ADMINISTRATIVE ORDERS

102 V.P.

GAZETTE VOL. VI, NO.6

cies; PROVIDED, THAT SUCH HONORARIUM SHALL NOT EXCEED THE AMOUNT CORRES- PONDING TO SIX (6) UNITS OF COURSE CRE- DIT; Provided, FURTHER, that at least the mini- mum teaching load required under Section 1 shall have first been complied with. Honoraria for re- search, creative work, or community service shall be given in accordance with pertinent rules, regulations and policy."

Please be guided accordingly.

2 JU'l1e 1.9i'5

(Sgd.) OSCAR M. ALFONSO Secretary of the Univers-ity

Memorandum Circular No. 18: Amended Guidelines on Consortia

For information and guidance, attention is hereby in- vited to the following amendments to the guidelines gov- erning consortium agreements approved by the Board of Regents at its 846th meeting on 30 May 1974, the amendments approved by the Board at its 861st meeting on 29 May 1975 being indicated in italics:

"7. Authorization for the President of the System or the Chancellor of any autonomous university of the System, to enter into formal consortiu1n agree- ments with other institutions of higher learning both here and abroad for tlie purpose of attaining common objectives in joint degree and/or joint re- search programs, based on fair and reeiprocolshar- ing of responsibilities and utilizat'ion of resources, subject, among others, to the following guidelines:

"a. The consortium 1'ela,tionship is not a U11ilateTal or one-way technical assistance program_. This latter P}'og1'am may be entered into by the Uni- versity as pa1't of its extension or other service p}'ogra,ms.

"b. The consortium slwU be entered into when tlie University and onouier institution ag}'ee to conduet and offer degree p1'og1'ams in certabi academic 01' professional fields, or research:

oro-

grums in academic areas or development-related problems, on a joint ba-sis, combim'no the1"eby such of their resources as a,re needed for the P}'og1'um objectives on fair and 1I!t!tually agreed upon arrangements,

"c. P.rog1'a-m costs or funding shall come /1'01n joint cont.ributions of the University and the con- eortiicni pa1'tne1'(s), or from t.his a:nd external sources,

"d. In the case of joint degree prottrame, the diplo- ma, evidencing completion of the program may bear the names of the University and the con- eortiuni partmerte}, or only tlie principal partu in. the consortium, as 1nay be agreed 'Upon in the specific consortium contract:

"e. In the case of joint reeeorcti programs, all re- suUs shall be accredited to the ccnsortiusn. par- ties, and to the jointreeeorclv teams,

"i. Since the University enters into a consortium relationship to [urth.er or to attain University goals, coneortiwni p1'ograms that the University enters into are Universit-y programs. Services

of Universit.y personne!in consortia ere there- fore to be regarded as services to the Universit.y and its 1J1'ograms, and may, in pa:rticula-T cases, be given exira OJ' special credit.

"g. The administ,ration of a consortium, on th.e pert of the University, shall be entrusted 01' dele- ga.ted to a vice-president, vice-chancellor, or to a dean or director,

"h. The Vice-President, or Vice-Chancellor, or Dean or Director, shall prepare the implementing rules, 8m'a rules to be deemed pa1't of the basic consorMwn agreement,

Hi. As a· general ntle, the Un.iversity (at Diliman a,ltd at Los Baftos) may not enterinto more tluni three (S) consortium reiationshins a,t a time,

OJ,

No cons01,tiu1n aereemente shall be entered into that will prejudice on-gohlg University P1'0- gJ'a,ms 01' projects,

"k. A consortium, shall be effective for the pe1'iocl required to attain the objectives of the C01UJor~

tiuni pl'oject, but not to exceed three (3) years, subject to renewals of three-year periods or less, The aereement may be terminated by any pa1:ty upon 'un-itten notice to the othe'r(s) at least one (1) month before sa1'd pa'rty desires termination,

"1. The above guideUnes supersede those prescribed last SO May 1971;,"

Please be guided accordingly.

2 Iwne 1975

(Sgd.) OSCAR M. ALFONSO SecreiaruoftheUniversiu;

lUcmorallclulIl Eircular No 19: Signing of Diplomaa/Eertl- f'icates for Training or Special Courses, Workshops, Semi-

IUU'S

Effective immediately, diplomas or certificates award- ed to participants of training or special courses, work- shops or seminars shall be signed in lieu of the Pres- ident -

1, By the Vice-President for Academic Affairs in the case of diplomas/certificates issued by the Asian Labor Education Center, College of Education, Department of Physical Education, Institute for Small-Scale Indus- tries, Institute of Social Work and Community Develop- ment, Local Government Center, Philippine Executive Academy, ROTC, Science Education Center, etc,

2. By the Vice-President for Administration in the case of diplomas/certificates for training courses run by the Office of Administrative Personnel Services,

Please be guided accordingly,

3 June 1!J'I5

FOR THE PRESIDENT:

(Sgd.) OSCAR M. ALFONSO Secretarv of the Univereitn

Memorandum Circular No. 20: Tcxt ' of Memorundum Elrculm- No. 19

Quoted hereunder is the text of Memorandum Circular No. 19 from the Office of the President dated 29 May 1975 for your information and guidance:

•

JUNE

30, 1975 V.P.

GAZETTE

103

"MEMORANDUM CIRCULAR NO. 19

"SUBJECT: CalUng a St1tdent Conference and Preecrio..

lng the Guidelines for Membership, Organ.

ization and OperaUmt Tliereo]

"In 'consonance with the concern of the University administration to promote intelligent

and

responsive con- tributions from students to the University's welfare, and pursuant to Article 44(k) of the University of the Philip- pines System Code, a V.P. Student Conference shall be held in Dillman, Quezon City, for the purpose of en- abling duly chosen representatives of the students of the University to discuss and to formulate recommendations on basic issues affecting student welfare.

"The following guidelines shall be observed:

."1. Membership

"All students in every college or unit of the University including those in Dillman, Manila and Baguio shall par- ticipate in.a general election of their respective representa- tive(s) to a Student Conference to be held in Diliman at the earliest possible time under the supervision of the Dean of Student Affairs or his representatives.

"Each college shall be entitled to one representative, except the College of Arts and Sciences, which shall have two (2). The colleges of Manila and Baguio shall each have one representative duly elected by the students regis- tered therein.

"Only regular students with a general average of '2.5' or better and who have not obtained any grade of '5' or 'Incomplete' or dropped any course during the previous semester are qualified to be candidates in the election above-mentioned. Candidates for representative shall ob- tain a written certificate signed by the Dean or Director of their college stating that they have not been the subject of disciplinary action for misconduct of any kind. The student receiving the highest number of votes and certified by the Dean or Director as fulfilling the qualifications for candidates shall ipso facto qualify as representative of his college to the Student Conference. The two :(2) candidates receiving the two highest number of votes and certified by the Dean as fulfilling the qualifications for candidates shall qualify as representatives of the College of Arts and Sciences.

1I2. Organization and Operation

"Immediately after the results of the election are offi- dally recorded and the duly elected representatives are officially declared, the Executive Vice-President shall call a Preliminary Session of all representatives for the PU1f'-

pose of electing from among themselves, a Chairman, a Vice-Chairman who shall act in the event of incapacity of the Chairman, and a secretary, which officers shall then confer with the _Executive Vice-President and the .D~an of Student Affairs on the details of organization

and operation of the Student Conference.

"The Student Conference may appropriate such amounts -as may be required for the operation of the conference from the student fees, subject to the approval of the Dean of Student Affairs and the Executive Vice-President.

"The Executive Vice-President shall take the necessary -steps,. with all the powers nece~sary and proper for the

'accompIlshment of- the purposes above-stated.

"This Memorandum Circular shall take effect imme- diately.

"May 29, 1975.

"(Sgd.) ONOFRE D. CORPUZ

"President"

2 June 1975

For the President:

(Sgd.) OSCAR M. ALFONSO Secreturv of theUm~ver8it.y

Memorandum Circular No. 21: Suspension of Classes During Inclement Weather

Attention is invited to the memorandum circular issued on 24 July 1972 and on.20 August 1974 on the subject of

"Suspension of Classes During Inclement Weather," which is hereby reiterated:

"In order to coordinate decisions regarding the hold- ing of classes in the schools, colleges and universities in the Greater Manila area during inclement weather, and in order to insure a uniform practice in this regard based on the forecasts of the Weather Bureau, the University of the Philippines at Diliman and Manila will henceforth be governed by the decisions and an- nouncements concerning the suspension of classes in the Greater Manila area in times of heavy rains, floods and typhoons that may be ordered by the Department of Education at by the Office of the President of the Philippines.

"Accordingly, the University administration will no longer issue separate announcements regarding the sus- pension or resumption of classes during inclement weather. Everyone concerned will be guided by the announcements and decisions emanating from the De- partment of Education or the Office of the President of the Philippines.

"It is understood that this rule applies only to the suspension of classes du~ to inclement weather.

lilt is further understood that so far' as possible officials and employees of the University will continue to report for duty in order to insure the continuance of essential services during emergencies."

Please be guided accordingly.

24 June 1975

(Sgd.) ONOFRE D. CORPUZ President

Memorandum Circular No. 24: Executive Programme of Educational Cultural and ScientiCic Cooperation Between_the Republic of the Philippines and the Arab Republic

. ^.

of Egypt

Quoted hereunder is the text of the Agreement entitled

"Executive Programme of Educational, Cultural and Scientific Cooperation Between the Republic of the Philip- pines and the Arab Republic of Egypt" signed by the First Lady, Mrs. Imelda Romualdez Marcos, on behalf of the Philippine Government on 9 March 1975, for information and guidance:

104 D.P.

GAZETTE

VOL. VI, NO.6

"Executive Programme of Educational, Cultural and Scientific Cooperation Between the Republic of the Philippines and the Arah Republic

"The Government of the Philippines and the Govern- ment of the Arab Repuhlic of Egypt desirous to develop further relations in the fields of Education, Culture, and Science and in accordance with the Agreement for Cul- tural Cooperation signed on May 13, 1962 have agreed upon the following executive programme for the years 1975 and 1976.

"EDUCATION AND SCIENCE

"Article 1

"a) The Parties shall exchange visits of up to 5 profes- sors from universities' and higher institutions of learning to deliver lectures and to familiarize them- selves with the system of higher education in the other country for a period of up to three months.

"b) The Parties shall exchange and study curricula and education planning in the other country, and mutual recognition of degrees granted by its universities and higher institutions of learning with a view to con- cluding a special agreement in this respect.

"c) The Parties shall exchange magazines, publications, periodicals and scientific papers issued by their uni- versities and higher institutions of learning.

"d) The Government of the Arab Repuhlic of Egypt shall offer annually 5 post-graduate scholarships for the graduates of the Philippine universities and higher institutions of learning, for a period of one year which may be extended for another successive aca- demic year. The fields of final specialization will be determined by the Government of the Philippines.

He) The Parties shall exchange specialists, scientific re- searches and scientific information, according

to

pro- visions to be agreed upon later.

ilf) The Parties shall exchange documents and publica- tions on educational planning which can be useful to the other party.

"g) The Parties shall exchange school text books about the other party with a view to insuring that their contents are accurate and up-to-date.

"h) The Parties shall exchange children's drawings and other artistic works.

"AL AZHAR

"Article 2

"a) Al Azhar shall offer during the years 1975 and 1976 ten scholarships in its institutions.

"b) The agreements between Al Azhar University and the Mindanao State University, and the Institute of Islamic Studies of the University of the Philippines shall be carried out in accordance with this pro- gramme.

"CULTURE

"Article 3

"a) The Parties shall exchange information, indices of manuscripts, microfilms and cultural publications and bulletins, as well as information about libraries and publishing activities.

lib) The Parties shall encourage translations of hooks of well-known authors and writers.

"c) The Parties shall encourage the exchange of films and publications dealing with cinema activities.

"d) The Parties shall study the possibilities of holding a film week in each country according to terms to be agreed upon.

He) The Parties shall encourage the exchange of art exhibitions according to terms to be agreed upon.

Hf) The Parties shall encourage the exchange of artistic troupes and individual performers according to terms to be agreed upon.

Ug ) The Parties shall offer each other two annual scholar- ships in their respective cultural institutions.

"INFORMATION

"Article 4.

"Broadca-st and Television

"a) The Parties shall exchange recordings of traditional and contemporary music. The sending Party shall bear copyright fees and shipping expenses.

lib) The Parties shall exchange broadcasting materials which reflect the different activities in the life in both countries. Such material shall be accompanied by an English translation and shall be the property of the receiving party to be used in accordance to its needs.

"TOURISM

"Article 5

"The Parties shall exchange publications, information, studies, statistics and other materials dealing with tour- ism.

"SOCIAL WELFARE

IIArticle 6

"The Parties shall encourage the cooperation of organ- izations and institutions in the field of Social Welfare to exchange experience and information.

"TECHNICAL AND SCIENTIFIC COOPERATION

"Article

r

"The Parties shall encourage the exchange of technical and scientific experience in fields of mutual interest with special emphasis on health, agriculture, industry and petrochemicals. Such exchange may include study tours, visits, scholarships, joint research and training. The re- quirements thereof shall be determined by special agree- ment.

"The Parties agree that all offers of scholarships, ex- change study tours and other requests for cultural, scien- tific and technical cooperation falling under the executive

•

JUNE

30, 1975 V.P.

GAZETTE

105

programme shall be channelled through their respective

Governments. llf) The costs incurred in the organization of exhibitions

shall be settled as follows:

"A'rUde 9

"The present programme shall enter into force as from the date of its signature and shall be valid for two years.

"After this period it shall remain in force provisionally until the new programme is signed.

"In witness whereof, the undersigned being duly author- ized by their respective Governments have signed this programme.

"Done in duplicate in Alexandria on 9th of March 1975 in two original copies in the English Language.

"For the Government of the Arab Republic

of Egypt

"(Sgd.) YOUSSEF ELSEBAI

"For the Government of the Republic of the

Philippines

"(Sgd.) IMELDA MARCOS

U _ The sending party shall bear the costs incurred in the transportation of the exhibition to the nearest place of destination in the receiving coun- try and back, while the receiving party shall bear the costs incurred in the transportation of the exhibition to other places within its territory, the costs incurred in the mounting of the exhibition and advertising with posters and catalogues, and the costs for housing the exhibition.

U_ The sending party shall bear the insurance costs covering the transportation of the exhibition to and from the receiving country, while the receiv- ing side shall take all measures to safeguard the exhibition and keep the exhibits in good condi- tion."

27 June 1975

"APPENDIX ON FINANCIAL STIPULATIONS'

"Unless otherwise agreed UPOD, the financial stipula- tions governing the exchange of individuals, groups, delegations, exhibitions etc. . . . shall be as follows:

FOR THE PRESIDENT:

(Sgd.) OSCAR M. ALFONSO Secretary of the University

•

"b)

"d)

"e)

For short-term visits lasting up to one month, the sending party shall bear the travelling expenses for individuals or delegations to and from the receiving country, while the receiving party shall bear all costs of stay, pocket money and costs of travel within the country, provided that such travel is related to the purpose of the visits.

As regards senior lecturers, scientists, experts, and persons engaged in similar activities, who are dele- gated to the other country upon request, the receiving party shall bear all their travelling expenses. The said delegates shall receive monthly allowances which shall be duly agreed upon between the competent authorities of the parties.

The Parties will pay post graduate students holding scholarships the following amounts:

II _ A monthly scholarship of 35 Egyptian Pounds or the equivalent.

II _ Thirty Egyptian Pounds for preparation allow- ance to be paid at the beginning of the scholar- ship, free tuition.

H _ Hostel facilities in the university city.

II _ Free medical care in the university hospitals.

j j _ The sending party will bear the scholarship-

holder's travel expenses to and from the other country.

" _ The receiving party shall bear the internal ex- penses to the scholarship holder's trips related to the purpose of their studies.

" _ The sums mentioned in this programme shall be net payments. Taxes on these payments shall. be born by the competent authorities in the receiving country.

The sending party shall bear transport charges of the periodicals, bulletins and publications. .

The two sides shall agree upon t~e financla~ terms concerning the exchange of artistic troupe In each case separately.

lUEMORANDUM

Procurement of Supplies, Materials and Equipment Needed or Intended for Research Projects

Quoted hereunder are Office Memorandum No. 505 and Office Memorandum No. 505·A from the Commission on Audit dated 6 March 1975 and 12 May 1975, respectively, for information and guidance:

"OFFICE' MEMORANDUM NO. 505

UTO All Managers, Assistant Managers, Chief Supervising Auditors, Supervising Audi- tors, and Auditors of Government Owned or Controlled Corporations, Local Govern- ments, Bureaus and Offices of the National Government, and Others Concerned.

uSUBJECT: Procedure in the procurement of supplies, materials and equipment needed or intended for research projects in agencies of the National Government, as well as of govern- ment-owned or controlled corporations.

UIn view of the representations of the Director General of the Philippine Council for Agricultural Research in his letter dated February 14, 1975, and to give greater impetus to research work in the country, the following procedure concerning procurement of supplies, materials and equipment intended for research in the fields of agriculture, forestry, fisheries and other allied activities is hereby prescribed:

"1. Researchers are authorized to purchase supplies, materials and equipment involving an amount of not exceeding P500.00 for each requisition, without canvass, provided that there should be no splitting of requisitions; that the purchase has been duly authorized; and that the auditor may,. in case of doubt as to the reasonableness of the prrce, conduct a re-canvuss of the items being procured.