SPO – 4006a.7 Page 87 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date 13th of July 2016
From the evidence of documentatiton that has been given during the verification process, team of auditors are assessing that the corrective of evidence has been fulfilled.
The consistency of evaluation implementation for labor’s regulation fulfillment (especially for the qualification of special operator) will be re-verification on the time of visit for Surveillance-3
2016.03 2.2.2 Monitoring and maintenance of boundary poles.
During the field visit to LBE auditor team sighted there were several boundary poles missing and broken. There wes also not available the monitoring and followed for maintenance of the boundary poles.
Minor SNP ASA-3 CH has to shows the monitoring of the boundary poles which shall be clearly demarcated and visibly maintained.
Root cause:
The supporting document regarding to the map of operational’s limit area and point coordinates have not been saved and archived neatly.
Officer be through the difficultness when they’re identifying the boundary spot of operational’s limit area in the ground.
Corrective Action:
RSPO Officer in order to archive the document of limit area operational’s map neatly at the Secretariat of RSPO
periodically once in a month and reported it to the PSQM team and Head of SOU (Update checklist of RSPO document’s archive).
The Plant Foreman is doing monitoring the stakes of cultivation rights periodically and reported to the Unit Manager once in a
Closed 22
SPO – 4006a.7 Page 88 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Std Nonconformity Grade Locatio
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Limit Corrective Action Observation and Date Status Closed Date month (document attached: the power of
attorney appointment of the administration of plant, photo of the condition of cultivation right of stakes, checklist of cultivation rights monitoring)
Preventive Measurement:
Assitant is doing the verification’s monitoring of stakes cultivation rights, with the
crosscheck in the ground and reported it to the Estate Manager once in every three months. Reviewing and evaluating the standard operational procedure in controling cultivation rights’ stakes.
Auditor’s Summary:
Ground Observation on 21st of June 2016 Team of auditors are checking the stakes of cultivation rights and monitoring what has been made nicely by unit of management and reveal that all of the stakes has been available and treated well. There are several stakess which have been lost, but Unit of Certfcation has signified the corrective’s plan and the procurement of stakes’s limit and has been coordinated with National Land Agency.
2016.04 4.1.4 Records the origins of all
third – party sourced FFB Major POM 60 days (14 June
2016)
CH shall be to show
the Purchase
Agreement FFB from
Root cause:
There’s still no PIC officer who will do the monitoring the term of work agreement in
Closed 22 June 2016
SPO – 4006a.7 Page 89 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Std Nonconformity Grade Locatio
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Limit Corrective Action Observation and Date Status Closed Date CH has not been able to show
the Purchase Agreement FFB from a 3rd party is still valid. In addition, also can’t showed the evidence that the TBS from a 3rd party comes from the legal sources and it’s not forest area.
a 3rd party is still valid.
In addition, also can’t showed the evidence that the TBS from a 3rd party comes from the legal sources and it’s not forest area.
checklist mode.
There’s still no coordination between Mill Team with Legal Department regarding to the extention of the third party fresh fruit bunch work agreement.
Corrective Action:
Corrective action that should be done by CH, such as:
- CH should conduct the re-cooperation to all third parties who the validity of cooperation has been exhausted. One of the kind of the collaboration is the addendum of work agreement. There’s an example of addendum which is available with the reference number 03/SPK-KSK/I/2016 and the validity of the addendum is six months (until on 31st of July 2016).
- Appoint the PIC officer for monitoring the work agreement. There’s an appointment letter which is available with the reference number 0943/LBF-Int/VI/2016 on 1st of June 2016 regarding to the appointment as the monitoring officer. It is already enough to cover the corrective action that there has been an officer who will do the monitoring the validity of work agreement and also reported it to the Manager.
- Conduct the coordination between Mill
SPO – 4006a.7 Page 90 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
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Limit Corrective Action Observation and Date Status Closed Date Team with Legal Department regarding to
the extention of work agreement of the third party fruit fresh bunch’s acceptance in written by mail from Mill Manager on 24thof June 2016. (Documentation’s mail from Mill Manager to the Legal Department).
- Company has been communicated with the Legal Department in Jakarta, and the reference number 95/LBP-Int/VI/2016 on 1st of June 2016, regarding to the extention of third party fresh fruit bunch sales and purchases work agreement.
- The agreement has been signed by the LBF Factory Manager for the purpose of communicating that the third party’s work agreement validity has been expired. The arrangement of work agreement should be done by the Legal Department in Jakarta and the copies should be given to CH.
- There’s a document of third pary sales and purchases of fresh fruit bunch’s monitoring which is available on June of 2016, and the document will be used as a controlling tool for CH to monitor the validity of third patry work agreement.
Preventive Measurement:
Verification the monitoring result of work agreement every one month by Mill Manager (Documentation: Document of the term work agreement verification form).
SPO – 4006a.7 Page 91 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Limit Corrective Action Observation and Date Status Closed Date Auditor’s Summary:
Observation on 21st of June 2016
Based on the documentation which has been shown to all auditors, the incompatibility can be closed. The effectivity and consistency of corrective and preventive action will be seen on the next visit of audit.
2016.05 4.4.1 Water Management Plan CH has not able to provide the document of all water management plan in PT. SNP, including protection of watercourse for communities.
Such as: water source, mechanism of protection, plan of water catchment installation, etc.
minor PT . SNP CH shall be able to provide the document of all water management plan within plantation area is adequate.
Root cause:
There is still no officer who has been elected to do the supervision for the source of water that used by society.
There is still not yet made the supervision planning programme for source of water by the officer who has been elected that used by society Preventive Action:
CH has been conducted the election for the officer in supervising the source of water, especially that used by society.
The election has been conducted to every unit of estate which is suitable with these documents:
a) Letter of appointment for the officer at Awatan Estate (Reference Number 01/AWE-HCV/VII/2015 on 1st of July 2015, on behalf of Bambang).
b) Letter of appointment for the auditor at Lembiru Estate (Reference Number 01/SP-
Closed 22 June 2016
SPO – 4006a.7 Page 92 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Limit Corrective Action Observation and Date Status Closed Date PT.SNP/HCV-LBE/01/16 on 1st of
July 2015, on behalf of Liyono).
The letter of appointment informed that the officer should do the monitoring of water management (water sampling and buffer zone management) and do the coodination with Marau Certification Staff and cooperated with stakeholders.
The location of water source has been established by CH, consist of:
a) The upstream of Awatan river (appropriation for drinking water and plant activity)
b) The downstream of Awatan river (appropriation for plant activity) c) Reservoir of Awatan Estate
(appropriation for drinking water) d) The upstream and dowstream of
Sekakai River (appropriation for drinking water)
e) Reservoir at the first shed of Lembiru Estate (appropriation for drinking water)
f) Water springs of Seleming Hill (appropriation for drinking water)
Representing the document of water management programme which is including the information regarding to water management and buffer zone, such as:
a) Creating the schedule for planning and procedure.
SPO – 4006a.7 Page 93 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Limit Corrective Action Observation and Date Status Closed Date b) Identifying for water source area.
c) Rehabilitation for plant/enrichment with type of wood plant.
d) Marking area of river demarcation.
e) Monitoring the quality of water table which is in-out from the estate and evaluating the result of analysis.
f) Socializing to all employee and society.
The programme informed the time management for each month in 2016.
Preventive Measurement:
CH has been planning for corrective action that will be done by officer who has been elected by the monitoring document every month, in order to avoid the incompatibility to be happened again.
Auditor’s Summary:
Observation on 22nd of June 2016
From all the corrective’s evidence that have been presented by team of auditors, they’re assessing that it can be fulfilled dan the implementation will be verificated for the next evaluating (ASA-3).
2016.06 4.6.5. PPE’s Using by Pesticide Operators
According to field observations known that a spraying mandor (supervisor) in AWE is not use
Major Estate 60 days (14 June
2016)
CH shall provide and use the appropriate safety and application equipment and also using PPEs in
Root cause:
There is still no monitoring form of APD for supervision.
There is still no specification of APD utilization for the job with chemical risk
Closed 2