TAPCHUONGTHIfCfNG
NANG CAO HIEU QUA HOAT DQNG QUAN LY CONG TAC VAN THlJ - LLTU TRlf TAI TRlTCfNG Si QUAN KY THUAT QUAN Sif
• TRANTHjBiNH
TOM T I T :
Cdng tde liAi trff d6i vdi xa hdi noi ehung va ddi vdi mdi cd quan, ddn vi ndi ridng cd vai trd hd't sffe quan trgng vd can thid't. Trdn thffe te', 5 Trffdng Si quan Ky thudt qudn sff, hoat ddng qudn ly cdng tdc -^ lffu trff ciia mdt sd edc cd quan, td chffc con khdng it ban che', tham chi khdng dff^c chu trgng dung mffc. Bai viet chi ra mpt so van de cdn tdn tai trong cdng tdc lffu trff, tff do de xuat mOt so' giai phdp, nham gdp phin ndng cao hidu qud hoat ddng qudn IJ cdng tdc lffu trff tai cde ed quan, ddn vi hidn nay.
TH khoa: Gidi phdp, cdng tdc vdn thff - lffu trff, qudn ly, Trffdng Si quan Ky thuat qudn sff.
1. D§t v3'n d^
Trffdng ST quan Ky thuat quan sff la mdt trong nhffng Nha trffdng Quan dpi da va dang di Idn eiing sff Idn manh khdng ngffng cua Qudn dpi, sff phdt trien cua dd't nffdc. Trffdng cd life Iffdng cdn bd, giao vien, hgc vien, sinh vien, qudn nhdn chuydn nghidp (QNCN), vidn chffc qud'c phong (VCQP), ha sT quan - chie'n sT (HSQ-SC) vd Id niem tff hao cua Idp Idp can bg ky thuat trong Qudn ddi Nhdn ddn Viet Nam anh hiing.
Cac cd quan, ddn vi va td chffc trong qud trinh boat dgng thffe hien chffc nang nhiem vu cua minh deu sff dung cdng cu rat dae bietdd la cdng tdc van Ihu - Iffu trff. Day la mdt nghiep vu quan
trpng vd khdng the thie'u d bat eff td ehffe ed quan, ddn vi ndo, bdi nd la cong cu dac lffe nd'i dai Iff chu trffdng, menh lenh (cua lanh dao, chi huy) de'n vide td chffc trien khai thffc hien chu trffdng, menh lenh dd thanh ket qua hien thffc cua cd quan, ddn vi cac ca'p trong Nha trffdng.
Cdng tdc van thff - lffu trff la nen tang rd't cdn ban cho cdng tac td chffc, quan ly dieu hdnh edc hoat ddng cua ede cd quan, ddn vi. Chp nen, vi^c qudn IJ' cong tdc vdn thff - Iffu trff nhd^l thiet phai dffdc coi trgng. D3c biet Id sff quan tdm cham lo cua Idnh dao, chi huy cac cd'p de hieu qua hoat ddng cdng tdc van thif - luu trff tai cde cd quan ngay cang cao, cung nhff cdng tdc vSn thff - lffu trff trong edc cd quan ddn vi Quan ddi ndi ridng.
258 So 17-Thang 7/2020
QUANTIj-qUANLr
ludn hoal ddng nen ne'p chinh quy, bao dam tinh thdng nhal, cha't Iffdng, hidu qua; dat ra ydu cdu cao ve thdi do nghidp vu ehuydn mdn phai ludn tich effc, chu dgng, sang tao; nham thffc hien thdng ldi nhiem vu chinh tri cua cd quan ddn vi trong mpi tinh hud'ng.
2. Giai quyd't vd'n d l
He thdng td chffc quanly van thff-lffu trff cua Bo Qud'c Phdng ndi ehung va Trffdng ST quan Ky thudt qudn sff ndi rieng dang ngdy cang dffde hodn thidn. Nhdn thffc cda lanh dao va can bd, qudn nhan, vidn chffc qud'c phong edc edp, cae ngdnh ve vi tri, tim quan trpng cua edng tae van thff - lffu trff da tffng bffdc dffdc ndng len rd ret, gdp phan quan trpng vao viee hoan thdnh nhidm vu chinh tri qudc phdng vd cdng cudc xay dffng va bao vd To qude. Nghien cffu, xay dffng dffdc nhieu vdn bdn mang tinh chd't quan If, chi dao va hffdng ddn thffc hidn. Cd sd vdt chd't, trang Ihid't bi bao quan dffde quan tdm, dau tff. Ddi ngu can bd ngdy cang dffdc chud'n hda.
Tuy nhien, de edng tac vdn thff - lffu trff thdt sff phdt trien ngang tdm vdi cde ITnh vffc khac, trpng thdi gian tdi, xin de xua't mgt sd' giai phap nham nang cao hieu qua quan Iy cdng tdc van thff, lffu trff cua Trffdng ST quan Ky thudt quan sff hidn nay nhff sau:
Mdt la, hodn thien ve to chdc bo mdy vd nhdn silt lam cdng tdc vdn thu - litu trd.
Trong mdi cd quan, td chffc, de thffc hidn hieu qud mdt nhidm vu nao dd c6 tinh dai han can phdi cd bg phdn chuyen trach dam nhiem cdng vi^cdd.
Con ngffdi Id ye'u to' cd ban, quye't dinh de'n ket qua ciia mgi cdng viec, Ngffdi lam cdng tdc vdn thff- lifu trff phai dam bao td't edc tieu chud'n v^ chinh tri, trung Ihdnh vdi Ddng, vdi ehd'dp; cd y thffc td chffc ky luat, pham chd't dao dffc td't; cd trinh dp ehuydn mdn nghidp vu va du sffe khde hodn thdnh mgi nhiem vu dffdc giao. Can bd, nhan vien Idm cdng tde vdn thif- lffu trff ludn tie'p
xuc trffe tie'p vdi van bdn, tdi lieu va con dd'u. Do vay, quan ly nhieu thdng tin quan trgng va tin cay bang van ban eua cd quan, ddn vi, trong dd cd nhieu thdng tin mat khdng dffdc tid't Id. Ne'u qud trinh tuyd'n chgn khdng chat che, ky Iffdng, se gay ra hau qua nghiem trong.
Ngoai ra, can tuyen chgn ky dpi ngu can bd, nhdn vien, doi hdi phdi cd ke' hoach sff dung dn dinh lau dai. Tff kinh nghiem thffc td'cho thd'y, cd quan, ddn vi nao sff dung dn dinh lau dai dpi ngu can bg, nhan vien nghiep vu thi d dd chd't Iffdng va hieu qua cdng viec se td't hdn, so vu viec vi pham quy dinh il xdy ra. Ben canh nhffng phiim chd't kien dinh, vffng vdng, dgi ngu can bd, nhdn vien van thff- lffu trff cung can dffdc dao tao tinh thdng ve chuydn mdn, nghiep vu, am hieu sdu, rgng de cd the iham mffu cho Idnh dao, chi huy ve cdng tae van thff- lffu trff.
Ben canh do, de nang eao ehd'i Iffdng cua dpi ngu can bd hien hanh, can thffdng xuyen to ehffe dao lao vd bdi dffdng dpi ngu cdn bd, nhan vien VT-BM-LT trong qudn ddi Id mdt trong nhffng nhiem vu quan trgng, cd ban va lau dai; nham xdy dffng dpi ngu chuyen mdn cd du trinh dp, nang lffe de hoan thanh td't nhidm vu dffdc giao, gdp phan ehung vao viec hoan ihdnh thdng Idi nhiem vu chinh tri cua cd quan, ddn vi.
Vide manh dan de bat nhffng can bd tre cd trinh do chuyen mdn td't, cd long ydu nghe, hang say vdi cdng vide, cd thdi gian gan bd lau ddi vdi cdng vide van thff - lffu trff giff chffc vu trffdng ban vdn thff - lffu trff cung la mdt bien phdp hffu hieu.
Quan tam thi/c hien cae che'do, chinh sach dai ngd ddc thia ddi vdi cdn bd, nhan vien lu\i trff.
Thffe hien ehe' dp phu ca'p ddc hai vdi can bd, nhan vidn ngdnh lffu trff theo quy dinh cua phdp luat hien hdnh; kip thdi ddng vien khen thffdng, xem xet ffu tien nhffng ddng gdp cua edn bd, nhan vien lffu trff chuyen trach va kiem nhiem hodn thanh xud't sac nhiem vu dffdc giao hang nam.
Nhff vay. giai phap td chffc bd mdy vd nhan
So 17-Thang 7/2020 2 5 9
TAP GHi CUNG THIfdNG
sff la giai phap cd tac ddng sau sac tdi viec ndng cao hieu qua hoat ddng van thff - lifu trff, bdi le con ngffdi la irung tam cua mgi hoat ddng. Khi nguon nhan Iffc cd sff tac ddng ve nhdn thffc, bie'n nhdn thffe dung dan thanh hanh ddng cd hidu qua, thi lue do hieu qua hoat ddng cdng lac van thff - lffu trff trong Nha trffdng se ed sff chuyen bie'n tich effc sau sac.
Hai la, bo sung vd hodn thien he thdng vdn bdn hudng ddn cdng tdc van thu - luu trd ciia Trudng St quan Ky thugt qudn sU.
Trong nhffng nam gan day cac ed quan nha nffdc ed tham quyen va Bg Qud'c Phdng da ban hanh gan nhff day du edc quy dinh ve edng tac vdn thuf - lffu trff la cd sd phap ly de thffc hien cdng tdc nay. Nhffng vdn ban quy pham dffdi luat do edc cd quan nhd nffde ed tham quyen ban hanh trong thdi gian qua da dffa ra gan nhff day du eae cd sd phdp ly ve cdng tae van thff - Iffu trff Thffdng xuyen cap nhdt ede vdn ban, hffdng ddn, quy dinh mdi, de dp dung trong qud trinh thffc hien nhidm vu, bao dam tinh chinh xac, thffe hien nghiem quy dinh ve quan Iy van ban, tai Heu, thffc hien nghiem tuc Quy che' vd edng tac van thff- lffu trff va bao mat tai lieu trong Quan dgi.
De quan ly td't cdng tac van thff, lffu trff cua Nha trffdng can xdy dffng vd ban hanh nhffng van ban nhff: Quy ehe' edng tdc van thff - lffu trff. Muc dich cua Quy chd' Id eu the hda cac van ban quy pham phdp luat 1dm cd sd phap ly de lanh dao, to chffc, hffdng dan thffc hien va cung la cdng cu quan trpng de Nhd trffdng quan ly cdng tde van thff - lffu trff.
Xay dffng va ban hanh Bang thdi han bao quan de quy dinh thdi ban bao quan cho tffng loai tdi lieu, lffa chon nhffng tai lieu cd gid tri ndp vao kho lffu trff bao quan theo thdi ban thich hdp, phuc vu nghien cffu, sff dung lau dai vd d l dang loai tai lieu ra lieu huy khi he't gid tri.
Ba Id. td chdc thuc hien co hieu qud han nda cde nghiep vu von thU - tint trd.
Ddy la nhffng giai phap lien quan trffe tie'p dd'n hoat ddng van thU - lffu trff cua Trffdng ST quan Ky thudt quan sff, de td chffc thffc hidn cd hieu qua hdn nffa cac nghidp vu van thff - Iffff trff cu the la:
Phai tich cffc, ehu ddng, trdch nhidm hdn nffa trong cdng vide giai quyet cdng van, tai lieu hang ngay, bao dam giai quye'i nhanh ggn, an loan, hidu qua.
Cdn bd, nhdn vien lien quan de'n cdng tac giai quye't edng van, tdi lieu: sau khi tie'p nhdn phai dang ky, giai quye't triet de' ngay trong ngdy; cac ngay nghi, gid nghi, van thff hoac trffe ban nhan dffdc cdng van, tai lieu de'n, phdi kip thdi bdo cdo ddng chi trffe chi huy cd quan, ddn vi bie't dd gidi quye't, bao dam thdi gian quy dinh.
Giai quye't, theo ddi, ddn dd'c viee giai quye't vdn ban de'n: Thu trirdng cde ed quan ddn vi c6 trdch nhiem chi dao giai quye'i kip thdi vSn ban de'n cua ddn vi minh va phd'i hdp vdi cac ddn vi khac giai quye't edc van ban dd'n ed Hen quan.
Dd'i vdi van ban den cd lien quan de'n nhieu cd quan, ddn vi, cd nhan thi cd quan ddn vi, cd nhan chu tri giai quye't phai gffi van bdn dd (kdm theo phieu trinh ed ^ kien chi dao eua Ianh dao cd quan) de Id'y y kid'n cua cac cd quan, ddn vi, cd nhan Hen quan. Ne'u ed nhan dffdc giao gidi quyet vdn ban de'n phai hoan thanh cdng vide dung thdi han da quy dinh (ne'u cd) hodc theo y kien chi dao cda ngffdi cd tha'm quyen; trffdng hdp xet tha'y khdng the hoan thanh cdng vide thi phdi bdo cdo ngffdi cd thd'm quyen de kjp thdi xff ly.
Giai quye't dfft diem tinh trang tai lieu tdn dpng d dang bd, gdi tai cac ddn vi; hd sd, tai li?u hinh thdnh trong qud trinh theo ddi, giai quyet cdng vide phai dffdc tap hdp thanh hd sd, cd thd'ng kd vd xac dinh thdi ban bao quan theo quy dinh.
Bdn Id, tdng cudng dng dung cong nghe thong tin trong cdng tdc vdn thu - luu trd.
Trffdc sff phdt trien manh me. virgt bac cua
260 So 17-Thang 7/2020
QUANTRI-IIUANIV
each mang cdng nghiep 4.0, nhd't la cdng nghe thdng tin, Trffdng ST quan Ky thuat qudn sff hien nay va trong thdi gian tdi day can day nhanh va sau hdn nffa viec ffng dung cdng nghe thdng tin trong cdng tdc van thff - Iffu irff de ddp ffng nhu cau kip thdi, chinh xac, khoa hgc, bao dam bi mat trpng thdi ky hdi nhdp kinh td' qud'c td', thdi ky cdng nghiep hda, hien dai hda da't nffdc. Trdn cd sd phdn mem da ed, Nha trffdng can ndng cd'p sao cho phu hdp vdi thffc te'cua ddn vi, tffng bffdc tie'n hanh cde budc nghiep vu dd' chuye'n mgt sd' tdi Mu giay sang dang dien iff nham bao quan, bao hie'm tai lieu dffde td't hdn va thuan ldi trong vide sdhda tdi Heu lffu Irff.
De cdng lac lin hpc hda dffdc tid'n hanh thudn Iqfi, can ihiet phai td ehffe cde Idp tdp hua'n ve sff dung phan mem chuyen dung, ve ndn tang kie'n Ihffc tin hgc chp edc cdn bd 1dm cdng tae van ihff, lffu trff trong Nhd trffdng dd' ndng cao khd nang ffng dung cdng nghd thdng lin trong cdng tae van (hff, lffu Irff cda cd quan.
3. Ket lu^n
Cd the ndi nhan thffc sdu sac vai tro vd y nghia cda cdng tdc quan ly van thi/ - Iffu trff, trong hoat ddng phue vu cdng tac Idnh dao, chi dao, quan ly, dieu hanh, td ehffe trie'n khai thffc hidn nhiem vu chinh tri trpng lam cua cd quan, ddn vi dd ehinh la cdnh tay nd'i dai cua ngffdi chi huy, chinh uy, ehinh tri vien trong vide chi dao bap qudn khai thdc thdng tin quy gia dffdc hinh ihanh ngay trong qua trinh hoat dgng ndi bp ma cd. Ddng thdi tham mffu cho cd'p dy, ngudi chi huy, hffdng dan chi dao cac cd quan, ddn vi trong loan Trffdng tham gia quan ly cdng tdc van thff - luu trff ngay cang td't hdn. Ddy la ngudn \Uc cd vai trd quan trgng quyd't dinh chd't Iffdng hodn thanh nhiem vu cua ddn vi.
Dd ddp ffng yeu cau, nhiem vu nang eao hieu qud cdng tdc trong linh hinh mdi, mdi cd quan, ddn vi trong trffdng phai ludn van ddng, phdt trien hoan thien minh, Irong dd cd bd phan van thu'- Iffu trff de ndng cao hieu qua quan Iy cdng tdc van thff - lffu trff tai Nha trffdng trong tinh hien nay •
TAI L i f u THAM KHAO:
1. Cue Van thU LUu trff Nha nifdc (2009). Quyit dinh sd 128- QD/CVTLTNN ngdy 01 thdng 6 ndm 2009 ban hdnh
"Q"y trinh chinh ly tai lieu gid'y" theo TCVN ISO 9001- 2000.
2. Tridu Van Cifdng (chu bien) (2016), Gido irinh Vdn thu. Nha xua't ban Lao dong. Ha Noi.
3. D^o Xuan Chiic, Nguydn VSn Ham, Nguydn Van Tham, Vu'dng Dinh Quyen (1990). LV ludn vd thUc nin cdng Idc luu trd. Nha xua't ban Dai hoc va Giao due chuyen nghiep. Ha Ndi.
4. Vu Dffdng Hoan (1987), Cong tdc luu trU VietNam. NhS xua't ban Khoa hpc xa hoi. Ha Noi.
5. Chu Thi Hdu (chu bien) (2016), Gido irinh Ly lugn vd phuang phdp cong tdc lifu tra, Nha xuat ban Lao dong.
Hd Ndi.
6. Quo'c hdi (2014), Ludt Luu trd, Nha xua't ban Chinh tri Qudc gia. Ha Noi.
7. Vu'dng Dinh Quyen (2005). Ly lugn vd phuang phdp cong tdc vdn thu. Nha xuat ban Dai hoc Qudc gia Ha Noi.
So 17-Thang 7/2020 261
TAP CHJ CONG THIfdNG
Ngay nhdn bai: 11/6/2020
Ngay phan bi^n danh gia va si^a chfla: 21/6/2020 Ngay cha'p nh§n dang bai: 1/7/2020
Thong tin tdc gid:
TRAN THI BINH
Hpc vidn cao hpc Trffcfng Dai hoc N^i Vu
ENHANCING THE EFFICIENCY OF ARCHIVING WORK AT THE SCHOOL
OF MILITARY TECHNICAL OFFICERS
• Master's student TRAN THI BINH Hanoi University CDf Home Affairs ABSTRACT:
Archiving plays an important and necessary role in society in general and m each agency and unit in particular. In fact, the archiving and documents management of some units under the School of Military Technical Officers have not received adequate attention with many limitations. This article points out a number of current issues in the archiving work, thereby proposing some solutions for enhancing the efficiency of archiving and documents management at agencies and units.
Keywords: Solutions, clerical work and archiving, management. School of Military Teclmical Officers.
