MEMORANDA
U. P. at Los Banos
ExecutiveOrder No.3: Creation of Internal Audit Unit atUPlB In accordance with the provisions of Presidential Decree No.898 which directs all government agencies to install, implement, and monitor a sound system of internal control, Commission on Audit Circular No. 26-76 which partially transfers pre-audit functions from COA to management, and COA Circ'ular No.80-26 (F)which partially amends the latter circular, an Internal Audit Unit at UPLB is hereby established.
Functions
The Internal Audit Unit shall:
1. Review vouchers and other financial documents processedby the accounting division in terms of accuracy, completeness of supporting documents, compliance with accounting and auditing rules and regulations and other existing management policies;
2. Certify to the propriety and legality of all business tran- sections. including inspection and verification, authentication and documentation;
3. Ensure that all revenues and receipts due the Universityare properly accounted for. and that improper fund disbursements and utilization of properties are prevented;
4. Bring to the attention of management, expenditures or dis- bursements which are irregular, unnecessary, excessive or extra- vagant, and the improper use of properties; and
5. Review the accuracy and rellabifitv of financial reports and prepare and submit periodic reports as 'may be required by the UPLB Chancellor or his designated representatives.
Organization and Staffing
The Internal Audit Unit shall be under the Office of the Chancel- lor but Shall be directly supervised by the Vice Chancellor for Administration.
The Unit shall be intially staffed by an internal auditor who shall also act as the head of the unit: two internal audit analysts; six internal audit examiners; and two audit derks. Exceptfor the two audit clerks which are non-existent yet, all other positions shallbe filled by merely transferring the management-appointed staff who are presently performing auditing work at the office of the COA auditor. These incumbents shall temporarily retain their present positions although they may bedesignated as proposed under the Internal Audit Unit staffing pattern without adjusting their salary structure, until after their new positions are properly' reclassified through the Budget Unit.
For reference of Deans, Directors. Department Chairmen and Heads of offices, flowcharts are disbursed through the Internal Audit Unit.
OperatingBUdget
Initially, the maintenance and other operating expense require- ments of the Internal Audit Unit shallbecharged to the appropria- tion of the Office of the Chancellor or other available sources of funds of the University.
Effectivity
This Order shalltakeeffect immediately.
19 June 1980
ISgd.1 EMIL O. JAVIER Chancellor
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926th Meeting, 16 April 1980
APPOINTMENTS, REAPPOINTMENTS, RENEWALS OF APPOINTMENT, PROMOTIONS, INCREASES IN SALARY, etc.
The Board approved the following appointments, reappoint- ments, etc.:
U.P. Diliman/Manila Arts and Sciences, College of
JoseC. Martinez, renewal of appointment as Instructor II in Physics. effective 1 June 1980 until 31 May 1981.
Business Administration, College of
Emmanuel T. Velasco, sabbatical assignment as Professor II of Business Economics. effective 1 May 1980 until 30 April 1981.
Economics, School of
Alejandro N. Herrin. additional assignment as Conrado Benitez Associate Professor of Demographic Economics, effective 1 April 1980.
The following changes in Professorial Chair appointments were approved; effective1April 1980:
, Casimiro V. Miranda, Jr., from Conrado F. Benitez Associate .rofessor of Economics to Isabel a de los Reyes Associate Professor
- of Development Economics; and
Rosa linda P. Tidalgo, from lsabelo de los Reyes Associate Professor of Labor Economics to Rosa S. Alberto Associate Profes- sor of Human Resource Economics.
Engi neering, College of
The following renewals of appointment were approved, effective 1 June 1980 until 31 May 1981:
Dante B. Cantillar, as Instructor IV in Geodetic Engineering;
Fidel C. Paredes, Jr., as Instructor V in Photogrammetry; and Pedro T. Templo. Jr., as Instructor III in Engineering Sciences.
The following increases in honorarium for additional assignment were approved, effective 1 June 1980:
Herminio A. Abcede, as J.J. Vergara Assistant Professor of Power Systems Engineering, until 30 June 1981;
Leopoldo V. Abis, as NPC Professor of Power II, until 31 December 1981;
Jose C. Araneta, as HRCC Associate Professor of Energy, until
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31 January 1981:
1_ . Rosalinda R. Arenas, as NWR~ Assistant Professor of Water Quality Control Management, effective 30 November 1985;
Juan l. Bala, Jr., as U.P. Alumni Engineers Assistant Professor of Hydraulics, until 31 October 1983;
Ruben A. Garcia, as DCCD Professor of Refrigeration, until 31 March 1983:
Cristy R. Hernandez, as F.F. Cruz Professor of Geodesy. until 30 November 1982;
Leonardo Q. Liongson. as NWRC Assistant Professor of Water Resources Engineering, until 31 May 1981;
Meliton U. Ordillas, Jr., as C.A. Ortigas Professor of Metallurgy, until 31 December 1981;
Edgardo S. Pacheco, as A.M. Oreta and
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I~c.,Professorof Engineering Sciences, until 30 November 1982;Evangel P. Quiwa, as NWRC Associate Professor of Water Information Systems, until 31 May 1981;
Felisberto G.L. Reyes, as Jorge M. Consunji Professor of Construction Management, until 31 January 1981; . . Salvador F. Reyes, as HRCC Professor of Soil Mechamcs, until 30April 1983:
Ernesto G. Tabujara, as U.P. Alumni Engineers Professor of Construction, until 31 December 1981; .
Filemon A. Uriarte, Jr.• as V.A. Tan ASSOCiate Professor of Environmental Engineering, until 31 December 1981; 1 ' 1 . L V·.-.v as NPC Assistant Professor of Power ,untl FranCISCO . I... "
30Apri11983: and
As UPERDFI Professor runless otherwise indicated) until 30 November1982(unless otherwise indicated):
luis M. Alarills, Jr., Associate Professorof Computer Systems;
Jose A. Azarcon, Jr., Associate Professor of Communications Systems; Romeo C. Bruce, of Photogrammetry; Jose Ma. D. de Castro. of Structural Engineering, until 30 June 1982; Fortunato T.
dela Pena, Assistant Professor of Industrial Engineering, until 30 June 1982; Bienvenido S. Dimaano, of Applied Geodesy, until 31 January 1981; Miguel 8. Escoto, of Structural Mechanics, until 30 June 1982; Vicente J. Hedriana, of Safety Engineering, until 31 March i982; Wilfreda I.Jose, Assistant Professor of Waste Utiliza- tion, until 31 December 1981; Rufino Lirag, Jr., of Energy; Marino M. Mena, of Environmental Engineering, until 31 December .1982;
Regalia A. Panlasigui, of Process Development, until 31 December 1982; and Amado San Mateo, Associate Professor of Operations Research.
Islamic Studies, Institute
ofCesar Adib Maji.d. reappointment latter optional retirement) as University Professor, without compensation.. effective 2 January until 31 May 1980.
Library Science, Institute of
Minerva E. Santos, renewal of appointment as Instructor IV in Library Science, effective 1 June 1980 until 31 May 1981.
Social Workand Community Development, Institute
of Flora C. Lansang, reappointment (after compulsary retirementl as Director, U.P.~NSDB·DPI Integrated Nutrition Project, without compensation, effective 1 December 1979 until 31 May 1980.University Press
Luis D. Beltran, renewal of additional assignment as Acting Director, effective 1 May 1980 until 30 April 1983.
Veterinary Medicine, College of
Lourdes P. Bayola, renewal of appointment as Instructor III in Veterinary Microbiology, effective 1 June 1980 until 31 May 1981.
Ralph I.de Ocampo, renewal of appointment as Instructor II in Veterinary Microbiology, etteetjve 1 June 1980 until 31 May 1981.
Regional Units Baguio, U.P. College
Aurora M. Villareal, reappointment as Professorial Lecturer in Economics, effective 7 November 1979 until 31 March 1980.
Cebu,
U.P. College
Perfecto B. Abayan, study leave as Instructor III, effective 1 April 1980 until 31 March 1981.
Clark Air Bass, U.P. College
Ernesto l. Tugaff, Jr., renewal of study leave as Instructor II, effective 1 Marctl1980 until 31 January 1981.