Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Locations of Assessment
In carrying out the assessment, the team of auditors used the 0.8√y formula to determine the management unit sampling to focus on and also considered the issues raised by stakeholders. Based on this formula, the team of auditors determined that the sampling locations are one palm oil mill (Lembiru POM) and two estates (Lembiru Estate and Awatan Estate).
Mill security post. Interview with security officer regarding understanding of supply chain requirement
ASA-2 Number of units in this certification activity are two estates that supply the raw material (FFB) to Lembiru palm oil mill.
Weighbridge. Interview with weighbridge operator regarding separation of supply chain document
Kelampai Bulking Station. Interview with the representative of bulking station in regard the documentation and implementation of supply chain
Chemicals storage: in generally the storage managed well, however there is a record in the in the form of: there is no Hazardous Symbol, MSDS is not specific to chemicals NALCO, there are spills of chemicals powder on the
Schedule Waste storage: in generally schedule waste has accordance with the regulations, but there are some records that’s: first aid tools inadequate
Water Treatment Plant (WTP): WTP is works fine, flow meter to measure the flow of water entering and water diverted was worked
Observation and interview with the harvest foreman and the Harvester in terms of providing PPE, work tools, health and work accident insurance, wages, premium, Harvester in terms of providing PPE, work tools, health and work accident insurance, wages, premium, complaint handling. Observation and interview with the fertilization foreman and the fertilization team in the field of the provision of PPE, work equipment, health and industrial accident insurance, wages, premium, the fertilization team in the field of the provision of PPE, work instruments, health and occupational accident insurance, wages, premium , complaint handling, regular medical examination, injection training, first aid training, gender issues.
Block Spraying System (BSS) house. Observation on PPE’s place and provide the shower place for spraying worker
Observation and interview with the Spray Foreman and the Spray Team in terms of the provision of PPE, work tools, health and work accident insurance, wages, premium, Spray Team in terms of the provision of PBT, work tools, health and work accident insurance, wages, premium, complaint handling, regular medical examination, syringe training, first aid training, gender issue and buffer zone.
HCV area of Seleming Hill, block D4D. Observation the management to protect water spring
Controlling wells at Block F3H, control wells was made permanently, maintained, ground water is good quality and there is no indication of pollution and contamination
Observation and interview with the harvest foreman and the Harvester in terms of the provision of PPE, work tools, health and work accident insurance, wages, premium, the Harvester in terms of the provision of EAT, work tools, health and work accident insurance, wages, premium, complaint handling. The company applied the EFB as the zero waste effort as well as adding the organic ingredient application.
Block I1B of Division 1. Auditor was observed the fire watchtower with a height of over 15 meter
The company has used EFB as a no-waste experiment, as well as adding organic matter and nutrients to nutrient-deficient soils.
Block Spraying System (BSS) house. Observation on PPE’s place and provide the shower place for spraying worker
HCV Area Sungai Dua: riparian have not marked consistently. No bookmarks and markers adequate for the maintenance of river buffer zone
HCV Area Sungai Bata: riparian have not marked consistently. No bookmarks and markers adequate for the maintenance of river buffer zone
Domestic waste disposal/dumpsite at Block G04A (Division 2 AWE). Observe the implementation of waste management
Observe the implementation of the procedure, MSDS, Safety and Health, Storage conditions and interview with the representative official.
Fuel station, Fire Fighting Equipment Storage and Agrochemical containers Temporary storage AWE
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
No timeline has been explained in the procedure to respond to any request/query from stakeholders. There is no response from the company related worker grievance at Lembiru Estate (LBE) ie: inadequate quality of rice.
Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes
- Status: NCR 2016.2 with major cetegory 2.2
- and 2.2.5
- and 3.1.2
- and 4.1.3
- Status: NCR 2016.6 with Major Category
- and 4.8.2
- Status: Non conformity 2016.12 with major category
During the site visit, the group of auditors found that the company does not use military force. The Environmental Impact Assessment (EIA) conducted in 2004 was approved by the Kalimantan Province Local Environmental Office on May 24, 2004. The study covers an area of 24,000 hectares and a mill capacity of 60 tons FFB / hour).
Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner
- Status: Non-conformity 2016.14 with major category
- Status: Non-conformance 2016.16 with major category
Based on the fiber shell utilization report for the period July 2015 - March 2016, the efficiency of renewable energy reaches 0.83 Kwh/ton CPO. SNP has also made an analysis to determine the efficiency of the use of renewable energy compared to the use of fossil fuels (diesel).
There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties
- Certificate Holder has appointed officers responsible to carried out communication and consultation with local communities is Plantation Service Department (PSD), Head Region and Operational Manager
- and 6.3.2
- Status: Non-conformance 2016.17 with major category
The last meeting with trade union “Forum Serikat Buruh Kecamatan Marat (FSBKM) and the company is on June 4, 2015”, the meeting was attended by 8 employees and 8 staff members. Based on interviews with local communities (Batu Manang sub-village and Sedawak), it was stated that local development by the company is not following the communication method.
Environmental responsibilities
Summary of Assessment Report of Supply Chain Requirement
This person will be able to demonstrate awareness of the site procedures for implementing this standard. Not all the officers related to the supply chain activity (mill security officer and Kelampai bulk officer) were involved in the supply chain training.
Purchasing and goods in .1
Conformity Checklist of Certificate and trademark Use (Only apply for Surveillance Assessment Report) 1. Evidence of permission or approval certificate and logo from Certification Body which
Implementation of certificate and logo used by Client comply with size and type (shape)
Implementation of Certificate and Logo is not used on product X or√
- Summary of RSPO Partial Certification
PT. Mitra Austral Sejahtera
- There is compliance with all applicable local, national and ratified international laws and
- The right to use the land can be demonstrated, and is not legitimately contested by local
- There is a mutually agreed and documented system for dealing with complaints and
- Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities
- New plantings since November 2005, have not replaced primary forest or any area
- No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous
- Local people are compensated for any agreed land acquisitions and relinquishment of
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Identification of Findings, Corrective Actions and Observations at ASA-1 Assessment
The company must be able to show the evidence of the applicable legal requirements. The company is unable to show the evidence of the updated record of pesticide containers from LBE. The company is not able to show the record of realizing to reduce the GHG emission.
The company must be able to show records of the realization of the reduction of GHG emissions.
The review of the top management justified Time Limited Plan for Minamas Simedarby Group is not yet shown.
Identification of Findings, Corrective Actions and Observations at ASA-2 Assessment
Closed 15 July
The Certification Unit flagged an incoming mail case from Sukakarya's Head of Village, Sub District of Marau, District of Ketapang on October 20, 2015 regarding a request for water assistance to the Certification Unit. The Certification Unit marked the example of the reply letter to the head of Sukakarya village on 22 October 2016 and reference number LBE/030/PAB/X/15 as one of the types of replies from the incoming mail to the Certification Unit (the reply document and acknowledgment of receipt are available ). There are still some gaps in the understanding of the minimum standard for the accommodation of special operator personnel.
The PSD team carries out socialization every six months regarding the employee requirements based on the applicable regulations on June 23, 2015 at AWE for all members of SOU, such as the Regulation of Minister of Labor Number 9 in 2010.
Closed 13 July
Regulation of Minister of Labor and Transmigration No.02 in 1982 regarding the qualification for welders. Regulation of Minister of Labor and Transmigration No.01 in 1988 regarding the qualification for steam engine operator. Regulation of Minister of Labor and Transmigration No.33 in 2015 regarding the occupational health safety of electricity in the office.
Support The document regarding the map of the border area of the operation and point coordinates has not been saved and archived neatly.
Closed 22 June
It is already enough to cover the corrective action that there has been an officer who will monitor the validity of the employment agreement and also reported it to the manager. The company has been communicated with the legal department in Jakarta, and the reference number 95/LBP-Int/VI/2016 on June 1, 2016, regarding the extension of a third party work agreement for the sale and purchase of fresh fruit bunch. There is still no official elected to oversee the water source used by the community.
CH has been elected as an officer to oversee the water source, especially the one used by the society.
Closed 2 July
Corrective Action Limit Observation and Date Status Date Closed Worker used dusting. The audit team also monitored the use of the APD checklist for all employees which has been maintained since May 2016. CH has created an action plan for the MM (Memorandum of Understanding) with the medical testing laboratory provider to carry out that. periodically (every year).
From the documentation of the evidence given and the result of the interview with the doctor in the company, the team of auditors is assessing that the corrective evidence has been completed and completed.
Closed 12 July
Based on all documentation provided and verification during the audit activity, the auditor's team assessed that corrective evidence had been achieved. Where the data shows that the temporary workers are registered with the Social Security Administration and the payment has been made by the company. The consistency of the area management set as HCV will be verified during the next surveillance.
From all documentation given and verified, team auditors evaluate the corrective evidence has been achieved.
Closed 22 July
- Observation team of auditor on 22 nd of June 2016at AWE gas station,
- Observation team of auditor on 22 nd of June 2016 at the warehouse
- Observation team of auditor on 22 nd of June 2016at AWE agrochemical
- Observation team of auditor on 22 nd of June 2016 at the LBE house for
- Observation team of auditor on 22 nd of June 2016 at LBE fertilizer
- Waste handling at LBE workshop by separating the place for used iron
- Observation team of auditor on 22 nd of June 2016at the landfill of G004A
- Observation team of auditor on 22 nd of June 2016at the housing of AWE
- Observation team of auditor on 21 st of June 2016at the housing of AWE
- Observation team of auditor on 21 st of June 2016at IPAL Lembiru POM
- Observation team of auditor on 21 st of June 2016at IPAL Lembiru POM,
- Evidence of socialization and whole evaluation which have been done by
- Implementation of land application instalation for POME at LBE first
- The evidence documentation of evaluation for environmental
Limit Corrective Action Observation and Date Status Closed Date socialization that has been performed on. To satisfy the incompatibility, the certification body must prove that the waste has been properly managed and not allowed for incineration. Based on the verification result that has been performed by the auditor to see the correctness of this incompatibility, the audit team judged that the incompatibility of this indicator was still not achieved.
Based on the evidence of documentation given and verified, team of auditors judged that the evidence of correctives informed was fulfilled.
Estate 60 days (14 June
The mechanism for identify the stakeholder who will be involved in
List of stakeholder who identified will give the impact to the company
Evidence of socialization which has been presented (list of attendance)
Limit Corrective Action Observation and Date Status Closed Date the additional evidence which will be a. There is no RSPO requirement standard for internal audit which takes into account the details of the competent party (PSQM team) Corrective action:. The result of the RSPO's internal audit on 23-25 June 2016, which consists of identifying incompatibility.
Based on the evidence of correctness that has been sent, the organization has not identified the area or indicator that will be required in SMK3, environmental management, social impact management and separation of product with certificate.
Closed 1 August
Environmental responsibilities
Based on the documentation given and verified, team of auditors assessed that the evidence of correctness presented was met. The consistency of implementation, correctness which is ongoing, also the P&C RSPO internal audit implementation per unit of certification will be reverified with the next surveillance. The audit team interviewed the mill security officer and Kelampai filling station officer.
During the interview, they revealed that they had not been trained for the supply chain as required.
POM 60 days (14 June
Limit Corrective Action Observation and Date Status Closed Date (Documentation is available and has been verified by the auditor's team). Observation on June 22, 2016 A team of auditors carried out the verification for the document of socialization and training for the Head of Administration and Security of Lembiru POM and also for the staff of Kelampai Bulking Station. A team of auditors conducted the interview with the head of administration of Lembiru POM and Kelampai Bulking Station staff to understand the system and supply chain calculation.
Team auditor conducted the interview with the head of administration Lembiru POM and staff of Kelampai Bulking Station in the direction of the.
The CH must indicate that certified and non-certified FFB volumes have been verified by the responsible PIC. Then, the Mill teams are measuring the document which has already been prepared and must be completed with the verification of the Mill Manager as the responsible person. Separation of RSPO certified and non-certified document which has been verified by the person responsible for the Supply Chain (Mill Manager).
Based on the verification document and the interview, the audit team is assessing that the evidence was sufficient and complete.
Opportunity for Improvement at ASA-2
Noteworthy Positive Components at ASA-2
Summary of Arising Issues from Public, Management and Auditor Response Public Issues
After verification by the audit team, RKL-RPL reported to the Environmental Agency every six months. And subject to reduction if not achieved but fully completed by the company. There is no cooperation with local communities during the development of the social program or corporate social responsibility.
The response to aspiration or requests for information from communities is not consistently implemented by the company.
List of Stakeholder Contacted in the RSPO Certification Process
Sandika Natapalma (Simedarby Plantation Sdn Bhd) None Institution/NGO/Community Address Phone/Email Form i.
Assessment Program
