RSPO – 4006a Side 5 Udarbejdet af Mutuagung Lestari til ANJA Siais POM – PT Austindo Nusantara Jaya Agri Siais (PT Austindo Nusantara Jaya Agri). RSPO – 4006a Side 6 Udarbejdet af Mutuagung Lestari til ANJA Siais POM – PT Austindo Nusantara Jaya Agri Siais (PT Austindo Nusantara Jaya Agri).
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Locations of Assessment RC ANJA Siais POM – 16 July 2019
Observation and interview with 2 operators, for their understanding of the technical aspects, OSH, Work and environment, as well as the facilities offered by the company. Observation and interview with 2 Operators, on their understanding of the technical aspects, OSH, work and environment, as well as the facilities offered by the company.
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
Stakeholder contacted Please find appendix 1
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
The company responded by telephone on January 19, 2019 to the January 2019 financing proposal, concluding that it should be rejected. 028.Pan-Pel./VIII/01/2019PSP/SU dated January 28, 2019 on cooperation in the field of training was answered on February 13, 2019 with a conclusion in support of the training activities.
Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes
Status
223 Tahun 2016 untuk lahan seluas 1,83 Ha di Desa Pardomuan atas nama PT Austindo Nusantara Jaya Agri Siais. 228 Tahun 2016 untuk lahan seluas 4,02 Ha di Desa Pardomuan atas nama PT Austindo Nusantara Jaya Agri Siais.
There is an implemented management plan that aims to achieve long term economic and financial viability
Based on the first explanation, it can be concluded that the property management has a proper map of the land, which informs the presence of the marginal area. To overcome low fertility soils, the property management has applied fertilizers based on leaf and soil nutrient analysis, recommended by the Agronomist team.
Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management techniques
Status
The revision of the document showing the latest progress for this new EIA development is still at the technical meeting stage (in March 2018). As far as this team is concerned, the auditors upgrade the company to monitor the development progress of this new EIA document. PT ANJ Agri siais already has the environmental management plan that is described in the RKL/RPL document.
In 2015 the company has developed a new composting plant, in connection with this PT ANJ Agri Siais owns another EIA (UKL-UPL for the composting plant in 2015). The last update in 2018 revealed that the company has developed the new EIA document (regarding the name changes of the organization and the biogas plant).
The status of rare, threatened or endangered species and other High Conservation Value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and
A review of documents showed that in June 2019, the company sent all hazardous waste (including medical waste) to PT Amindy Barokah (collector licensed by decree of the National Minister of Environment). Observation during audits at the temporary storage of hazardous waste showed that all hazardous waste was in compliance with the permit period. All containers of ex chemicals were stored in a temporary hazardous storage facility at CWT (Central Workshop Technic) and the company has a hazardous waste storage permit issued by the Tapanuli Selatan Head of Regent Decree No.
The company already has mechanism related to hazardous waste management, listed on the procedures SOP-EHS-009 in 2015 and the waste management plan procedures SOP-EHS-008 in 2018. During the audit, the company has shown correction regarding this matter by collecting hazardous waste at workers' residences and submitting for temporary storage for hazardous waste.
Efficiency of fossil fuel use and the use of renewable energy is optimised
Company has developed a management plan to follow up an annual evaluation/review, supported by budget and responsible officers in its implementation. This plan is informed about the positive and negative impact, including management plan timeframe and the person in charge for the activity, such as: community perception, workers facilities,. Stakeholders' consultation with affected parties (Paraupan and Binasari) community found that the main issues still present until now related local workers acceptance.
Based on this explanation, the company is driven to increase stakeholders' understanding of related local workers' acceptance.
Job description of PIC is to communicate surrounding communities aspiration to the top management if necessary, to implement and monitor CSR program, to conduct socialization and positive approach with interested communities to small farmer partnership and target achievements. The company fully guarantees the confidentiality of the identity of the information / whistleblower who communicates confidential communication to the company whether it is confidential / non-confidential. Based on interviews with village representatives of Pardomuan Village, especially from the sub-village of Paraupan, Binasari and Janji Matogu, the company knows access to all their stakeholders to submit their complaints related to the company's business activity.
The complaint log shows that no complaint has been filed since the previous audit. However, from the interview with local stakeholders, it is known that village representatives usually submitted their request or proposal (not a complaint) directly to the public affairs staff, which will be responded to promptly.
Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their
The company carried out a disclosure of liability for ANJ Agri which was submitted to RSPO on 16 July 2014, while LUCA was submitted to RSPO on 24 August 2015. PT ANJ Agri Siais carried out a disclosure of liability and analysis of LUC in accordance with the 2015 RSPO template .Intensive communication between the company is shown with the RSPO for the compensation commission regarding the progress of LUCA for PT ANJ Agri Siais.
The company cannot provide evidence that RaCP for PT ANJ Agri Siais has been approved by RSPO. The results of document reviews, field visits and interviews showed that PT ANJ Agri Siais has not expanded or undertaken any new plantings or new developments since the last assessment.
There are no new areas for planting or expansion or new additional areas in PT ANJA Siais. Thus, the information on soil properties and suitability class for oil palm cultivation still remained the same as described in indicator 4.3.1. In addition, the information on the agronomic input due to the consideration of the topography (slope) still remained the same as in procedure no.
After interviewing village representatives from Pardomuan village, especially Paraupan, Binasari and Janji Matogu sub-villages, it is known that the company has not done any new land expansion/new clearing since the previous assessment. The use of fire in the preparation of new plantings is avoided except in specific situations as defined in ASEAN guidelines or other regional best practice.
As of May 2019, the estate management has implemented digital recording of harvest activities through a barcode system with an app, namely the "Electronic Plantation Mobile System" or EPMS. Since February 2018, the management of the property has developed a Spotted Owl (Tyto alba) sanctuary at the “Pusat Penelitian Lingkungan Hidup (PPLH)” or “Centre of Environment Research” located at Ward 5 Block M30 LSU. Summary of the Supply Chain Requirements Assessment Report 3.2.1 General chain of custody requirements for the supply chain.
Summary of Assessment Report of Supply Chain Requirement 1 General chain of custody requirements for the supply chain
Applicability of the general chain of custody requirements for the supply chain .1
The site may use one (1) or a combination of supply chain models as audited and certified by CB.
Documented procedures .1
Purchasing and goods in .1
The country must have a mechanism in place to deal with non-compliant palm oil products and/or documents. The country has a documented control system with clear procedures for the contracted process, which is communicated to the relevant contractor. The site seeking or maintaining certification shall further ensure (e.g. through contractual arrangements) that engaged independent third parties provide appropriate access to duly accredited CBs to their operations, systems and any information relevant, when this is announced in advance.
The site will record the names and contact details of all contractors used to process or physically treat RSPO-certified palm oil products. The country will inform its CB in its next audit of the names and contact details of any new contractors used for the processing or physical treatment of RSPO-certified palm oil products.
Registration of transactions .1
The delivery point must ensure that the following minimum information for RSPO-certified products is made available in document form: Name and address of the buyer. Based on interviews with related personnel, information was obtained that data related to sales was the authority of the commercial department of the Medan Office in coordination with the sustainability and compliance department. The organization must have a training plan on the requirements of the RSPO Supply Chain Standard which is subject to continuous review and supported by records of the training provided to staff.
The organization must provide appropriate training for personnel performing the tasks critical to the effective implementation of the standard supply chain certification requirements. Based on document review, it was known that the facility was still maintaining the document as per procedure.
Conversion factors
The organization shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements of the RSPO Supply Chain Certification Standard. According to the system documentation procedure (SOP-SCD-01) approved by the head of sustainability since November 10, 2014, it is known that the retention time for all documents related to certification is 5 years. The organization must be able to provide the estimated amount of palm oil/palm kernel oil content (separate categories) in the RSPO certified oil palm product and keep an up-to-date record of the amount purchased (input) and claimed (output) over a period of twelve (12 months.
The organization is required to hold management reviews annually at planned intervals, appropriate to the scope and nature of the activities undertaken. Based on corrective actions submitted to the internal auditor, all results are completed as of 30 May 2019.
Definition .1
Documented procedures .1
Purchasing and goods in .1
The facility must immediately inform CB if there is an expected overproduction of certified tonnage. If there is overproduction, the plant will inform the CB to expand their volume. tons/hour) Supply Chain Model.
Record keeping .1
Conformity Checklist of Certificate and Trademark Use
Evidence of permission or approval certificate and trademark from Certification Body
Implementation of certificate and trademark used by Client comply with size and type
Implementation of Certificate and Trademark is not used on product X or√
- Summary of RSPO Partial Certification
- Un-Certified Units or Holdings
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Identification of Findings, Corrective Actions and Observations at ASA-4 Assessment
- Identification of Findings, Corrective Actions and Observations at Re-Certification Assessment
The company has had a mechanism for dealing with land disputes, described in the SOP of Handling Differences Opinion with the Community and Dispute Tenure (SOP- Leg-03, Issue 01, dated 1 September 2015). Facilitating the contractor to report the contactor working in the company together with the work agreement to the Labor Office. The company has not been able to ensure that the PPE provided is in accordance with the results of the HIRA (Hazard Identification & . Risk Analysis) and is available to all workers.
Based on the results of the document review, the company is known to have attendance records, materials and documentation for training activities conducted internally or externally for all employees. The company has not been able to show the training records (training records) completed for each plantation and factory worker. The company has not been able to demonstrate that the contract workers working in the company's operating area have been paid wages in line with the minimum wages set by the government.
The company could not prove that the work requirements for all workers in the company's operational area are in accordance with the applicable labor provisions.
October 2019
- Opportunity for Improvement No Ref
- Noteworthy Positive Components
- Summary of Arising Issues from Public, Management and Auditor Response Public Issues
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Reports must be regularly reported by the company to the relevant agencies in accordance with applicable regulations. There were no issues or events related to environmental pollution that occurred in the company's territory. All workers are included in the BPJS Health and Employment program by the company.
The socialization of workers' rights and obligations as set out in the Company Regulations was carried out by the company. In addition, the company distributed Company Regulations in the form of pocket books to all workers.
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program
