The Corporate Secretary operates as a facilitator between the company and the BOD in matters con- cering relations, legality and security, and acts as the extension of the BOD’s authority in the implementation of all company policies, both internal or external, to achieve an optimal company performance.
Duties of the Corporate Secretary
The Corporate Secretary has the following res- ponsibilities:
1. Proposing and following company guidance, strategies, and policy in legal protection, government relations, public relations and communications and the development of corporate branding.
2. Arranging and ensuring the continuation of relations and communications with stakeholders to realize the company’s corporate social responsibility and to maintain the company’s good image.
3. Making recommendations to the Directors and other organizational units and employees in order to establish the desired company identity.
4. Ensuring that legal cases in the areas as well as those related to the company and subsidiaries are properly handled and that the interests of the company are protected.
5. With Directorates and other work units, making use of synergy, close cooperation and mutual support in business activities and the company’s daily operations.
6. Ensuring the security of company assets both in areas and at head office to ensure smooth running of the business and company operations.
7. Making preparations for and coordinating BOD and/or BOD-BOC Resolutions, BOD Meetings, BOD-BOC Meetings, Annual General Meetings of Shareholders, Monthly Reports and Annual Reports.
Sekretaris Perusahaan menjalankan fungsi sebagai fasilitator Perusahaan dan Dewan Direksi dalam bidang relation, legal, sekuriti serta berperan sebagai perpanjangan tangan Direksi.
The Corporate Secretary operates as a facilitator between
the company and the BOD in matters concering relations, legality
and security, and acts as the extension of the BOD’s authority.
8. Membantu dan memfasilitasi Direksi dalam mem- persiapkan materi strategi bisnis perusahaan.
Pelaksanaan Tugas Sekretaris Perusahaan Tahun 2011 Sejak Desember 2008 posisi Sekretaris Perusahaan dijabat oleh Eko Agus Sardjono dan sepanjang tahun 2012 Sekretaris Perusahaan telah melaksanakan tugas-tugas sebagai berikut:
1. Menyelesaikan perizinan rencana pengembangan proyek pembangunan CNG Mother Station di Bitung Kabupaten Tangerang.
2. Menyelenggarakan sosialisasi rencana pembangunan pipa transportasi gas Gresik-Semarang yang telah dilakukan di Kabupaten Gresik, Kabupaten Lamongan dan Kabupaten Bojonegoro di Jawa Timur.
3. Menyelenggarakan sosialisasi dan pengurusan per- izinan untuk rencana pembangunan pipa Lhok- seumawe-Medan.
4. Menyelesaikan perizinan untuk penggunaan lahan Jasa Marga sehubungan dengan pembangunan Metering di Waru.
5. Melakukan perpanjangan keanggotaan di KADIN Pertamina Gas.
6. Menyelesaikan penelaahan aspek hukum Pertamina Gas terkait rencana pelaksanaan Initial Public Offering (IPO).
7. Mempersiapkan dan monitoring dokumen BOD Resolution, Persetujuan Dewan Komisaris, RUPS dan Akta Notaris.
8. Memberikan dukungan asistensi Hukum untuk
8. Assisting and facilitating the directors in the preparation of company business strategy materials.
Implementation of the Duties of the Corporate Secretary
Since December 2008, the position as Corporate Secretary has been held by Eko Agus Sardjono, and in 2012, the Corporate Secretary has executed the following tasks:
1. Completed the permits for the project development planning of the CNG Mother Station construction in Bitung, in the Tanggerang Regency.
2. Conducted socialization in the Gresik Regency, Lamongan Reggency and the Bojonegoro Regency in East Java regarding the Gresik-Semarang gas transportation pipeline’s construction plan.
3. Conducted socialization and permit processing for the construction plan of the Lhokseumawe- Medan pipeline.
4. Completed permit processing for the utilization of Jasa Marga’s land in regards to the Metering Construction in Waru.
5. Extended membership in KADIN Pertamina Gas.
6. Completed the legal aspects of Pertamina Gas in regards to the execution of the Initial Public Offering (IPO).
7. Prepared and monitored the BOD Resolution, BOC Approval, RUPS and Notary Deed documents.
8. Gave legal assistance support for PT Pertagas Niaga’s needs in regards to the extension of the Letter
kebutuhan PT Pertagas Niaga yakni perpanjangan Surat Keterangan Domisili Perusahaan, Pengurusan SIUP Jasa Penunjang MIGAS, Pengurusan Tanda Daftar Perusahaan.
9. Menyelesaikan legal review untuk kebutuhan Pertamina Gas yang meliputi Perjanjian Pengangkutan Gas Bumi, Pokok-pokok Perjanjian Jual Beli LNG dengan PLN, Novasi dan Amandemen Perjanjian Jual Beli Gas Bumi untuk kebutuhan PT Pupuk Sriwidjaja kepada PT Pertagas Niagas dan Pupuk Sriwidjaja Palembang, Amandemen HOA Perjanjian Jual Beli Gas dengan PT Perta-Samtan Gas, Pokok-pokok Perjanjian Jual Beli CNG untuk keperluan industri, HOA dengan SK E&S, Perjanjian Dasar Kerja Sama Operasi dengan Badak dan Arun, pelaksanaan review terhadap seluruh kontrak pengadaan barang dan jasa.
10. Menyelesaikan legal review untuk kebutuhan anak perusahaan Pertamina Gas yakni PT Pertagas Niaga dan PT Perta Kalimantan Gas.
11. Menyelesaikan pembuatan Buku Laporan Kinerja Perusahaan tiap bulannya dan Buku Laporan Tahun 2011.
12. Melaksanakan Rapat BOD sesuai dengan kebutuhan perusahaan dan Rapat BOD-BOC setiap bulan.
13. Melaksanakan Customer Satisfaction Survey ke seluruh shipper di kelima area operasi perusahaan, serta memaparkan hasil survei kepada Direksi.
14. Mengembangkan corporate image Perusahaan dengan update website perusahaan, pembuatan dan pengiriman materi berita kegiatan perusahaan dalam berbagai media, melaksanakan pembuatan merchandise, memfasilitasi kegiatan internal dan eksternal perusahaan.
15. Melaksanakan program corporate social responsibility di seluruh area operasi dan kantor pusat perusahaan meliputi bidang Pendidikan, Kesehatan, Lingkungan, Infrastruktur, Pemberdayaan Masyarakat, Bantuan Tempino-Plaju dan Donasi.
16. Melaksanakan kegiatan pengamanan dalam rangka proyek Pembangunan Pipa Lhokseumawe-Medan, proyek Pipa Gas Gresik-Semarang dan Pipa Minyak Tempino-Plaju.
17. Melakukan koordinasi pengamanan dengan Jajaran Polda Aceh, Polda Sumatera Utara dan Polda Sumatera Selatan dalam rangka pengamanan area operasi perusahaan
18. Melaksanakan koordinasi dengan Deputi Bidang Kamnas Menko Polhukam dalam rangka Operasi Terpadu Pengamanan Jalur Pipa Minyak Tempino- Plaju.
19. Supervisi dan monitoring kegiatan pengamanan internal Kantor Pusat dan Area Operasi.
of the Corporate Domicile Details, managed MIGAS Supporting Services’ SIUP and the Company’s Registration.
9. Completed the legal review for Pertamina Gas’ needs including the Natural Gas Transportation Agreement, Conditions of the LNG Sales and Purchase Agreement with PLN, Novation and Amendment of the Natural Gas Sales and Purchase Agreement for the needs of PT Pupuk Sriwidjaja to PT Pertagas Niagas and Pupuk Sriwidjaja Palembang, Gas Sales and Purchase Agreement HOA Amendments with PT Perta-Samtan Gas, Conditions of the CNG Sales and Purchase Agreement for industry needs, HOA with SK E&S, Operational Collaboration Basic Agreement with Badak and Arun, and executed reviews for all goods and services procurement contracts.
10. Completed legal review for Pertamina Gas’ subsidiary needs, PT Pertagas Niaga and PT Perta Kalimantan 11. Completed monthly production of the Corporate Gas.
Performance Book Report and the 2011 Book Report.
12. Executed BOD Meetings in accordance to company needs and monthly BOD-BOC meetings.
13. Conducted Customer Satisfaction Survey to all shippers in the company’s five operating areas and presented survey results to BOD.
14. Developed the Company’s corporate image by updating the company’s website, created and delivered news material regarding company activities through a variety of media channels, executed merchandise production, and facilitated internal and external activities of the company.
15. Implemented the corporate social responsibility program in all operating areas and headquarter covering the fields of Education, Health, Environment, Infrastructure, Community Empowerment, Tempino- Plaju Assistance and Donations.
16. Implemented security activities in the Lhokseumawe- Medan Pipeline Construction Project, Gresik- Semarang Gas Pipeline Construction Project and the Tempino-Plaju Oil Pipeline Construction Project.
17. Coordinated security with Polda Aceh, Polda North Sumatera and Polda South Sumatera in an effort to secure the company’s operating area.
18. Coordinated with the Deputy of the Kamnas Menko Polhukam field in the context of the Intergrated Operation to Secure the Tempino-Plaju Pipeline Route.
19. Supervised and monitored the Headquarter’ and Operating Areas’ security activities.