format of these forms could be improved upon) and would appreciate comments from any Board member as to changes that should be made.

During the discussion, the idea of tape recording district convention proceed- ings was brought up. The tape would be sent to the General Office for Staff review and use) with the International Representative submitting only a written evaluation of the convention to supplement the tape. No recommendation is be- ing made, but the committee suggests that this be considered for possible trial at one district convention.

The suggestions for new Board members on the duties of the International Repre- sentative) as prepared by Immediate Past President Albert, have been especially helpful) and the committee suggests that this practice be continued.

4.

A new form to give the Official Representative vital information on the district convention he will attend was discussed. It would be designed to have the dis- trict give him all pertinent information on time and place of meetings at which he is expected to be present, proper dress, etc. A tentative form has been

- 2 -

prepared by member Keefe for the committee's study and future recommendation.

The Committee noted that such a form is also needed for the Representative assigned to Leadership Training and Midwinter Conferences.

The Committee also has a form sent by Trustee Nick Swain which is us~d in the New Jersey District for district officers attending meetings. It will be help- ful in preparing such a forms

5.

Careful attention and consideration was given to Recommendation =/t2. presented by the Special International Committee on Kiwanis Organization and Administration.

The recommendation is titled "Standardization of sizes) loose-leaf binders) and a Kiwanis Volume Library." The Staff has analyzed the recommendation) and sub- mitted comments on it to the Committee. Our Committee wishes to record its

compliments and appreciation to Chairman Hazen and his committee for these excellent ideas.

Preliminary analysis of the costs of binders) tabs) and mailing alone) indi- cate that it would be inadvisable to make use of the suggestion at the present time. It will require further study and analysis to see if this excellent sug- gestion could be effectuated over a period of time) so that as the transition is made; it will not be so expensive. Because the element of cost is so impor- tant) the Committee feels that the F¹inance Committee also should study this matter.

6.

In 1960) the Board approved a recommendation of the Board Committees on Finance and Administration that $2000.00 be spent for study to determine the feasibility of using automated equipment in our Magazine circulation and membership records areas. From a number of sources) the staff secured the names of consulting firms equipped to provide this service.

The two firms approached were Fairbanks Associates; Inc. and George Fry and As- sociates. Representatives of both firms met with the Staff to discuss the scope of the survey desired and to learn how our fulfillment program is being handled currently.

After these meetings both firms submitted proposals for the survey) including estimated cost. Estimates of both were in excess of the $2000.00 allocated.

Fairbanks' proposal was $4)500.00 to $5)500.00. Fry's was "not to exceed"

$3)000.00.

The Staff) studying the two proposals feels that Fry¹s is more attractive on the basis of cost and recommends its acceptance. This necessitates a request at this time for an additional $1)000.00 before the study can be contracted for and begun.

7.

The Board referred to this Committee Secretary Peterson¹s recommendation regard- ing the employment of James C. Graham as Field Service Representative) Don S.

Vaughn as Ci.rcle K Director and Robert R. Lamb as Advertisi.ng Manager. The com- mittee is pleased to recommend confirmation of their employment by the Secretary.

8.

The Committee wishes to record its thanks to President Tally on his plan of assigning past presidents as liaison members of Board. Committees) and especially for assigning Past President Don Rice to serve in that capacity for this Com- mittee. It is felt that this plan will be helpful to all Board Committees.

- 3 - The Committee recommends:

1. That) if the Finance Committee approves) an additional $1)000 be allocated for the previously authorized fulfillment study and that a contract be concluded with George Fry and Associates to undertake the study.

I move that recommendation 1 be adopted.

2. That the employment by the Secretary of James C. Graham) Don S. Vaughn and Robert R. Lamb be confirmed.

I move that recommendation 2 be adopted.

I move this report be received.

Respectfully)

EDWARD C. KEEFE J.C. ROBERTSON

EDWARD B. MOYLAN) JR.) Chairman

REPORT OF BOARD C0MlYIITTEES

ON

ADVERTISING ANTI PUBLICATIONS TO THE MEETING ON FEBRUARY

25t 1961

OF

THE INTERNATIONAL BOARD OF TRUSTEES DATE OF JOINT COMMITTEE MEETING: February

24) 1961

Exhibit

7

PLACE OF C0MlYIITTEE MEETING: Room W

650)

Statler-Hilton Hotel) Washington) D.C.

Present:

MEMBERS:

CHAIRMEN: