KIWANIS INTERNATIONAL
MEMBERSHIP DIVISION MEMBER SERVICES
Introduction of World Growth Picture
For the past three years, The Growth Picture newsletter has been providing International Committee members, governors, lieutenant governors, KIARs,
district chairmen and other leaders in Kiwanis growth with statistics and infor- mation about programs and activities of the Membership Division. In March, the division published the first llorld Growth Picture, a special edition for Europe, Asia/Pacific and Latin America. Early feedback has been extremely positive.
Women's Membership Marketing Campaign
Staff is currently developing a publication/information package which clubs can use in their efforts to market Kiwanis membership to women. The division has also been engaged in market research with focus groups of both member and non- member women. Information gathered from the focus groups has helped determine the look and content of the publication, which will be available in late spring and promoted at the International Convention.
New Member Handbook Update
There have been a couple of changes with the reprinting of "The Kiwanis Experience: Fellowship and Service," the orientation booklet new members receive. A membership proposal has been added and the letter from the Inter- national President has been printed on the flap of the proposal. The message challenges the new member to recruit a new member. Previously, the president's letter was printed inside the front cover of the booklet, which necessitated reprinting with the beginning of each administrative year.
Membership Growth
Worldwide active, privileged and senior (APS) membership stood at 323,195 as of March 17, 1990. Here is how the current year compares with 1988-89 at the same
point:
Region 1988-89 1989-90 Net Gain % Gain North America 282,350 286,072 3,722 1.32%
Latin America 1,121 1,361 240 21.41%
Asia/Pacific 10,301 11,386 1,085 10.53%
Europe 21,074 22,450 1,376 6.53%
Non-Districted 12542 1;926 384 24.90%
TOTALS 316,388 323,195 6,807 2.15%
Distribution of APS Membership Figures
Beginning in March, members of the Board of Trustees, International Committee Chairmen, and District Governors began receiving bi-weekly active, privileged and senior membership reports. The printouts will not be distributed between April 1 and June 1 while certified membership figures are being received and compiled.
This will prevent confusion due to differences that may occur when comparing APS and certified figures.
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Distribution of Below Charter Strength and Charter II Lists
District Governors and Secretaries are receiving monthly lists of clubs below charter strength and those whose membership has returned to charter strength.
Currently, 34 percent of our clubs are below charter strength. Staff will con- tinue to monitor this figure and evaluate programs pertinent to helping clubs regain charter strength.
ReMember, Charter II Promotions
Clubs received brochures promoting the reMember and Charter I I programs in February. In addition to the mailing, the promotion involved contacting Inter- national Committee chairmen, district governors, district chairmen and district bulletin editors to engage their support in promoting these programs. Governors and Field Service Representatives report discussion of the programs at mid- winter conferences.
Mailing of Membership Materials to Incoming Officers
By the end of May, the presidents-elect of all Kiwanis clubs will receive the incoming Officer's Packet which includes the following membership materials:
the Manual on Membership Education, the Manual on Membership Growth and Reten- tion, and a folder containing applications for the Special Guest, Diamond Growth, reMember, Project 39 and Ruby K awards.
NORTH AMERICAN FIELD OPERATIONS
Assistance to Districts
Staff has participated in 26 mid-year conferences and/or board meetings in assigned districts since December 1, 1989 to promote Kiwanis growth, par- ticularly new club building.
The department continued regular communications with district governors, new club building chairmen, lieutenant governors, and KIARs in order to monitor progress on new club sites. Special requests were handled for display and seminar materials for mid-year conferences, new club organization kits, and awards for new club builders. The department's staff also counseled volunteers who called regarding details on new clubs or other growth programs.
Staff travelled to assist local Kiwanians with efforts to form new clubs before the end of the first half of the administrative year.
New Club Building
As of March 16, 1990 there were 78 new clubs reported from North American districts for 1989-90, compared with 71 for the same period last year.
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-3- Team Meeting
The department held a meeting February 26-28, while the Field Service Represen- tatives were in Indianapolis for the Governors-elect Conference. Growth
progress for 1989-90 was reviewed, and plans for promotion and training activi- ties were developed for the St. Louis Convention and 1990-91 Kiwanis leaders.
New developments in employee policies were discussed with the FSRs.
Annual Conferences
The department coordinated the planning and implementation of a full day seminar on Kiwanis Growth during the Governors-elect Conference. Staff assisted with presentations on membership recruitment, retention, and new club building; they also helped governors-elect of their assigned districts to begin drafts of 1990-91 growth plans.
The department also participated in a session during the District Secretaries' Conference. Current information was presented for their attention, and several questions were discussed regarding training for lieutenant governors and KIARs, activities of Field Service Representatives, and the new club building process.
INTERNATIONAL EXTENSION New Club Building
As of March 16, 1990 there were 35 new clubs reported from outside North America for 1989-90, compared with 51 for the same period last year.
Andean and Central America District Convention
The second Latin America Congress and the Andean and Central America District Convention has been moved from Cali, Colombia to the resort of San Andres in the Caribbean. The dates of August 17-20 remain the same. Invitations have been sent to all clubs in the district as well as clubs in Argentina, Brazil, Mexico, and the Kiwanis Club of Little Havana. Over 450 attendees are expected for this increasingly important regional meeting.
Venezuela
The Kiwanis Club of Maracaibo is the only Kiwanis club left in Venezuela. It is presently on "non-meeting" status due to non-payment of international obliga- tions. Carlos Torres, Governor of the Andean and Central America District, believes that the Maracaibo Club has suffered due to lack of service from the District. The District is now working hard to bring the club back and, further, recommends that Kiwanis International forgive the club's debt which is $772.00 with the stipulation that the Maracaibo Club build three new clubs by October 1, 1990. This matter will be discussed by the Board Committee on Member Services, Internationalization and Extension at the May meeting.
Ecuador, Colombia and Peru
An aggressive growth plan is in place and 10-12 new clubs in the northern coast of Colombia and Ecuador are projected by October 1, 1990. Numerous contacts also have been made in Peru and staff is evaluating this nation for possible extension in the near future.
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Argentina
There are currently 3 Kiwanis clubs in Buenos Aires and 6 clubs in the northern region of Argentina. All of these clubs are strong and committed to growth.
Good new club building sites are plentiful, but new club building is slow due to the nation's economy. Staff expects at least ten new clubs by the end of the administrative year.
The Field Service Representative (FSR) and members of the Buenos Aires clubs have made contacts in Montevideo, Uruguay, which has previously received Board authorization for extension, toward the formation of that nation's first club.
Also, several Bolivian civic leaders have crossed the border into Argentina and expressed interest in building Kiwanis clubs in their country. Northern Argen- tina clubs have also made contacts in Chile. Staff is evaluating both these nations for possible extension in the near futu~e.
Australia and New Zealand-South Pacific Districts
Little new club building progress has been reported in these two districts.
However, both governors are still confident that at least a few new clubs will be built during the 1989-90 administrative year.
Philippine Luzon and Philippine South Districts
Active field staff work in the two districts will result in the production of at least 55 clubs this administrative year. FSRs are working closely with the governors and assisting lieutenant governors and KIARs in building new clubs and recruiting new members. Dues collection has been improved, especially in the Philippine Luzon District. The new fiscal agent is also working to improve the situation in the Philippine South District.
Non-Districted Malaysia
A Search Committee, formed by the Area Committee of Malaysia, to select poten- tial candidates for the new field service representative position is at work.
Staff will conduct final interviews in mid-April and anticipates having the FSR in place by May 1, 1990. Upon complete training, the newly appointed FSR will work with the Area Committee in membership growth, and new club building and
retention. The Area Committee projects, with the assistance of the new FSR, 8 new clubs to be organized for the 1989-90 administrative year.
Korea
Staff will confer with Governor-designate Hahn and his team at the upcoming Asia-Pacific Conference on the future of Kiwanis in Korea and report to the Member Services, Internationalization and Extension Committee at its May meeting.
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Europe
Staff believes that Europe could for the third straight year set an all-time new club building record, although many Kiwanis leaders remain preoccupied with the future of the European Federation rather than growth, community service, and administrative support of clubs. While current new club building is running well behind last year's pace, a strong second half year of activity is expected.
Extension of Kiwanis into Eastern European nations is being coordinated jointly by Hans Servais, Chairman of the International Committee on New Club Building- Europe and Chris ter Beek, appointed by the European Federation Board of
Trustees to monitor this ongoing activity. Staff anticipates that a dozen or more clubs will be in various stages of organization in Eastern Europe prior to the end of the administrative year.
The search for a Director of Field Operations-Europe is underway with an anti- cipated hire date of August 1, 1990. The Director will coordinate growth- related activities in non-districted areas and Eastern Europe as well as assist existing districts as requested.
TRANSLATIONS
Regional Conference
Staff travelled to Orlando to interpret for the Governor of the Andean and Central America District on January 10-12, 1990.
Governors-elect Conference
In addition to translating correspondence, memos, and other written information, all Translations Unit Staff interpreted full-time at this Conference. Outside interpreters were contracted to meet the needs of other languages not available in-house.
Translations
The following major items, in addition to daily in-coming and out-going
correspondence, have been translated or are being translated since the last sta- tus report:
Chinese
a. New Club Building Manual (translation completed - entering manual in the com- puter)
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-6- French
a. President's Guidebook (updated and new information translated) - core material b. Secretary's Guidebook - core material
c. Begin translation of the MEP Program as made available
d. Constitution and Bylaws of Kiwanis International (being updated) - core e. Club Officers Packet (updated and new information translated)
f. Membership and Retention Manual (translation completed) g. The Kiwanis Experience booklet (translation completed) he French version of the BKO
German
a. Non-North America KIAR Program Bulletin (began translation)
material
b. The on-going translation of core materials is pending upon the decision on where and when the various items in the 1989-90 Operational Plan will be translated.
Italian
a. Instructions for the Formation of New Clubs kit (printed in Italy)
b. The on-going translation of core materials is pending upon the decision on where and when the various items in the 1989-90 Operational Plan will be translated.
Japanese
a. Official Monthly Report Korean
a. Official Monthly Report
b. The Kiwanis Experience (translation completed) Portuguese
a. President's Guidebook (translation completed - being edited and reformated) core material
b. Kiwanis Experience booklet (translation completed) Spanish
a. President's Guidebook (updated and new information translated) - core material b. Secretary's Guidebook - core material
c. Train-the-Trainers Program (began translation)
d. Begin translation of the MEP Program as made available
e. Club Officers Packet (updated and new information translated) f. Spanish version of the BKO
g. ReMember booklet
h. Fellowship and Service booklet
i. Key Club: New Member Handbook (in the process of being revised) STATUS6
-7- CLUB SERVICES
Annual Club Reports
Thirty-two districts submitted their 1988-89 district winning Annual Club Reports to be judged for best multiple and single service projects in Inter- national competition.
International Committee on Achievement
The Committee met March 9-11, 1990, and selected the Honor and Honorable Mention clubs of the Annual Club Report competition. Letters of congratulations have been sent to each of the 48 winning clubs and the award plaques have been ordered for convention presentation. Each club will be invited to have a par- ticipant at the St. Louis Convention Awards Luncheon. Minutes of the committee meeting will be presented to ~he Board Committee at its May meeting.
Distinguished Governor and District Administrative Excellence Award Program~
Subsequent to the personal congratulatio_ns of Immediate Past President Gene Overholt, the Club Services department sent a letter of congratulations over International Secretary Kevin's name to all of the 1988-89 Distinguished Gover- nors and all 1988-89 Governors and Secretaries who were designated as recipients of the District Administrative Excellence Award. Ring sizes were obtained from the Distinguished Governors and the appropriate Distinguished Governor and District Administrative Excellence awards have been ordered for presentation at the St. Louis Convention. Letters of invitation to attend the St. Louis Conven- tion Awards Luncheon will be sent to all District Administrative Excellence Award winners.
Distinguished Lieutenant Governor Award Program
Out of 35 districts, there were 309 lieutenant governors recognized as
"Distinguished" for the 1988-89 Administrative Year. In early April we will forward to the districts the Distinguished Lieutenant Governor lapel pin awards.
The individual districts will determine appropriate presentation of the awards.
Distinguished Club Officers or Club Officers' Merit Award Program
Scoresheets submitted by the districts with award recipient recommendations resulted in 1385 clubs achieving the Distinguished Club Officers' Award and 495 achieving the Club Officers' Merit Award. The districts have been notified as to their recipients, and we are in the process of personalizing the Merit Award certificates and shipping the appropriate awards to the districts for
presentation.
District Secretaries Committee
The District Secretaries' Conference was held at the International Office on March 16-18, 1990. The minutes of this meeting will be presented to Board Com- mittee on Administration at its May meeting. ·
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-8- Mid-year Conferences
Staff participated in two mid-year conferences. Staff took an active part in the Board of Trustees' meetings, as well as participated in several workshops at each conference.
Club Clinic
Staff selected, drafted and submitted to the Magazine Department the question- and-answer copy for the magazine's Club Clinic section.
District Convention Reports
Staff prepared the forms to be used by the district secretary in reporting on the 1989 District Convention. These are scheduled to be mailed at least two weeks prior to the date of convention commencing with the Nebraska-Iowa District Convention, April 28-30.
Minutes of District Board Meetings
Minutes of district board meetings are recorded, acknowledged, read and routed as received.
Kiwanis International Bylaws
Staff continues to work with the International Committee on Constitution and Bylaws in revising the Kiwanis International Bylaws. Final copy of proposed bylaws was presented to the International Board in January, 1989.
European Federation Bylaws
Staff continues to work with the International Committee on Constitution and Bylaws in revising the European Federation Bylaws. Final draft of the proposed Bylaws has been approved by the Executive Committee and submitted to the Euro- pean Federation for presentation in Montecatini, Italy.
Standard Form for District Bylaws
The updated Standard Form for District Bylaws was ordered and has been received from the printer.
Club Bylaws/Name Changes/Incorporations
Staff has been processing amended club bylaws, name changes, club and club foun- dation incorporations on a daily basis as requests are received.
IRS Form 990
The IRS Form 990 and Kiwanis International's guidelines on how to complete the Form 990 were sent to each club in the January General Mailing. An additional supply was furnished to each district office for servicing any club which had need of the form.
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-9- 1989-90 Lieutenant Governors
Guidelines for the election of the 1989-90 Lieutenant Governors, together with bulletins for the newly-elected 1989-90 Lieutenant Governors, were compiled and forwarded to each district secretary for redistribution to lieutenant governors.
District Goals for Governors-elect
1989-90 District Goals for Distinguished Governor were compiled and duplicated for distribution to the governors-elect at their conference in Indianapolis, March 2-5. Copies were distributed to the district secretaries at their meeting
in Indianapolis, March 17-19.
International Committees
A welcome letter has been sent to each of the 1990-91 Chairmen of the Inter- national Committees on Achievement, Administration and Elections. As the com- mittee members are confirmed, each is being sent a letter of welcome and an outline of his responsibilities.
Legion of Honor
A total of 979 Legion of Honor Certificates have been issued since January 1, 1989. The breakdown of certificates issued is as follows: 25-year, 289;
30-year, 223; 35-year, 180; 40-year, 136; 45-year, 50; 50-year, 58; 55-year, 22; 60-year, 8; 65-year, 3; 70-year, 1. This is 2 more certificates than were issued in a comparable time period in the 1987-88 Administrative Year.
Lieutenant Governor Reports
Contact, Official Club and Official Board Visitation reports, and Quarterly Evaluation reports are recorded as received from lieutenant governors. A summary of missing reports is issued quarterly to each district governor and secretary. A summary on first quarter Divisional Evaluation reports will be sent out March 22.
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