SPO – 4006a.7 Page 140 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date the additional evidence which will be a
note for auditor’s verification.
2016.20 8.1 Fundamental failures of the CH performance.
From the ASA-2 findings the auditor team considers that there is a systematic failure associated with the recurrence of a mismatch againts the results of previous audits (ST-2 and ASA-1) 1) Safety and Health
responsibilities. Not met against the Implementation of Safety and Health Policy
“"plantations and palm oil mills employers should ensure that the workplace, machinery, equipment, transport and processes under their control are always safe and do not endanger the health of excessively."
a. Non-conformity
evidence or
observation against indicator 4.6.5 standard relating to potentially unsafe
Major SNP 60 hari (14 Juni
2016)
The CH has to shows the evidences for continuous
improvement of the system for developing and ensuring the discrepancies that never appeared on a previous audit does not happen again.
Root cause:
There is no RSPO requirement standard for internal audit which taking attention to detail by the party who is competent (PSQM team) Corrective Action:
PSQM team has already made the programme and implemented the RSPO requirement standard for internal audit for SMK3 scope towards the result of visiting by Mutuagung Lestari team and will be reported to the Unit of Manager and PSQM Manager per once in six months. (documentation:
programme and internal audit planning SMK3 requirement in RSPO)
Observation on 30th of June 2016
The organization has been sent the evidence of correctivity, such as:
1. Programme of internal audit.
2. The result of RSPO internal audit on 23rd-25th of June 2016 which is consist of the identification of incompatibilty.
Based on the evidence of correctivity which has been sent, the organization has not identify the area or indicator which wil be the requirement of SMK3, enviromental management, social impact management, and the separation of product with certificate
Closed 1
SPO – 4006a.7 Page 141 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date practices when
pesticiedes operator not using the appropriate mask.
b. Non-conformity
evidence or
observation against indicator 4.6.11 standard relating to not all high risk workers (chemical sprayers) specifically have been tested with annual medical surveillance for example spirometry and cholinesterase.
c. Non-conformity
evidence or
observation against indicator 4.7.2 standard relating to sprayers loading truck at AWE was not separate with water tank and spraying equipement.
d. Non-conformity
evidence or
observation against indicator 4.7.3
which has been suitable with the root cause that has been written before.
In the file of internal audit programme, the organization still not yet identify clearly the areas which will be the place for audit activity related to the requirement of SMK3 RSPO (and another requirements which are related with the implementation).
The result of internal audit which have been presented such as NCR (sheet of incompatibility), has still not clearly answering the requirement and the implementation of RSPO which has been done by the company. Based on the report, it is only the sheet of incompatibility and still not yet taking the scope of all reports of audit activity (date of audit, team of audit, and the schedule of audit) and the evidence of report has been distributed to the related division.
Observation on 22nd of July 2016
The organization has been sent the evidence of documentation internal audit implementation based on the standard of P&
C RSPO OF 2013 which has been held on 23rd-25th of June 2016 and also the commitment from management in the each unit of company. Based on the result of internal audit, can be presented that kind of
SPO – 4006a.7 Page 142 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date standard relating to:
• Several
harvesters at AWE not using safety helmet.
• Chemical spraying supervisor (mandor) at Division 1, AWE
not use
appropriate mask according to the MSDS
• Boiler and engine operators at mill stations not using safety ear muff.
• During the interview with harvesters and sprayers at Division 1 LBE reveaked they were buy their own PPE.
• During the morning muster the auditor team was known that there was no
documentation has been fulfilled.
Observation on 1st of August 2016 The organization has been sent the evidence of implementation document of internal audit has been suitable with the standard of P&C RSPO of 2013 which has been held on 23rd-25th of June 2016, and presented that the result of internal auditor observation has been done and passed the monitoring of ground check towards the fulfillment implementation of each indicator (especially for criteria f 4.6, 4.7, 5.1, 5.2, 5.3, 6.1, 6.2, and supply chain). The explanation of the RSPO internal audit result and the programme of corrective measurement which will be done to fulfill the incompatibility that has already found in the result of internal audit.
dari hasil internal audit tersebut Preventive Measurement:
PSQM team periodically has been done the implementation of internal audit to the unit which will do the RSPO audit for reviewing the forwardness and the conformity of SMK3 requirement in RSPO which will be reported to the Unit Manager and PSQM manager.
(Documentation: report of the forwardness and the conformity as the basic requirement in RSPO principle internal audit).
SPO – 4006a.7 Page 143 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date
PPE use
monitoring for the workers before they start working to the field.
e. Non-conformity
evidence or
observation against indicator 4.7.5 standard relating to the first aid kit boxes not completely filled according to the working risk, no record use of first aid kit.
2) Environmental responsibilities.
a. Non-conformity
evidence or
observation against indicator 5.1.3 standard relating to environmental impact management and monitoring.
b. Non-conformity
evidence or
observation against
Auditor’s Summary:
1st of August 2016
Based on the documentation which has been given and verified, team of auditor were assessing that the evidence of correctivity which has been presented is fulfilled. The consistency of implementation, correctivity which continually, also the P&C RSPO internal audit implementation by unit of certification will be re-verified on the next surveillance.
SPO – 4006a.7 Page 144 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date criteria 5.2 standard
relating to
consistency of HCV management and montoring
implementation c. Non-conformity
evidence or
observation against criteria 5.3 standard relating to waste management which multiple non- conformities raised and fail to address the real underlying causes of their poor environmental performance.
3) Social responsibilities.
Non-conformity evidence or observation against criteria 6.1 standard relating to social impact assessment that involves the participation of all affected parties.
4) Supply Chain requirement.
Non-conformity evidence or observation against
SPO – 4006a.7 Page 145 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date supply chain standard
relating to implementation of the mass balance countings (RSPO certified and non-certified).
2016.21 SCCS Modul E Versi 2014
E.3.1
Documentation of delivery / acceptance of RSPO certified products as well as supply chain training.
1. During the observation to weighbridge and interview with the operator, auditor team found non-
conformity of the weighbridge ticket document not mark as RSPO certified. This not accordance to the mill procedure.
2. The auditor team has interviewed with the mill security officer and Kelampai bulking station officer. During the interview revealed that they were have not been trained for supply chain as required.
NC
(Major) Lembiru
POM 60 days