RSPO Independent Smallholder Standard, Indonesia National Interpretation for the Production of Sustainable Palm Oil 2020, approved by the RSPO Board of Governors on 14 February 2022. ASA - 2 The assessment was carried out by measuring whether the implementation was sufficient with the consequence carried out by Asosiasi Pekebun Swadaya Kelapa Sawit Negeri Seribu Kubah meets the requirements of the RSPO Independent Smallholder Standard, Indonesia National Interpretation for the Production of Sustainable Palm Oil 2020, approved by the RSPO Board of Governors on February 14, 2022 and the RSPO Certification Systems for Principles & Criteria and RSPO Smallholder Standard approved by RSPO Board of Directors on 12 November 2020.
Suka Jadi Village (14 Member)
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
- Stakeholder contacted Please find appendix 1
2.4…… Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
- The system requirements for Group Formation and Management (including the Internal Control System) that are only applicable to the group manager
The Group demonstrates that they are legally formed A.1.1
Eligibility
This was also confirmed by the results of field interviews, where the smallholders admitted that they had signed all the requirements. Based on the results of interviews with 66 samples of smallholder farmers in the field, smallholder farmers who are members of association groups can demonstrate the requirements for joining smallholder groups, starting from the need for land ownership documents to the commitment to the implementation of the RSPO principles. .
The Group Manager is responsible for managing the Group for certification A.2.1
MS-A & MS-B
During the audit, the group manager can provide evidence that all members meet the RSPO standards for independent small farmers. Based on the description above, it is known that the Group Manager takes a phased approach to ensure that members have progressively attended training related to the RSPO Independent Smallholder Standard, association management and other topics as determined in the RISS according to the association's annual training plan.
B – ICS: Policies and Management B.1
IPM (Integrated Pest Management) training in the village of Murini Makmur on April 06, 2022, which was attended by about 40 participants. OHS (Occupational Health and Safety) training in Pondok Kresek village on June 28, 2022, which was attended by 58 participants.
The group Internal Control System contains documented policies and procedures for operational management
Plantation maintenance training in Bagan Sapta Permai village on 24 May 2022, which was attended by 57 participants. Garbage training in Suka Jadi village on 04 February and 14 April 2022, which was attended by 124 participants.
B.1.1 Eligibility
Training on social issues faced by smallholder palm oil farmers in Pasir Putih Barat village on 20 June 2022 attended by 66 participants. Training on environmental awareness, safe use of pesticides, HCV and HCS management in Jadi Makmur village on 19 May 2022 attended by 75 participants.
Eligibility, MS A and MS B
Internal audit activities have been carried out from March to July 2022, where the scope of the audit includes knowledge of members, completeness of member files, training of members, implementation of HCV management, to aspects of the working environment. The audit was carried out for 802 members (100%), where the achievement of compliance was 94%, the discrepancy was related to the absence of documents related to STDB, which were not owned by the small farmers.
Status: Comply C – ICS: Group business planning
The group has a group Business Plan prepared with the participation and contributions of group members
C.1.1 Eligibility
Status: Comply C.2
The ICS of the group is integrated with the Group’s Management Plan
C.2.1 Eligibility
Status: Comply
D – ICS: Group Trading System for Certified Volumes D.1
The group has a procedure and system in place for the tracking of FFB
Status: Comply D.2
The group documents and implements a system for the tracking of FFB
A group of associations kept records of the production and sale of FFB produced by all its smallholder farmer members in recording the achievement of performance targets in 2021. Based on interviews with smallholder farmers in Murini Makmur, Pondok Kresek and Suka Jadi Village Group, they learned always record and ensure that the consignment/sale of FFB is certified FFB originating from land that has been registered with a smallholder group.
Status: Comply D.3
The group has a procedure and system for premium distribution
D.3.1 Eligibility
The Principal Criteria and Indicators that are applicable to both smallholders (as individual group members) and group managers
Ref Std. VERIFICATION RESULT of MUTU-Certification
OPTIMISE PRODUCTIVITY, EFFICIENCY, POSITIVE IMPACTS AND RESILIENCE 1.1
Smallholders establish a legal entity which has organizational capacity to comply with the RSPO Independent Smallholder Standard
Smallholders have the capacity to effectively manage their farm
Training on the social problems of oil planters in the village of Pondok Kresek on June 28, 2022, attended by 58 participants. Occupational health and safety (OSH) training in the village of Murini Makmur on June 15, 2022, which was attended by 40 participants.
Smallholders implement good agricultural practices (GAP) on their farms
Training on social problems faced by oil palm planters in Jadi Makmur village on June 22, 2022, attended by 75 participants. Training on social problems faced by oil palm planters in Suka Jadi village on June 23, 2022, attended by 124 participants.
Opportunity for Improvement (OFI)
ENSURE LEGALITY, RESPECT FOR LAND RIGHTS AND COMMUNITY WELLBEING 2.1
Smallholders have legal or customary rights to use the land in accordance with national and local laws and customary practices
No Members Name Land Certificate
One-Stop Integrated Service and Investment Service (DPMPTSP)
Department of Food Security, Agriculture, and Plantation
Smallholder farmers have legal or customary rights to use the land in accordance with national and local laws and customary practices. Based on the results of field visits, it is known that the farmers have been operating on their respective fields, which are characterized by red stakes.
Status: Comply 2.2
Related to the maintenance of poles is regulated in the SOP for Maintenance of Oil Palm Plantation (SOP/NSK/029) revision 01 dated 30 April 2021, one of the points explaining that ensuring that the boundary poles are in good condition and that there are no weeds covering the boundary posts, but within the procedure.
Smallholders have not acquired lands from indigenous peoples, local communities or other users without their free, prior and informed consent (FPIC), based on a simplified FPIC approach
The right to use the land is not disputed by indigenous peoples, local communities or other users
The verification results show that all members who join the association are not in the stage of land disputes, the members can also explain related to the rights of ownership of the land they manage. Based on interviews with planters and the results of field observations, there are no plantation areas in the process of being contested.
Smallholder plots are located outside of areas classified as national parks or protected areas, as defined by national, regional or local law or as specified in National Interpretations
Status: Comply 2.5
Do any smallholders within the group have plans for new plantings of oil palm? If none, SKIP E
There is no use of forced labour
Based on the results of the document examination and interviews, information was obtained that all workers employed by the majority of the association group members were harvest workers, and only a few people used spray workers. Based on the results of interviews with harvest workers who are also members of the APSKS-NSK member, it is known that there is no preservation of personal identity, no delay or withholding of wages, or other matters prohibited by applicable regulations .
Status: Comply 3.3
RSPO – 4006a Page 27 Based on the results of field observations and interviews, it was concluded that smallholders and the Association agreed not to use child labor in any form of work, although they were committed not to allow children of them to go to the land when their parents worked. Based on the results of field observations and interviews with workers and smallholders, it is known that there are no workers under the age of 18 and no minor workers performing key/hazardous work such as harvesting, transporting or spraying.
Workers’ pays complies with minimum legal requirements, mandatory industry standards as defined by national law or collective bargaining, whichever takes priority in local regulations
The association also has Decree number SK/014/NSK/VIII/2020 of August 10, 2020 on the prohibition of child labor. For children under the age of 18, if they are working on plantations to help their parents, they must be under the supervision of their parents and must not perform risky work.
Are there workers on the farm? If no, SKIP E
Based on calculations, the stated wages have followed the statutory minimum wage level and without discrimination against vulnerable groups, including women. Based on this, the salary earned by workers in one day has exceeded the minimum wage of Rokan Hilir Regencies.
Status: Comply 3.4
The workers' wages have exceeded the stipulated minimum wage, e.g. the harvest wage is given at IDR 150,000/ton and work no more than 3 hours in a week and a day with an average production is 1.8 tons done by 2 workers.
Workers understand their rights and freedom to file a complaint to group manager or relevant third parties, including RSPO
RSPO – 4006a Page 29 Based on the results of interviews with association members and worker representatives, they stated that they already knew how to lodge a complaint or file a complaint, namely by sending a letter to the association's management at the village level, or directly sending it to the association's office. If you also want confidentiality to be maintained, the resource person can send a letter to the box provided by the representative of the village group office.
Status: Comply 3.5
Working conditions and facilities are safe and meet minimum legal requirements
There is no discrimination, harassment, or abuse on the farm
Are there workers on the farm? If no, SKIP
Based on the results of a study of the list of peasants and workers, no indication of discrimination in obtaining employment opportunities was found. The results of interviews with related institutions such as the Village Head, Head of Sub-district and the local Office also said that there were never any issues related to discrimination, harassment or violence that occurred within the membership of the APSKS Negeri Seribu Kubah .
PRINCIPLE #4 PROTECT, CONSERVE AND ENHANCE ECOSYSTEMS AND THE ENVIRONMENT 4.1
Training on social problems faced by oil palm smallholders in Jadi Makmur Village on 22 June 2022, attended by 75 participants. The results of interviews with small farmers and workers in the sample state that workers who work in small farmers' plantations are family members or other people and have work ties through an agreed work agreement and refer to the applicable labor legislation.
High Conservation Values (HCVs) on the smallholder plot or within the managed area and High Carbon Stock (HCS) forests identified after November 2019 using the simplified combined HCV-HCS approach are managed to ensure that they are
Based on the minutes of the dialogue and the results of the initial identification, HCV 2, HCV 3, HCV 4, HCV 5 were not found around the smallholder plantations. The results of interviews with all smallholder farmers in the sample concluded that all smallholder farmers were aware of RTE, HCV and HCS forest species in their area.
Other evidence is the document of the results of the LUCA study for the scope of 805 small farmers carried out in 2022 with the final document issued or accepted on 24 June 2022 with PASS status. Based on this conclusion, the association does not need to provide evidence of the implementation of.
New plantings of independent smallholders, since November 2019
Do any smallholders within the group have plans for new plantings of oil palm? If none, SKIP
Where smallholder plots exist on peat, subsidence and degradation of peat soils is minimised by use of best management practices
Do any smallholders within the group have existing plots on peat? If no, SKIP E
MS-A & MS-B Same as Eligibility
Plots on peat are replanted only on areas with low risk of flooding or saline intrusion as demonstrated by a risk assessment
Do any smallholders within the group have plans for replanting plots that are located on peat? If no, SKIP
Fire is not used on the oil palm plot for preparing land or for pest control, nor open fire for waste management on the farm
Integrated pest management training in Murini Makmur village on April 6, 2022 attended by 40 participants. Integrated pest control training in Pondok Kresek village on May 24, 2022, attended by 58 participants.
Riparian buffer zones are identified and managed to ensure they are maintained and/or enhanced
Field observations also show that there is no physical evidence of the use of fire (which was carried out after a feasibility assessment) to prepare land for oil palm by smallholder farmers. The results of the field visits also showed that no riparian buffer zones were found in the visited areas of small farmers.
Pesticides are used in ways that do not endanger health of workers, family, communities or the environment
Based on the verification of members' documents on the use of pesticides in the period January - August 2022, there were no pesticides using pesticides with the active ingredient paraquat, members only used herbicides with the active ingredients glyphosate and methylmetsulfuron. Some members only use glyphosate and methylmethsulfuron herbicides for weed control.
Status: Comply 4.9
Based on the verification of the list of pesticide use documents for the period 2022, field observations and interviews with several members, members have not used pesticides containing the active substance paraquat. This is in accordance with the guidelines of the association, all pesticides used have a registration issued by the government.
The group and smallholders manage pests, diseases, weeds and invasive introduced species using appropriate techniques, including but not limited to Integrated Pest Management (IPM) techniques
- Evidence of permission or approval certificate and trademark from Certification Body which submitted by Client
- Implementation of certificate and trademark used by Client comply with size and type (shape) against Guideline of trademark Use
- Implementation of Certificate and Trademark is not used on product ASA-2 Smallholder Group does not use RSPO trademark
- Controlling of Certificate and Trademark, including withdrawing inappropriate trademark
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
Implementation of certificate and brand used by Client conforms to size and type (shape) against Guideline of brand Use of brand Use. Implementation of certificate and trademark not used on product ASA-2 Smallholder Group not using RSPO trademark.
Evidence observed ( filled by auditor)
There’s non-conformities on Surveillance-1 Assessment
There’s non-conformities on Surveillance-2 Assessment
Opportunity for Improvement
The grower has implemented GAP in their plantations and continues to monitor the progress of their productivity but is not limited to FFB sales records
The grower can prove legal ownership or indigenous rights and/or customary rights to use the land or show that the planter is already in the process of legalizing these rights
Noteworthy Positive Components
Summary of Arising Issues from Public and Auditor Verification Public Issues
Environment Agency of Rokan Hilir Regency 8 September 2022
One-Stop Integrated Service and Investment Service (DPMPTSP) of Rokan Hilir Regency
8 September 2022
Department of Food Security, Agriculture, and Plantation of Rokan Hilir Regency
Head of Murini Makmur Village 7 September 2022
Balai Jaya Sub District
Bakti Makmur Village
CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
No Institution/ NGO/ Community Address Phone/
Email Type of
Communication Date of Contact Response Yes No
List of Stakeholder Contacted in the RSPO Certification Process
Tuesday, 6 September 2022
BRI RGR ART
Wednesday, 7 September 2022
BRI RGR
Thursday, 8 September 2022
All Auditor
All Auditor Appendix 2. Assessment Program
Saturday, 10 September 2022
Smallholder Data
