SPO – 4006a.7 Page 145 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date supply chain standard
relating to implementation of the mass balance countings (RSPO certified and non-certified).
2016.21 SCCS Modul E Versi 2014
E.3.1
Documentation of delivery / acceptance of RSPO certified products as well as supply chain training.
1. During the observation to weighbridge and interview with the operator, auditor team found non-
conformity of the weighbridge ticket document not mark as RSPO certified. This not accordance to the mill procedure.
2. The auditor team has interviewed with the mill security officer and Kelampai bulking station officer. During the interview revealed that they were have not been trained for supply chain as required.
NC
(Major) Lembiru
POM 60 days
SPO – 4006a.7 Page 146 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date (Documentation is available and has
been verified by the team of auditor).
2. Conducting the socialization and training for RSPO supply chain for Chief of Section Administration Lembiru Mill and also fot the security of POM on 9th of May 2016 and for staff of Kelampang Bulking Station on 19th of May 2016 which has done by PSQM assistant (photo and documentation of training activity has been verified by the team of auditor).
Preventive Measurement:
The monitoring routine for the using of RSPO stamp periodically and do the refresh socialization of SCCS to all personnels who do the SCCS.
Auditor’s Summary:
Observation on 22nd of June 2016 Team of auditor has done the verification for document of socialization and traning for Head of Administration and Security of Lembiru POM and also for the staff of Kelampai Bulking Station.
Team of auditor has done the interview with Head of Administration of Lembiru POM and Staff of Kelampai Bulking Station to the understanding which is related to system and calculation of supply chain.
Based on the verification record and the interview which has been done by the team
SPO – 4006a.7 Page 147 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date of auditor, they were assessing that the
evidence of incompatibility has been fulfilled.
NCR.2016.21 is fulfilled (closed) 2016.22 SCCS
Modul E Versi 2014
E.3.2
Separation of certified and non-certified product documentation.
During the document observation to Lembiru POM found non-conformity of certified and non-certified product mass balance model separation cannot be demonstrated:
Initial stock counting for CPO and Palm Kernel not availeble.
Mass Balance model counting at Kelampai Bulking Station was not available.
NC
(Major) Lembiru
POM 60 days (14 June
2016)
CH should be able to shows that the results and the method for calculating for certified and non-certified product separation have demonstrated appropriately.
Root cause:
Team of Lembiru Mill still not understanding the calculation of separating the material of the first stock with mass balance model, and the team of Bulking neither too due to they have not got the training of SCCS.
Corrective Action:
1. CH has already made the terms of using the stamp for RSPO/Non-RSPO certifified on the cover letter of fruit and weightbridge ticket based on the letter from the Manager of Lembiru Mill No 072/LBF-INT/IV/2016 on 13th of April 2016 which is addressed to Chief of Section Mill Administration, Security team of Lembiru Mill and Weightbrigde Operator which has presented the sign of RSPO certified for fresh fruit bunch and sourced from certified estate (Awatan Estate and Lembiru Estate) and RSPO Non-certified from the fresh fruit bunch which is coming from Karya Palma Estate, Beturus Estate, Sungai Putih Estate, Pelanjau Estate, and the third party of fresh fruit bunch.
(Documentation is available and has been verified by the team of auditor).
2. Conducting the socialization and
Closed 22 June 2016
SPO – 4006a.7 Page 148 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date training for RSPO supply chain for Chief
of Section Administration Lembiru Mill and also fot the security of POM on 9th of May 2016 and for staff of Kelampang Bulking Station on 19th of May 2016 which has done by PSQM assistant (photo and documentation of training activity has been verified by the team of auditor).
3. The document of SCCS Mass Balance Log Book is available for Lembiru POM and Kelampai Bulkinf Station since CH has been certified (3rd of July 2014) until the verification began which has informed the first stock, the receiving of fresh fruit bunch, the processing of fresh fruit bunch and the production of CPO and kernel. (Documentation is available).
Preventive Measurement:
By periodically, team of Lembiru POM and Bulking Station are creating the balance sheet of Mass Balance every month, quarterly, and then documented them.
Auditor’s summary:
Observation on 22nd of June 2016
Team of auditor has already done the verification of socialization
documentation and training for Head of Administration and Security of Lembiru
SPO – 4006a.7 Page 149 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date POM and also Staff of Kelampai Bulking
Station..
Team of auditor has been done the interview with Head of Administration Lembiru POM and Staff of Kelampai Bulking Station towards the
understanding of system and calculation of supply chain, and it is known that the officer in charge has already explained and demonstrated the calculation of Mass Balance certified product clearly.
Based on the verification document and interview which already done by the team of auditor, team of auditor were assessing that the evidence for this incompatibility has already fulfilled.
NCR.2016.22 has fulfilled (closed).
2016.23 SCCS Modul E Versi 2014
E.4.1
Verification of certified and non-certified FFB volumes.
During the document observation to Lembiru POM non-conformance found there was not available certified and non-certified FFB volumes which have not verified by the supply chain personal in charge (mill manager).
NC
(Major) Lembiru
POM 60 days (14 June
2016)
CH have to shows that certified and non- certified FFB volumes have been verified by the responsible PIC.
Root cause:
Team of Lembiru POM have provide the document for separated of RSPO Mass Balance but still not yet completed with the establishment by the person in charge of the team, due to already considered with another part of SCCS document.
Corrective Action:
The Mill Team must be sure to create and completed the document of SCCS with the verification by the Mill Manager as the person in charge (Documentation is available and has been verified by the team of auditor)
Closed 22nd of