SCOPE OF THE CERTIFICATION ASSESSMENT
Assessment Standard Used
Organisation Information
Type of Assessment
Locations of Mill and Plantation
Estate (LWUE) Village of Berang, Sub District of Simpang Teritip; Distrik van Wes-Bangka, Provinsie Bangka Belitung.
Description of Area Statement
Planting Year and Cycles
Description of Mill and Supply Base
Estimate Tonnage of Certified Product
Other Certifications
Time Bound Plan
Not all units under SMART Tbk are RSPO certified. There are still some units, especially the small companies, who refuse to follow the RSPO certification, but the management unit still communicates with the small companies about the implementation of RSPO certification. There are two factories that do not comply with the time-bound plan and the company has given the justification that Pelakar Mill cannot implement ST-2 because it was through the liability disclosure process and Bukit Kapur Mill cannot prove the land rights ( Country Use Title is still pending).
ASSESSMENT PROCESS
Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment
Observation of hazardous waste management and interviews related to the medical examination, use of PPE, first aid equipment and training ever provided. Observation of the activities of receiving and sorting FFB and interviews related to the understanding of the work procedures and PPE. Observation of water management, registration of water consumption and waste management from WTP and interviews in connection with the medical examinations and handling of used chemical containers.
Observations of hazardous waste management and interviews regarding medical examination, use of personal protective equipment, first aid equipment and training ever provided. Interviews covered regulatory compliance, pollution issues, labor issues, land disputes and OHS.
Stakeholder Consultation and Stakeholders Contacted
Observation of the processing activities in the mill starting from sterilizer, tipper, pressing station, clearing station, nut and core stations, engine room and boiler stations and the interviews related to PPE, understanding of OHS, health examinations and workers welfare. Observation of the hydrant system readiness as one of the tools for fire preparedness and interviews related to the training offered. Observations on hazardous waste management, hazardous symbols are used, supporting facilities such as eye showers.
Observations of waste management and PPE use, as well as interviews regarding safe work training ever provided, accident insurance, health insurance and worker welfare.
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
The Company has a list of public documents described in the document of information list for stakeholders. In addition, the company conducted socialization regarding the SOP of Communication and consultation for workers, for example, on 4 March 2015 in the Meeting Room at Bukit Intan Estate. Based on the data of semi-detailed soil survey report, it is not identified land with peat classification in the operating area of the company.
The results of the document investigation showed that the use of water in the mill is below the budget (1.16 M3 water/ton FFB). The company has an integrated pest management (IPM) program which is planned according to the SOP guide and specific policy in the field. The justification for the pesticides used depends on the identification of weeds in the field and the SOP for weed control.
The company has documented the pesticide toxicity (LD50) records at each property in the monthly pesticide toxicity data document. Field visits to the central warehouse in Bukit Intan Estate and South Leidong West Estate showed that all pesticides used are kept separate from other materials. The company has arranged for accident insurance for their employees in accordance with the conditions laid down by the government in the form of the Norwegian Working Environment Authority.
The company has shown the results of greenhouse gas calculations in the period of 2015 and provided evidence of the results of the greenhouse gas calculations to the RSPO, reported on February 8, 2016. Note of the communication can be shown by the company in the report documents of the monitoring of social impact. . The SOP also states that the company guarantees the anonymity of the report and the discloser of the matter (whistleblower).
The results of the field visits to the housing estates of Bukit Intan Estate and Leidong West Selatan Estate showed that the management unit has provided adequate housing facilities equipped with clean water and lighting. In cooperation with other parties, the company is documenting all agreements in the form of the Labor Agreement (SPK).
Summary of Assessment Report of Supply Chain Requirements
The site must have written procedures and/or work instructions to ensure the implementation of all elements specified in these requirements. This person must be able to demonstrate awareness of the field procedures for implementing this standard. The site will have documented procedures for receiving and processing certified and non-certified FFBs.
Leidong West Mill had SOP of SCCS as described in the report of ASA-1. The site will verify and document the volumes of certified and non-certified FFBs received. The site will notify the Certification Body immediately if there is a projected overproduction of certified tonnage.
Leidong West Mill notified the Certification Body (CB) of the surplus of certified products as shown in letter no. Excess production at Leidong West Mill because during this period, Bukit Perak Mill, which is a factory owned by PT Bumi Permai Lestari (BPL), is undergoing repair process, so FFB from Bukit Perak Estate and Bukit Permata Estate is sent to Leidong West Mill. Leidong West Mill had a report detailing FFB receipt, CPO production, PK production, CPO shipment, PK shipment, and product inventory in Leidong West Mill observed the total FFB received, CSPO and CSPK production, and CSPO and CSPK shipment every month.
The site will ensure and verify through documented procedures and record keeping that the RSPO certified oil palm product is kept separate from non-certified material, including during transport and storage. Leidong West Mill does not differentiate between RSPO certified products (CSPO and CSPK) and not during the storage and shipping of products. Leidong West Mill aims to process 100% of the FFB from the RSPO certified estate.
Conformity Checklist of Certificate and Logo Use
Summary of RSPO Partial Certification
This procedure explains about job description, steps in the socialization process, identification, negotiation, payment of land compensation and documentation of payment. The company also has the SOP Free prior informed consent (SOP/SMART/SENS-CSRD/SADV/I/003). The company also reports liability data and zero liability information for all Sinarmas Group, including Pelakar Mill and.
The company also has a SOP for free prior information and consent (SOP/SMART/SENS-CSRD/SADV/I/003).
Identification of Findings, Corrective Action, Observations, OFI and Noteworthy Positive Components
Minor S-2 The operator must provide proof that spraying personnel have passed an emergency medical examination. Minor S-2 The management unit must provide evidence of a justified time-bound revision of the plan. Periodically review the time-bound plan and create justification for the unit that has not been certified in SMART TBK.
Based on the explanation that it is known that the Pelakari Mill cannot be certified in 2014 because the designated certification institute has not received evidence that has been certified by ASI so that it can be postponed to 2015, while. Leidong West Mill still receives FFB from non-RSPO certified property as of March 2015 because Bukit Perak Mill experienced churn thus reducing production numbers and. The declaration letter from Babel PC on 29 February 2016 stated that PT MP LWI (LWSM) implementing the RSPO SCCS module (2014 standard) D-CPO Mills: IP and since that date has received FFB only from the property that has been certified.
The management unit also shows a summary of the receipt of FFB in February and March 2016, which explains that as of February 27, 2016, Leidong West Indonesia Mill has not received FFB from the estate that was not certified. Management unit has carried out socialization regarding PT MP LWI (LWSM) implemented RSPO SCCS (2014 standard) module D-CPO Mills: IP and PC policies on the mill only receive FFB from units certified by RSPO on 21 March 2016. In the same case, namely Bukit Perak Mill underwent overhaul, then the FFB will be transferred to the FFB from the certified estate.
Leidong West Mill continues to receive FFB from the estates not certified as RSPO since March 2015 because Bukit Perak Mill experienced overruns which therefore reduced the number of production and diverted the FFB from the estates not certified to Leidong West Mill do not have. The management unit conducted socialization related to PT MP LWI (LWSM) was implemented RSPO SCCS (2014 standard) module D-CPO Mills: IP and PC policies on the mill only receive FFB from units that have. Leidong West Mill continues to receive FFB from the estate that has not been certified as RSPO since March 2015, as Bukit Perak Mill has experienced holdover, thus reducing the number of production and diverting the FFB from the non-certified estate to Leidong West Mill has.
Summary of Arising Issues from Public, Management and Auditor Response
The company already has land rights documents, plantation business permit (SPUP) and environmental documents (DELH). The company has achieved the property class ratings in 2015 with the title estate class III. The company has not received an application in connection with the purchase of small businesses in Tebing Village.
The company has permits related to the environmental 4. PT.LWI will always manage the environment properly. and in accordance with applicable regulations. The company has managed the environmental aspects well, generally described in criterion 4.4;. In addition, the company has demonstrated compliance with the environmental regulations as stated in criteria 2.1.
In the field of the company, there is no discrimination in obtaining equal work between men and women. The salary mechanism of the employees as per the applicable rules and there is a difference between the unit pay in class H and class B. The company has given freedom of union to all employees. The communication with the company was good, if he wants to communicate with you, he can contact the manager directly.
The company has always helped the villagers with the annual village parties. The company also did not communicate any more regarding the management of the waters of the Lambur River. The contractor and the company are obliged to use personal protective equipment in accordance with the company's SOP.
CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Formal Sign-off of Assessment Findings
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program
