RSPO Supply Chain Certification Standard For organizations seeking or holding certification Adopted by the RSPO Board of Governors on 21 November 2014 (Module D/E for CPO Mill) 1.2 Organization details.
Description of Area Statement .1 Tenure
Description of Mill and Supply Base .1 Description of Mill
Time Bound Plan
Assessment Team
Khairul Anuar bin Abdul Hamid (Auditor)
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
- Locations of Assessment
Loading Ramp and Processing Area: Observe and interview the operators regarding their job descriptions and responsibilities. Adequate label and CSDS available at the chemical store, Compliance, eyewash, MSDS, SOP, PPE. Harvest work: Field 2009 - Worker interviewed: work as FFB loader for 3 years: During the interviews, the workers wore safety helmets with rubber shoes.
The workers' housing, housing and support facilities are in good condition (electricity and clean water are provided by the company). Agrochemical store: Employee interviewed: Work experience: 1 year, Origin: Sarawak - The store is properly constructed with shelving and signage. Harvesting Work: Field A1A - Employee interviewed: Worked as an FFB loader for 3 years: While interviewed, the employee wore a safety helmet with rubber shoes.
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
- Stakeholder contacted Please find appendix 1
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
There is written policy that commits to code of ethical conduct and integrity: refer Code of Business Conduct Updated: December 2011 approved by: Dato Mohd Bakke Salleh which includes the ethics of. A legal register covering the applicable local and international laws and regulations is available from the mills and estates. Based on document verification, field visit observed and stakeholder consultation showing that there is no land dispute issue.
There is an implemented management plan aimed at achieving long-term economic and financial viability. The water management plan was available to provide clean water to staff and workers. Water quality was maintained by the river reserve, where there is a clear policy and manual for the water quality plan. Proper training was provided to management staff and workers handling integrated pest management (IPM).
The issue related to safety and health was discussed during the meeting and the appropriate action plan for the outstanding issues was observed. Fire drill training conducted at the mill and property to improve staff and worker awareness of emergency handling.
Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored,
Waste is reduced, recycled, reused and disposed of in an environmentally and socially responsible manner. The document of the Waste Management Action Plan for the Year 2015/2016 was available and was observed by the auditor in each property. At the mill monitoring of renewable energy and oil usage (L) for CPO and FFB (MT) produced are recorded and tabulated on a monthly basis.
Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice
There is no smallholder in Lavang and Kelida Estate, however the management of the estate pays attention to a positive and negative impact on internal and external stakeholders have been identified as improving living standards and increasing health, educational facilities and cultural values and religious. An issue covered in the SIA report are Safety (Health and Education Facilities), Pollution Issues, Trade Union, Border Issues, Foreign Workers and Social Security Issues. There is a social management plan based on the SIA that has been carried out. The results of the meeting of the interested parties are documented in the Social Management plan and all issues are listed and the solution is documented with the Responsible Persons.
The complete timetable with those responsible is presented in the action plan for the year 2015/2016. Lavang and Kelida Estate Social Impact Assessment. A flowchart is available in Appendix 5 of the Sustainable Plantation Management System for addressing a documented system for social issues. Complaint resolution process for communication and consultation in resolving misunderstandings/conflicts/complaints or raising any issues with Lavang and Kelida Estate, the process is adopted in an efficient, timely and appropriate manner that is open and transparent to all affected parties.
There is a grievance redressal procedure for communication and consultation to clear misunderstanding / conflict / grievances or to raise any issues with Lavang and Kelida Estate, the procedure is adopted, in an effective, timely and appropriate manner that is open and is transparent to any affected parties. Proposed solutions in the negotiation process include, among other things, affected parties to vacate the area, compensation to be given to those affected.
Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages
But all workers are aware and know how to complain if any problems arise. There is no harassment or abuse in the workplace and reproductive rights are protected. There is a special treatment for pregnant women through a letter to be distributed to working women not to handle the chemical.
Sime Darby is directly employed by the foreign workers and the contract agreement is signed when the workers reach the estate. There are no restrictions on employees leaving the estate and housing facilities outside of working hours. There are also registration books (Rekod Passport Keluar Masuk) for foreign workers of Lavang Estate, registrations of incoming and outgoing passports.
Based on the interviewees, there is no contract substitution at Lavang Estate from the foreign workers. Based on information areas cleared without prior HCV assessment since November 2005, there is no cleared area during this period.
Where it can be demonstrated that local peoples have legal, customary or user rights, they are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent
A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantations or operations, or expanding existing ones, and the results are incorporated into planning, management and operations. Soil surveys and topographic information are used for site planning in establishing new plantings, and the results are incorporated into plans and operations. New plantings since November 2005 have not replaced primary forest or any area needed to maintain or enhance one or more high conservation values.
A letter was observed on September 30, 2014, issued by Sabarinah Marzuky (Head of RSPO & Certification Unit PSQM Department, Sime Darby Plantation) to the RSPO Secretariat regarding the progressive submission of land use change analysis results for areas cleared without prior HCV assessment since November 2005. No new plantings are made on local people's lands without their free, prior and informed consent. This is done through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions. Growers and millers regularly monitor and assess their activities and develop and implement action plans that enable demonstrable continuous improvement of key activities.
GHG emissions reporting has already been submitted to the RSPO board pending technical advice from the RSPO Reduction and Emissions Working Group. GHG emissions reporting has already been submitted to the RSPO board pending technical advice from the RSPO Reduction and Emissions Working Group.
Summary of Assessment Report of Supply Chain Requirement
S-4 Lavang Palm Oil Mill has a record of actual produced tonnage of CPO and PK (RSPO certified). S-4 The Palm Oil Mill only makes claims regarding the use of or support for RSPO certified palm oil that is in accordance with the RSPO rules for communication and claims. The S-4 Lavang Oil Mill (SOU 31 Sime Darby) has a work procedure as a guideline to ensure the implementation of all the necessary elements.
This procedure is a Standard Operating Procedure for the RSPO Supply Chain Traceability and Certification System (SOP No. 1 Revised March 2013). The responsible person appointed to ensure the operation of the mill based on the applicable procedure is the Assistant Engineer of Lavang Oil Mill also as the RSPO/ISCC representative for the Palm Oil Mill under the terms and conditions of the Sime Darby Plantation of Mill Management Quality System (MQMS). S-4 Lavang Palm Oil Factory had a fruit receiving mechanism by the driver to show the FFB Bill of Lading from each SOU 31-Sime Darby Nuclear Estate (FFB certified) and FFB Dispatch Chit (FFB not certified) from another source.
S-4 The Lavang Oil Mill has a monthly summary of sustainable FFB, CPO and kernel and was recorded on a quarterly basis. Since the annual surveillance audit (ASA 3) to ASA 4, there has been no demand or transaction of RSPO certified products in the Lavang Palm Oil Mill.
Conformity Checklist of Certificate and Logo Use
Evidence of permission or approval certificate and logo from Certification Body which
Implementation of certificate and logo used by Client comply with size and type (shape)
Implementation of Certificate and Logo is not used on product X or√
- Summary of RSPO Partial Certification
- There is compliance with all applicable local, national and ratified international laws and
- The right to use the land can be demonstrated, and is not legitimately contested by local
- There is a mutually agreed and documented system for dealing with complaints and
- Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities
- New plantings since November 2005, have not replaced primary forest or any area
- No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous
- Local people are compensated for any agreed land acquisitions and relinquishment of
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Identification of Findings, Corrective Actions and Observations at ASA 04
From this assessment, SDPSB has successfully certified all their factories, except for one, which has been audited and is awaiting certification. The group has a common human resources policy which is also extended to all operating units. Examples: The latest revision of the Group Employee Handbook, May 2014, explains to employees their benefits and company rules.
Matters related to employees is that all operational units are monitored on a monthly basis and reported through the monthly Plantation Management Committee (PMC) Meeting attended by department heads. For example: PSQM monitors HR and social issues with the help of the internal audit team and reviewed by the PSQM Head of Department. Legal ownership of land and its land use is available to all operating units and is demonstrated through relevant land titles.
The procedure, under the SPMS manual, "Complaints and Grievances, Annex 5", is made available from the head office and cascaded to all operating units. On a monthly basis, the reports are shared with the head of social and environmental project units under PSQM and reviewed during the monthly PMC meetings.
POM and
- Opportunity for Improvement
- Consideration to improve the control of legal book to ensure latest version at the point of use
- Consideration to review the legal compliance evaluation process to ensure the legal compliance effectively evaluated
- Consideration to review the training needs and monitor the training implementation to ensure all relevant personnel (boilerman) attended Hearing Conservation Training
- SCCS The POM shall adjust the procedure and all of form related to Supply Chain Module and refer to new Standard of RSPO Supply Chain Certification System
- Noteworthy Positive Components
- Summary of Arising Issues from Public, Management and Auditor Response Public Issues
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
- DATE 26 – 30 October 2015 PLANNED TIME ACTUAL
There is a suggestion from the school management whether Sime Darby can help improve the school's facilities, especially for OKU. There is a request submitted to the management of Sime Darby for 2014. There is a contractor who has a contract with Sime Darby (Lavang POM) and who is satisfied with the payment of the contract.
They thank Sime Darby for keeping the environment peaceful and people's safety was ensured inside the company, no burglary and thief. Sime Darby made greater efforts for the safety of workers at work and they thanked the management for the precautions taken. Estate has no budget to deliver the gas station and Kedai Rakyat 1Malaysia/Sime Darby grocery at Desa Lavang.
There is also a proposal to supply Kedai Rakyat 1 Malaysia / Sime Darby grocery store to standardize the price of goods and groceries. Thanks to the Sime Darby management for providing space for selling the various needs of the workers.
