STAFF MEMBERS

REPORT OF BOARD C0MlYIITTEES

ON

ADVERTISING ANTI PUBLICATIONS TO THE MEETING ON FEBRUARY

25t 1961

OF

THE INTERNATIONAL BOARD OF TRUSTEES DATE OF JOINT COMMITTEE MEETING: February

24) 1961

Exhibit

7

PLACE OF C0MlYIITTEE MEETING: Room W

650)

Statler-Hilton Hotel) Washington) D.C.

Present:

MEMBERS:

CHAIRMEN:

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The recommendations made by the Special Committee on Organization and Administration were considered and. because of the long range implications and. eost of implementation it was felt they should be retained by the eommi.ttees for future study.

The Committee on Publications feels that the seope and responsibilities regarding circulation) a study of which has been authorized by this board) should be com- pleted without further delay. It is hoped that this study will include in its

scope the advisability of the employment of a circulation manager.

The final completion of the c.ontract for publication of the Kiwanis Magazine by the Fawcett-Dearing Company of Louisville) Kentueky was noted and the first issue under that contract was deemed to be of highly satisfactory quality.

The question of the title of Bill Bracke as ¹¹Publications Editor" was brought before the Committeee The title seems much too all inclusive and we recommend a review with the suggestion that perhaps some such title as "Special Assignment Editor"

would be more descriptive of his activities.

Your Board Committee on Publications has asked the staff to furnish it with factual material on the actual use of publications. It is suggested that copies of the in- ventory be sent to the members at regular intervals as they are prepared.

Recommendations:

1. The appointment of Robert Lamb as Advertising Manager be confirmed.

I move that recommendation 1 be adopted.

2. A change be made in the accounting method to show true gross advertising income and. true advertising expenseo

I move that recommendation 2 be adopted.

3.

The recommendations of the Special Committee on Organization and Administration be retained for further study.

I move that recommendation

3

be adopted.

4.

The contract with Fawcett-Dearing be confirmed by the Board.

I move that recommendation

4

be ad.opted.

5.

Consideration of a change in the title of Bill Bracke which will be more descriptive of his actual activities should be given immediate attention.

This recommendation should be referred to the Board Committee on Administration.

I move recommendation

5

be adopted and referred to the Board Committee on Administration.

I move that this report be received.

Board Committee on Advertising C. L. "DOC" MORRIS

DONE. MUMFORD

MERLE H .. TUCKER) Chairman

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Respectfully)

Board Committee on Publications HAROLD O. DANNER

MERLE H. TUCKER

DON L PARKER) Chairman

REPORT OF BOARD COMMITTEE ON

CONVENTIONAND COUNCIL TO THE MEETING ON FEBRUARY

24, 1961

OF

THE INTERNATIONAL BOARD OF TRUSTEES PATE OF CO:r:vJMITTEE MEETING: February

22, 1961

PLACE OF C011MITTEE MEETING: Statler-Hilton Hotel, Washington, DoC.

PRESENT: Members : Merle H. Tucker and Mel R. Osborne Chairman: Martin T. Wiegand

Special Participant: E. J. Beckstrom

Staff Members: O.E. Peterson, R.B. Crippen and J.L. McGehee

Exhibit 8

The discussion of the Board Committee on Convention and Council concerned itself with the following:

1. The tentative program for the Toronto convention, including entertainment.

2. The status of forum and workshop preparations.

3.

Attendance and promotion work in progress.

4.

Dress for the convention.

5.

Location of Meetin' House, committee booths and convention offices.

6.

District head~uarters assignments.

7,

Location of the

1965

Convention.

8.

Discussion of

1961

and succeeding council dates.

1. The Board Committee discussed the tentative convention program for Toronto as outlined in exhibit

15

g

(1)

of the Board's Agenda for the current meeting. Dis- cussion also took place on tentative proposals of Dr. Leslie Bell for the enter- tainment features, and the proposals of

Mr.

Beckstrom on amateur musical groups.

It was noted that Prime :Minister of Canada Diefenbaker has accepted the Kiwanis invitation to speak at the convention. Invitations have also been issued to

Mr.

Frank Pace, President of General Dynamics Corporation,

Mr.

Charles Malik, Pro- fessor at the American Universjty in Washington; and The Honorable Adlai Stevenson, U.S. Ambassador to the United Nations. Definite replies have not been obtained from these individuals as yet.

2. The Board committee discussed the status of forum and workshop preparations, noting

Mr.

Tucker's assignment of Board members as chairmen of the various sessions.

Mr.

Tucker indicated that other panelists were being secured in accordance with the committee's schedule.

3.

The Board Committee heard Mr. Mel Osborne discuss details of attendance and promotion effort currently in progress, and noted that progress is being made on schedule.

4.

The Board Committee discussed recommended dress for various Toronto convention functions.

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5. Physical arrangements for the Meetin' House) for exhibits) booths and offices were discussed) as were policies concerning exhibit space. It was noted that Meetin' House booths and offices will be located in the Royal York Hotel) and that subsidiary booths and offices will be located at Maple Leaf Gardens as appropriate.

6.

The Board Committee noted the district hotel assignments as set forth in Exhibit 15 g of the current board agenda.

7.

The Board Committee noted that Detroit has been seriously considered as the site for the 50th anniversary convention because this city is the birthplace of Kiwanis.

However) due to the current and foreseeable scarcity of proper hotel rooms a limited delegation plan would have to be used if the convention were held in Detroit. The Board Committee feels that this plan is not acceptable. Accordingly) the possibility of going to one of three eastern United States cities which will have space in 1965 was considered~ These cities are Philadelphia) Boston and New York City. The time of the convention in any one of these cities would be the fourth week in June. The Board Committee noted that Chicago was considered as an alternate to Detroit but felt that the expense of meeting in its new convention hall made this unacceptable at the present.

8.

The Board Committee discussed the proposed dates for the 1961 council meeting scheduled for the Sheraton Towers Hotel in Chicago. It appears that the 1961 dates of October 29 to November 2 will be mandatory because of the lateness of district conventions. However) it is believed that all districts will be through with their 1962 conventions by October 15 making it possible to hold the Council at an earlier date if hotel space is available. It was noted that the Sheraton Towers Hotel is not available at such an earlier date. Alternate hotels such as the Ambassador East and the Drake in Chicago were considered.

The Committee recommends that:

1. The tentative program as outlined) be approved as developed) including the assign- ment of workshop and forum chairmen.

2. Dress for the convention should be dark business suits for Sunday evening; white tuxedos for Monday evening) Tuesday evening; and Wednesday evening.

3.

Location of Meetin' House) booths and exhibit space in the Royal York Hotel with appropriate supplementary offices and booths in the Maple Leaf Gardens be ap- proved. Exhibit policy be continued as provided for.

4.

District headquarters assignments be approved as set forth in the listing in Board folios.

5. That Philadelphia) Boston and New York be tentatively reserved as the site of the 1965 convention and that the fourth week in June be the time of this convention.

6.

That 1961 Council be held October 29-November 2 at the Sheraton Towers Hotel in Chicago.

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7.

That succeeding Councils be held one week earlier in October provided hotel reservations can be made and that, since the Sheraton Towers is not available at this time in

1962

other hotels such as the Drake and Ambassador East be considered.

I move this report be received.

Respectfully,

MERLE H. TUCKER

MEL Re OSBORNE

MARTIN T. WIEGAND, Chairman

1 :00 P.M.

3:00 to 4:30 P.,M_,

PROGRAM

INTERNATIONAL CONVENTION Toronto) Ontario

SUNDAYz July 2 Registration - All Day

Registration Headquarters - Ballroom, Royal York Hotel INTERNATIONAL COUNCIL LUNCHEON AND MEETING

Place: Royal York Hotel

(For Board of Trustees, Past Presidents, District Governors and Immediate Past Governors of Districts receiving Achieve- ment Awards, and Chairmen of International Committees)

SHOW TIME

Place: Canadian Room, Royal York Hotel

Director of' Convention Music - Emil J. Beckstrom, Minneapolis, Minnesota Organist for Convention -

8:30

P"M ..

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SUNDAY EVENTNG MAPLE LEAF GARDENS

Presiding: J.O. Tally) Jr.) Fayetteville) North Carolina President Kiwanis International

CALL TO ORDER SINGING

"God Save the Queen"

"Star Spangled Banner"

Song Leader: Emil J. Beckstrom) Director of Convention Music Minneapolis) Minnesota

8:35

INVOCATION

8:40

GREETINGS

David McGruer) Montreal) Quebec

Governor) Ontario-Quebec-Ms.,ri time District (St. George) Montreal Club)

8:45

HYMN

9:00

IN MEMORIAM (Please withhold applause during this :portion of the :program)

SOLO

"MEMORIAL TRIBUTE"

Suggested:

Reverend William J. Johnston

(Retired - Eglinton United Church) Toronto) Ontario) SOLO

ADDRESS

Honourable Charles Malik) American University

Washington) D.Cu (tentative) CHORAL MUSIC

BENEDICTION

9:15 A.M.

9:25

10:35 10:40

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