Failure to comply with any of the above obligations is at the risk of the bidder concerned. In the event that a subcontractor is found by the procuring entity to be ineligible, subcontracting of such part of the goods shall not be permitted.
Preparation of Bids 11. Language of Bid
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Sealing and Marking of Bids
Unless otherwise specified in the BDS, the price of the Goods must be quoted as DDP with destination in the Philippines as specified in the BDS. The bid security described in Clause 18 of the ITB must also be extended, corresponding at least to the extension of the validity period of the bid.
Submission and Opening of Bids 21. Deadline for Submission of Bids
Late Bids
Modification and Withdrawal of Bids
No bid may be withdrawn in the interval between the deadline for submission of bids and the expiry of the bid validity period specified by the Bidder on the Financial Bid Form. Withdrawal of a bid during this interval will result in the forfeiture of the Bidder's bid security, in accordance with ITB Clause 18.5, and the imposition of administrative, civil and criminal sanctions as prescribed by R.A.
Opening and Preliminary Examination of Bids
A” documents, said certification can be submitted instead of the requirements listed in ITB section 12.1 (a), points (i) to (v). Submission of documents required by ITB Sections 12.1(a)(iii) through 12.1(a)(v) by any of the Joint Venture Partners shall constitute compliance.
Evaluation and Comparison of Bids 25. Process to be Confidential
- Clarification of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Reservation Clause
If the project is no longer necessary as determined by the head of the procuring entity; and. iii). If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity.
Award of Contract 31. Contract Award
Signing of the Contract
Performance Security
BID DATA SHEET (BDS)
16.1(b) The bid prices to be supplied from outside the Philippines must be quoted in Philippine pesos. Bid security will be valid up to one hundred and twenty (120) calendar days from the date of opening of tenders. All folders and envelopes must:. a) contains the name of the contract to be offered in capital letters;.
05 SEPTEMBER 2022 date and time for the opening of bids, in accordance with Clause 21 of the ITB. The effective date of the contract is after the receipt of the Notice of Award and Purchase Order.
General Conditions of Contract
Notes on the General Conditions of Contract
1 Definitions
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Inspection and Audit by the Funding Source
- Governing Law and Language
- Notices
- Scope of Contract
- Subcontracting
- Procuring Entity’s Responsibilities
- Prices
- Payment
- Advance Payment AND Terms of Payment
- Taxes and Duties
- Performance Security
- Use of Contract Documents and Information
- Standards
- Inspection and Tests
- Warranty
- Delays in the Supplier’s Performance
- Liquidated Damages
Except with the prior approval of the President, no payment shall be made for services not yet rendered or for supplies and materials not yet delivered under this contract. Ten percent (10%) of the amount of each payment shall be retained by the Procuring Entity to cover the Supplier's warranty obligations under this Contract as described in GCC Clause 17. The remaining twenty percent (20%) of the Contract Price shall be paid to the Supplier within sixty (60) days after the date of submission of the acceptance and inspection certificate of the respective delivery issued by the procuring entity's authorized representative.
In the event that the client's authorized representative does not issue a certificate of inspection or acceptance within forty-five (45) days from the date indicated on the delivery certificate, the supplier has the right to demand payment of the remaining twenty percent (20%). provided that the Client himself verifies the reason(s) for the non-issue of documents (vii) and (viii) as described in the SCC provision on delivery and documents. The client must notify the provider in writing in a timely manner of the identity of any representatives he has engaged for these purposes. If carried out at the premises of the supplier or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be provided to the inspectors free of charge.
10%) of the final payment, or a special bank guarantee equivalent to at least ten percent (10%) of the contract price or other such amount if specified in the KVK. As soon as practicable after receiving the Supplier's notice and based on the grounds provided in GCC Clause 22, the Procuring Entity will assess the situation and may extend the Supplier's time for performance, in which case the extension will is ratified by the parties with an amendment to the Contract.
- Liability of the Supplier
- Force Majeure
- Termination for Default
- Termination for Insolvency
- Termination for Convenience
- Termination for Unlawful Acts
- Procedures for Termination of Contracts
- Assignment of Rights
- Contract Amendment
- Application
Such events may include, but are not limited to, acts of the contracting entity in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes. As a result of force majeure, the Supplier is unable to deliver or perform the Goods, amounting to at least ten percent (10%) of the contract price, for a period of not less than sixty (60) calendar days. after receipt of the notification from the Contracting Authority stating that the force majeure circumstance is deemed to have ended; or. c) The Supplier does not comply with any other obligation under the Agreement. The head of the contracting entity may, for the convenience of the government, terminate a contract if he has determined the existence of circumstances that make the project implementation economically, financially or technically impractical and/or unnecessary, such as, but not limited to, an accidental event. s) or changes in national government law and policy.
Before recovery can be made, the fact of loss must be established under oath by the Supplier to the satisfaction of the Procuring Entity before recovery can be made. If the Supplier fails to show cause after the expiry of the seven (7) day period, either through lack of action or default, the Head of the Procuring Entity will issue an order to terminate this Contract;. e) The Procuring Entity may at any time prior to receipt of the Supplier's verified position document withdraw the Notice to Terminate if it is determined that certain items or works subject to the notice have been completed, delivered or performed prior to the Supplier's receipt of the take note;. f) Within a non-extendable period of ten (10) calendar days from receipt of the verified position document, the Head of the Procuring Entity will decide whether or not to terminate this Contract. The termination will be based only on the ground(s) stated in the Notice to Terminate;. g) The Head of the Procuring Entity may create a Contract Termination Review Committee (CTRC) to assist him in the performance of this function.
All decisions recommended by the CTRC shall be subject to the approval of the Head of the Procurement Entity; and. h). Subject to applicable laws, no change or modification of the terms of this Contract shall be made except by written modification signed by the parties.
SPECIAL CONDITIONS OF CONTRACT (SCC) (GOODS)
The delivery of the GOODS will be made by the Supplier in accordance with the conditions specified in the List of Requirements. All the above statements shall include all the information required in the BDs prescribed by the GPPB. iv) Calculation of the Net Contracting Financial Capacity (NFCC) by the potential bidder. . c). Each joint venture partner shall submit their respective PhilGEPS Certificates of Registration in accordance with Section 8.5.2 of the IRR.
Mayor's permit issued by the city or municipality where the principal place of business of the prospective bidder is located. Statement by the prospective bidder of all its ongoing government and private contracts, including contracts awarded but not yet commenced, if any, whether similar in nature and complexity to the contract to be bid. Statement of the bidder's single largest completed contract (SLCC) similar to the contract to be offered, except under conditions provided in Sections 23.4.1.3 and 23.4.2.4 of this IRR, within the relevant period as in the Bidding Documents in the event provide. of Goods.
All the above statements must contain all information required in the BDs prescribed by the GPPB. Each partner of the joint venture shall submit its respective PhilGEPS registration certificate in accordance with Sec. Please note: Any missing document in the above checklist is a reason for outright rejection of the offer.
Any missing document in the above checklist is a ground for outright rejection of the bid. of Performance Value of Outstanding Works/Undelivered.
COMPUTATION OF NET FINANCIAL CONTRACTING CAPACITY
NFCC=P______________________________________________
That both parties agree to be jointly and severally liable for their participation in the eligibility check, bidding and execution of the said contract. If the offeror is a joint venture, one of the requirements for eligibility is the submission of a valid joint venture agreement. Has your business ever been suspended or blacklisted by the University of the Philippines System.
Has there ever been a project of your company at the University of the Philippines that was terminated by the administration? After the expiry of the validity period of the offer, or any extension thereof based on your request; Name of the company) . in bidding for the project: .. as fully and effectively as the company could do if it were personally present with full power of substitution and withdrawal and hereby confirms all that said representative shall lawfully do or cause to be done hereunder .
AUTHORITY OF THE SIGNING SECRETARY'S CERTIFICATE. existing under and pursuant to the laws of the Philippine Standard Laws, HEREBY DECLARE that:. Name of authorized representative). present with full power of substitution and revocation and hereby complying and affirming all that my said representative shall lawfully do or cause to be done hereunder;
Omnibus Sworn Statement (Revised)
Making an estimate of the facilities available and necessary for the possible submission of the assignment; and d. Name of Bidder] has not given or paid, directly or indirectly, any commission, amount, fee or any form of consideration, monetary or otherwise, to any person or officer, employee or representative of the government in connection with any procurement project or activity. If advance payment has been made or given, the failure to perform or fulfill any of the obligations and commitments in the contract will be sufficient grounds to impose criminal liability for fraud (Estafa) or the commission of fraud by disloyalty or breach of trust by embezzlement or converting any payment received by any person or entity under any obligation involving the duty to provide certain goods or services, to the detriment of the public and the Government of the Philippines, pursuant to Article 315 of Act No.
Bid proposals must be entered in the prescribed bid form and UPV bid form.
BID FORM
UPV BID TENDER FORM
