SPO – 4006a.7 4 Disediakan oleh Mutuagung Lestari untuk Bukit Puteri POM –SOU 10 (Sime Darby Plantation Sdn Bhd). SPO – 4006a.7 5 Disediakan oleh Mutuagung Lestari untuk Bukit Puteri POM –SOU 10 (Sime Darby Plantation Sdn Bhd).
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Locations of Assessment
Successfully passed the Indonesian Sustainable Palm Oil (ISPO) Lead Auditor Training Course, RSPO Lead Auditor Training Course and auditor of RSPO Next. Attended various trainings such as: HCV, Auditor for Indonesian Sustainable Palm Oil (ISPO) training, Auditor/Lead Auditor Management System Certification (ISO RSPO Lead Auditor training, and RSPO Next training.
Security and Weight Bridge Station. Observastion and interview related to FFB reception and CPO/PK despatch and SCCS implementation
Loading Ramp Station. Interview related to OSH, employment and procedure and obeservation on its implementation
Workshop. Observation on OSH and environment aspect, interview with personnel related to employment aspect
Chemical storage. Observation on OSH and environment aspect, interview with personnel related to employment aspect
Water Treatment Plant. Observation on OSH and environment aspect, interview with personnel related to employment aspect
Effluent Pond. Observation on OSH and environment aspect, interview with personnel related to employment aspect
Workers houses. Clean and confortable 3 room house
SW store. Proper storage and label
Land preparation and Chipping activity on Field 016C. There are mechanism land preparation and replanting activity
Barn Owl Box (BOB) on Field 14C. According to observation, this BOB was active and there are rat bonds on the lands
Harvesting on Field 90D. There are foreigner workers from Indonesia, according to interview with workers
Buffer zone on Field 09A/09B. There are buffer area with secondary forest
EFB Mulching on Field 98G. There are EFB mulching with doses 200 Kg/Plants
Slope area more than 25 o . There are several oil palm was no prostrated as soil conservation
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
Please mention in the external communication procedure, article 6.6: all requests submitted to Estate/mill and from the media must be addressed to the head of the Corporate Communication department. Bukit Puteri Mill and Bukit Puteri Estate have valid land ownership under Sime Darby Plantation Sdn Bhd.
Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield
And also there are mechanisms to check the consistent implementation of procedures through internal audit by PSQM, Mill Advisor Visit and Plantation Advisor Visit. Based on document verification and interview with assistant processing manager, there are two suppliers of FFB such as: Green Agro Pyramid Business Trading and Seng Highland Fruits Trading.
Practices maintain the quality and availability of surface and ground water
Based on an interview with the estate manager and a field visit to the chemical storage, Sime Darby Plantation Sdn, Bhd has been implementing a zero paraquat policy since 2010. There is an Environmental SOP and Quality Management System (November 2008) and a Picture Security Standard (PSS). Chapter 8 on Pesticide Management. Based on the inspection of the field and the disposal site, there is no evidence that containers with pesticides are being disposed of and used for other purposes.
According to the field observation, no female worker was found in chemical spraying in Bukit Puteri Estate. Based on field observations and interviews with workers mentioned that HIRARC is well understood and displayed at every station. Based on the site visit it is known that the management of the unit has provided PPE to the workers as per HIRARC and it has been considered as a precaution attached to the chemical packaging (specific to the chemical applicator).
Based on document review known that there is no lost time due to accident in the mill for FY16/17 (as of March 2017) and total LTI 96 hours reported in estate (as of April 2017).
Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored,
The HCV Reassessment Report for Pahang Area dated March 2016 covering SOU 10 Bukit Puteri and 2 other SOUs in Pahang Region has been prepared by PSQM Department. The report describes a total of 21.36 ha of HCV area identified in SOU 10: Bukit Puteri which includes only HCV area 4 ie. mill runoff pond covering 3.42ha in block P97D, nursery pond covering 0.37ha in P97C, sloping areas covering 19.62ha and ex-quarry area covering 2.18ha.
Bukit Puteri Estate, a waste register has been produced for regular waste, clinical waste and scrap iron. Bukit Puteri Estate, chemicals are stored in accordance with OSHA regulation with proper labeling and MSDS available at the store. Household waste is collected daily and deposited at the internal landfill, Block A at Bukit Puteri Estate.
However, there is a circular on New Risk (HIRADC & EAI) and Waste Management Project from Head of Upstream, Sime Darby Plantation (Ref: PSQM/ESH) and the Roadshow is now underway.
Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice
However, the company welcomes any complaints brought to the RSPO complaints system. Based on interviews with the NUPW board for POM and Estate it is mentioned that so far there are no employment issues that require discussion with management representatives. Based on the master list of employees in the mill and estate and conform during the site visit, it is known that there is no evidence of child exploitation.
Based on the master list of mill and estate employees and during the field visit, it is known that no evidence of discrimination was found. There is no harassment and abuse in the workplace, reproductive rights are protected. Confirmed during interview with local workers, mentioned that there is no threat to family members (foreign workers do not bring their family members).
There is no substitute contract, and based on interviews with migrant workers from Indonesia, Nepal, Bangla and India, it is mentioned that the current job offers in the respective countries describe the type of work and the company they work for.
Summary of Assessment Report of Supply Chain Requirement
Certified CPO sent to this factory under SDP group (Jomalina Refinery Sime Darby Sdn Bhd) for the period July 7, 2016 – July 6, 2017. Based on document verification, namely scale ticket and mass balance data, it is known that Bukit Puteri POM sent CSPO since 7 July20 – 20 April 2017 amount of 1157.95 MT to Jomalina Refinery Sime Darby Sdn Bhd, while in the e-trace transaction record up to 25 April 2017 there is no CSPO sale. Due to all deliveries of CPO and PK will be in accordance with the contract allocated by the Global Trade and Marketing Department (mentioned in clause 9.1 of the SOP) and it is mentioned that all delivery of CSPO to the refinery under the SDP will be recapitulated by GMT and will be notified to the RSPO prior to the license expiry date.
Documented procedures .1
The site must have documented procedures for receiving and processing certified and non-certified FFBs. The SOP for sustainable supply chain and traceability can be shown in Annex 15 of Sustainable Plantation Management System, Version 2, Year 2016, Issue No: 1, Dated March 2016. The mill will source from pre-defined supplier properties as per supply base list and crop diversion for SOU.
Mill will display the list of certified FFB suppliers (with certificate number and validity period) at the weighbridge station. Noticed that the SAP of Bukit Puteri POMl the list of certified suppliers in the coding system is drawn up, for example Bumi Putra Estate Code: E297.
Purchasing and goods in .1
Conformity Checklist of Certificate and Logo Use (Only apply for Surveillance Assessment Report) 1. Evidence of permission or approval certificate and logo from Certification Body which
Implementation of certificate and logo used by Client comply with size and type (shape)
Implementation of Certificate and Logo is not used on product X or√
- Summary of RSPO Partial Certification
- Un-Certified Units or Holdings
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Identification of Findings, Corrective Actions and Observations at Re-cert Assessment
Compliance of the non-certified management units of Sime Darby Plantation Sdn Bhd against the rules for partial certification was determined through self-assessment in accordance with RSPO Certification System Clause 4.2.4. While Section 29A actually relates to the prohibition of open burning (numbering of the section is incorrect). e) The Factories and Machinery (Person in Charge) Amendment (Amendment) Regulations 2014 are not included in the LORR. f) Environmental Quality (Clean Air) Regulations 2014 still not in the LORR (Bukit Puteri Meule). g) Pesticides (Labeling). The company has provided an updated LORR for Bukit Puteri Mill and Estate which now includes the missing details of legal requirements as listed above.
The company provided an updated LORR for Bukit Puteri Mill and Estate which now includes the missing details of legal requirements and compliance assessment has also been done. After the revision of the guidance, PSQM will develop an information for all operational units regarding the updates to avoid misinterpretations and therefore, to ensure the protection of water bodies. Cypermethrin application to immature areas is done twice a month, regardless of the number of rhinoceros beetles in the field.
The mentioned EHS risks are identified and evaluated every year. a) Score and control sampled from HIRARC records show inconsistency in risk management recommendation, as risks rated medium (4–11) and high (12–16) were found to have no risk management recommendation. measure and without clear planning for the implementation of risk management, as no responsible person was appointed to monitor the implementation and there was no proposed date.
Mill and estate: There is no evidence that the management captures ongoing SIA issues and incorporates them into the management action plan
Plans for avoiding or mitigating negative impacts and promoting positive ones, and monitoring identified impacts, will be developed, documented and timed in consultation with stakeholders, including responsibilities for implementation. A meeting was to take place between the factory management, the estate management, the bus operator and the parents, but the management plan did not specify when the meeting would take place. Estate: Does not include a status update (completion and evidence) on the issues captured in the SIA report. 1c.
There is no evidence that management captures ongoing SIA issues and incorporates them into the management action plan. 1b) The company updated their SIA management plan to indicate the status of all planned actions as done. 1c) The company has provided evidence of implementation of the SIA management plan, e.g. EAT provision records as evidence of action plan to provide good quality EAT to workers, and meeting regarding transport for school children as explained above. The mill has provided a new action plan for the year 2016/2017 which plans to have two new houses for workers (observed to be in progress on site as the houses are already built and pending the certificate of fitness), parking for vehicles, and to provide 17 units of roof turbine and ventilators for drivers and staff.
During the ASA-1, the auditor verified the effectiveness of the corrective and preventive measures planned and taken.
Availability of Employment Contracts/Extensions
Contradiction between contract and practice
Third Party Contract Workers
Passport/OT Consent Forms
Validity of the contracts/ consent letters/other documents)
Language
- Identification of Findings, Corrective Actions and Observations at ASA-1 Assessment
- Opportunity for Improvement
- Noteworthy Positive Components
- Summary of Arising Issues from Public, Management and Auditor Response
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
It has been clarified by the company that the variations in the English and Malaysian version of the contract are due to the. There is a phrase in the social policy that says "the company is committed to developing and applying a policy." In addition, there is no documented evidence of communication of the policy to all levels of the workforce.
Female staff interviewed at the estate and mill confirmed that they attended the meetings and were briefed on the reproductive rights policy of the company. This person will be able to demonstrate awareness of the site procedures for implementing this standard. During on-site verification, the staff were interviewed and confirmed that they had attended the training and were able to explain their expected responsibilities in the implementation of the SCCS.
The staff responsible for updating the Mass Balance data do not understand the maintenance of the data.
List of Stakeholder Contacted in the RSPO Certification Process
SPO – 4006a.7 Page 68 Prepared by Mutuagung Lestari for Bukit Puteri POM –SOU 10 (Sime Darby Plantation Sdn Bhd). SPO – 4006a.7 Page 69 Prepared by Mutuagung Lestari for Bukit Puteri POM –SOU 10 (Sime Darby Plantation Sdn Bhd).
