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Items for Consideration of Council
Reports from Director Corporate Services 11
1. ORIGIN: Financial Services Unit 11
MANAGEMENT PLAN 2000/2003 AND BUDGET 2000/2001 11
Introduction 23
A PROFILE OF THE SHIRE OF TWEED 24 MAP OF TWEED SHIRE 25 ORGANISATIONAL PROFILE 26 COUNCILLORS AND STAFF 27 ROLE OF THE MAJOR PLAYERS 28 MANAGEMENT PLAN AS A CORPORATE DOCUMENT 29
Message from the Mayor 31
General Manager’s Introduction 32
Council’s Mission 35
STATEMENT OF COMMITMENT 37 STATEMENT OF INTENT 38
Key Directions and Priorities 39
ACTIVITY: 1. CORPORATE SUPPORT 40 ACTIVITY: 2. ECONOMIC DEVELOPMENT 41 ACTIVITY: 3. BUSINESS UNDERTAKINGS 42 ACTIVITY: 4. DEVELOPMENT / BUILDING CONTROL 43 ACTIVITY: 5. STRATEGIC PLANNING 45 ACTIVITY: 6. ENVIRONMENT 46 ACTIVITY: 7. HEALTH AND COMMUNITY PROTECTION 47
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ACTIVITY: 8. RECREATION 48 ACTIVITY: 9. EMERGENCY SERVICES SUPPORT 49 ACTIVITY: 10. COMMUNITY AND CULTURAL SUPPORT 50 ACTIVITY: 11. INFRASTRUCTURE PLANNING 51 ACTIVITY: 12. TRANSPORT AND DRAINAGE 52 ACTIVITY: 13. WATER 54 ACTIVITY: 14. SEWER 55
Operational Plans 57
Council’s Commitment to Ecologically Sustainable Development 58 I. ENVIRONMENTAL MANAGEMENT 60 II. ECONOMIC DEVELOPMENT STRATEGY 63
III. SOCIAL PLANNING 65 IV. LAND USE PLANNING 68
Council’s Responsibility as a Corporate Body 73 I. COMMERCIAL UNDERTAKINGS BY COUNCIL 73 II. CUSTOMER SERVICE LEVELS 75 III. EQUAL EMPLOYMENT OPPORTUNITY ACTIVITIES STATEMENT 76 IV. HUMAN RESOURCES ACTIVITIES STATEMENT 77
Organisational Resources 79
SUMMARY OF ESTIMATED INCOME & EXPENDITURE TO JUNE 2001 80
Contact Information 83
Council’s Programs 97
Budget Policy 205
COMPARISON OF RATE INCREASES 230
CASH RESERVES 231
CAPITAL WORKS 232
NATIONAL COMPETITION POLICY 234
Items for Consideration of Council Items for Consideration of Council Items for Consideration of Council Items for Consideration of Council
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GENERAL ESTIMATES INCOME AND EXPENDITURE 2000 - 2003 235
REVENUE POLICY FEES AND CHARGES 2000/01 245
CORPORATE SERVICES DIVISION 247
1.ACCOUNT-KEEPING FEE 247
2.DISHONOURED CHEQUE FEE 247
3.RATES INFORMATION 247
4.POSTAGE - COUNCIL REPORTS/MINUTES (EXCEPT COUNCILLORS) 247
5.REAL ESTATE REPORTS 247
6.SEARCH FEES - LEGAL DOCUMENTS 247
7.FREEDOM OF INFORMATION 247
8.SEARCH FEES - COUNCIL NOTICES 247
9.PHOTOCOPYING FEES 247
10.FAX TRANSMISSION FEE 248
11.CARD PAY CHARGE 248
12.SANITARY CHARGES 248
13.DOMESTIC WASTE & RECYCLING SERVICE CHARGES 248
14.BULK WASTE - NON DOMESTIC CHARGES 248
15.DOMESTIC WASTE COLLECTION CHARGES 249
16 WASTE TRANSPORT LICENCE 250
17.DOMESTIC WASTE GARBAGE DEPOT CHARGES 250
18.GARBAGE ESTABLISHMENT FEE 251
19.COURT APPEARANCE BY COUNCIL STAFF 252
20.RENTAL - COUNCIL HOUSES 252
21.SALEYARD DUES 252
22.RENTAL - MISCELLANEOUS 252
23.AIRFIELD - MURWILLUMBAH 252
24.HOLIDAY PARK FEES 253
25.GIS FEES 260
DEVELOPMENT SERVICES DIVISION 261
26.DEVELOPMENT APPLICATION FEES - DEVELOPMENT SERVICES 261
27.SEPP ONE FEES 262
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28.S82A REVIEW OF DETERMINATION 262
29.MODIFICATION OF CONSENT 263
30.REZONING APPLICATION FEE 264
31.SECTION 149 AND COASTAL PROTECTION ACT CERTIFICATES 264 32.CERTIFICATES - SUBDIVISON INCLUDES REGISTRATION & ARCHIVING FEE 264
33.BANK GUARANTEE 264
34.ACTIVITY ASSESSMENT 264
35.PLAN CHECKING & INSPECTION FEE - NON-SUBDIVISION WORKS 264
36.S64 DEVELOPER CHARGES - WATER AND SEWERAGE 266
37.PLANNING INFORMATION 267
38.WATER, SEWER DRAINAGE APPLICATION UNDER S68 OF LG ACT 1993 & WATER SUPPLY
AUTHORITIES ACT 1987 267
39.STRATA SUBDIVISION APPLICATION FEES 267
40.COMPLYING DEVELOPMENT CERTIFICATE FEES - INCLUDES REGISTRATION & ARCHIVING 267
ENGINEERING SERVICES DIVISION 269
41.SALES OF QUARRY MATERIAL 269
42.OVERHEADS & ONCOSTS - PRIVATE WORKS 269
43.BANNER FEES 269
44.SIGN IMPOUNDING FEE 269
45.KERBING AND GUTTERING CONTRIBUTIONS 269
46.ROAD AND FOOTPATH RESTORATION 270
47.ROAD OPENING & CLOSING FEES (S138 ROADS ACT 1993) 270
48.BUCHANAN TRAINING ROOM HIRE 270
49.BOWSER FEES 270
50.VEHICULAR ACCESS 270
51.PUBLIC WHARF 270
52.SEARCH FEE-MISCELLANEOUS ENGINEERING 270
53.HIRE OF PLANT - PRIVATE HIRE 270
54.WATER CHARGES 271
55.WATER BULK SALES 271
56.WATER - SERVICES AND RELATED FEES 271
57.SERVICE LOCATIONS (TELSTRA/OPTUS) 279
Items for Consideration of Council Items for Consideration of Council Items for Consideration of Council Items for Consideration of Council
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58.S64 WATER AND SEWERAGE DEVELOPER CHARGES 279
59.SEWERAGE - PROVISION OF EXTRA SEWER JUNCTION 280
60.SEWERAGE USAGE CHARGES (AS PER COUNCIL'S TRADE WASTE POLICY) 280
61.RAISING LEVEL OF MANHOLE 280
62.SEWERAGE - DISCONNECTION FROM COUNCIL SEWER 280
63.LABORATORY TESTING FEES (INTERNAL & EXTERNAL) 281
64.MAPS AND PLAN REPRODUCTIONS 282
65.SCIMS AND SURVEY INFORMATION 283 66.STORMWATER DRAINAGE APPLICATION UNDER S68 OF LG ACT 1993 283
67.LIGHTING - NON STANDARD “PRESTIGE” 283
ENVIRONMENT & COMMUNITY SERVICES DIVISION 285 68.CARAVAN PARK, CAMPING GROUND AND MANUFACTURED HOME ESTATE APPROVALS
(STATUTORY) 285
69.HEALTH AND ADMINISTRATION APPROVAL FEES 286
70.BEACH VEHICLE LICENCES 286
71.FISHING PERMIT - CLARRIE HALL DAM 286
72.ANTI-BARK DOG COLLARS 286
73.FOOD PREMISES INSPECTION FEE 286
74.SEWERAGE MANAGEMENT FACILITIES CHARGE 286
75.SEPTIC TANK WASTE DISPOSAL 286
76.SEWERAGE - PLAN FEES 286
77.IMPOUNDING FEES LIVESTOCK (AS PER CLAUSE 26 IMPOUNDING ACT 1993) 287
78.DOG REGISTRATION FEES 287
79.CEMETERY FEES 288
80.HALL HIRE MURWILLUMBAH & TWEED HEADS CIVIC & CULTURAL CENTRES 289
81.HALL HIRE KINGSCLIFF AMENITIES HALL 290
82.HALL HIRE HACC MURWILLUMBAH & STH TWEED HEADS 291
83.HALL HIRE - TWEED RIVER REGIONAL ART GALLERY 291
84.HALL HIRE SOUTH TWEED HEADS COMMUNITY HALL 291
85.OUTDOOR DINING - FEES FOR USE OF FOOTPATH PER SQUARE METRE P.A 292 86.DISPLAY OF GOODS FOR SALE -- FEES FOR USE OF FOOTPATH PER SQUARE METRE P.A 292
87.SIGNWRITING - DIRECTIONAL SIGNAGE 292
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88.OUTSTANDING NOTICES OR REQUISITION 292
89.ENGINEERING INSPECTION 292
90.SEPTIC TANK INSTALLATION FEES 293
91.POOL ADMISSION CHARGES 2000/01 SEASON 293
92.CONSTRUCTION CERTIFICATE FEES (BUILDINGS) - INCLUDES REGISTRATION & ARCHIVING
COSTS TO COUNCIL 294
93.COMPLYING DEVELOPMENT CERTIFICATE FEES - INCLUDES REGISTRATION & ARCHIVING
COSTS TO COUNCIL 295
94.PLAN PERUSAL FEE & STAMPING PLANS 295
95.REPRODUCTION OF PLANS 295
96.BUILDING LIST 295
97.BUILDING INFORMATION 295
98.TOURISM SIGNAGE 295
99.S82 OBJECTIONS 295
100.REPORT UNDER CLAUSE 20 LGA 295 101.REPORT UNDER CLAUSE 23 LGA 295 102.CONCURRENT REPORT UNDER CLAUSE 20 AND 23 LGA 295
103.STORAGE OF MATERIALS ON ROAD RESERVE 295
104.CHEMICAL CLOSETS 295
105.APPLICATION TO OCCUPY INCOMPLETE BUILDING 296 106.APPLICATION FOR APPROVAL OF TEMPORARY BUILDING 296 107.APPLICATION FOR PERMISSION TO OCCUPY TEMPORARY DWELLING 296
108.BUILDING SPECIFICATIONS 296 109.SWIMMING POOL POSTERS 296
110.BUILDING CERTIFICATES 296
111.COPY OF PLANS REQUIRED FOR B/A NOTIFICATION 296
112.REVIEW ORDER 296
113.BUILDING APPLICATION EXTENSION OF APPROVAL 296 114.INSPECTION FEES INCLUDING OCCUPATION CERTIFICATE - INCLUDES REGISTRATION &
ARCHIVING COSTS TO COUNCIL 296
115.REGISTRATION & ARCHIVING 298 116.WATER SEWERAGE & DRAINAGE APPLICATIONS & INSPECTIONS 298
117.WORKCOVER INSPECTION 298
Items for Consideration of Council Items for Consideration of Council Items for Consideration of Council Items for Consideration of Council
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118.BUILDING INSPECTION REPORT (STRATA) 298 119.HOARDINGS (ENCLOSE PUBLIC PLACE ) 298
120.BUILDING LINE VARIATION 298 121.FENCE HEIGHT VARIATION 298
122.TEMPORARY STRUCTURE 298
123.INSPECTION OF BUILDING FOR REMOVAL 299
124.DEMOLISH STRUCTURE 299
125.PARK RENTS FOR AMUSEMENT PURPOSES 299
126.AMUSEMENT DEVICES 299
127.FOOD VENDING FEE 299
128.MOWING GROUNDS 299
129.SPORTING BODIES CHARGES 299
130.MARKETS 300
131.RESERVES PHOTOGRAPHY 300
132.LEISURE GARDENS POTTSVILLE 300
133.CRAMS FARM 300
134.FIRE CONTROL 300
INDEX 301
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Reports from Director Corporate Services
1. ORIGIN: Financial Services Unit FILE REF: GA4/1/36 Pt1 REPORT TITLE:
Management Plan 2000/2003 and Budget 2000/2001 SUMMARY OF REPORT:
Council's Management Plan for 2000/2003 has been on public exhibition for 28 days. The Plan included the 2000/2001 Revenue Policy, Budget, Fees and Charges, proposal for a variation of 2.7%
maximum statutory increase plus 3% special increase to the General Fund notional rate yield and variation to water, sewerage rate and wast charges. The “Plan” provides Council with a unifying focus for the management of all the Shire’s activities and operations over the next financial year.
Some highlights of this year’s Management Plan/Budget include:
• $94.6 million budget
• $5.4 million for new and improved roads, kerb and guttering, traffic facilities and drainage projects including $570,000 for roads and associated works from the 3% special rate increase
• $374,000 for new bushfire equipment
• $1 million for the Banora Point Community Centre
• $150,000 for new public toilets
• $76,000 to heat Kingscliff pool
• $1 million for new bridge construction
• $65,000 for a skate park
• $400,000 for sportsfields
• $50,000 pollution control devices
• $80,000 additional maintenance expenditure on parks and reserves
• $40,000 boat ramps
• $20,000 canal dredging
• Water and Sewerage Capital Works of $22 million
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RECOMMENDATION:
That:-
1. Council’s 2000/2003 Management Plan and 2000/2001 Budget be adopted; and
2. An application be made to the Minister for Local Government for a special increase of 3% in the general rates above the allowable limit of 2.7%.
Reports from Director Corporate Services Reports from Director Corporate Services Reports from Director Corporate Services Reports from Director Corporate Services
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REPORT:
BACKGROUND
The Management Plan and the Community
The Management Plan sets out what Council proposes to achieve over the next three years and details projects to be achieved over the coming year. It has been designed to meet certain legislative requirements while communicating Tweed Shire’s vision to the community for the future and translating this Strategic Management Plan into action.
It is a planning tool which:
• Highlights the issues of most concern to Council and the community
• Identifies how Council will respond to areas of great need by identifying specific tasks and projects
• Sets targets by which Council can be measured
• Is a “living document” in that it is constantly subject to review.
Understanding the Management Plan
The Management Plan should be viewed as one document divided into three parts. This has been done for ease of understanding and to meet the requirements of different readers.
Part A is a Summary of the Management Plan. It states the Council’s vision and mission and briefly identifies the issues that Council will address over the next three years and beyond. It also provides an overview of the key activities and projects planned by Council.
Part B - Operation Plan is a more detailed document meeting other obligations under the Local Government Act 1993. This part provides a complete list of the tasks and a detailed operating and capital budget for 2000-2001.
Council will confirm its priorities on an annual basis and if necessary through the quarterly review process. This may result in the rescheduling of the commencement and/or completion of tasks.
Also provided in Part B are special statements about Council’s activities in the areas of asset replacement, distributed expenditure and overheads, long-term financing, business and commercial activities; human resources, access and equity, environmental protection and management. Part B will form the basis for quarterly progress reporting.
Part C - The Revenue Policy is essentially a listing of Council’s fees and charges for 2000-2001 from domestic waste to dogs and childcare to community centres. In addition information about rates, charges, borrowing and the basis for pricing are also provided.
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PUBLIC EXHIBITION
In accordance with Council’s resolution at Minute Number 1583 of 3 May 2000, the 2000/2003 Management Plan was placed on public exhibition for 28 days and submissions invited.
Submissions received are attached.
BUDGET REVENUE POLICY
Council has the option at the meeting to amend the budget and Management Plan as well as vary the fees and charges.
GENERAL FUND RATE INCREASE PROPOSAL
The Budget provides for a General Fund rate increase of 3% above the “allowable limit” of 2.7%
advised by the Minister for Local Government. The $570,000 raised by the 3% rate increase is to be expended on roads and associated works.
EFFECT ON MINIMUM RATEPAYERS WITH 5.75 INCREASE IN GENERAL RATES
Minimum Rates
1999/2000
$
2000/2001
$
General 427.00 451.30 Water 215.00 220.00 Sewerage 400.00 408.00 Garbage 149.00 154.00
Total $1191.00 $1233.30
Minimum Ratepayer receiving pensioner rebate
1999/2000
$
2000/2001
$
General 427.00 451.30 Water 127.50 132.50 Sewerage 312.50 320.50 Garbage 149.00 154.00 Rebate (Ordinary) 250.00Cr 250.00 Cr
Total $766.00 $808.30
Reports from Director Corporate Services Reports from Director Corporate Services Reports from Director Corporate Services Reports from Director Corporate Services
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Proportion of assessments receiving minimum rates General 45%
Water 100%
Sewerage 100%
PUBLIC MEETING
A public meeting was held at Murwillumbah Auditorium on 13 June 2000 to discuss the Management Plan.
PERFORMANCE INDICATORS
The key performance indicators selected by the Department of Local Government and the shires Association of New South Wales have been included in the Management Plan. The use of such information will allow Council to compare and monitor performance of the organisation against other local government authorities in New South Wales.
APPLICATION FOR MINISTERIAL APPROVAL FOR SPECIAL VARIATION TO GENERAL INCOME
“Procedures relating to Special Variations to General Income
In determining whether to apply the full general variation percentage of 2.7% or to apply for a special variation it is essential that Councils consider the effects of prevailing economic conditions in their area. Generally it is expected that applications will relate to significant initiatives of a specific nature, demonstrating broad community support and which cannot be funded by other means.
Applications seeking Ministerial approval for special variation in general income may be made by Councils in regard to:
Section 508(2) Increase in General Income, and
Section 548(3)(a) & (b) Variation in Minimum Ordinary and/or Special Rate(s).
(a) Reasons for Apply
Generally, an application to exceed the general ratepegging limit for 2000/01 will only be considered in the following circumstances:
• Where a Council proposes to participate in a project which has regional significance. Regional significance would be demonstrated through project participation by several Councils and/or the State/Commonwealth contributing funds towards the project or an outcome with a demonstrable economic benefit.
• Where the Council is seeking to fund a major enhancement to community services or facilities.
In particular this would include the need to increase income to address infrastructure maintenance or replacement, public health or environmental benefit or protection.
• Where the Council is required to meet substantial increases in Government contributions or charges for example: variation of charges by the Valuer General or NSW Fire Levy.
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In the majority of these circumstances the project funding requirements should have a definite time horizon after which time the special variation would lapse. In the case of service enhancements or additional infrastructure operating costs there is an expectation that productivity improvements will be achieved to offset ongoing costs.
The proposed initiative is also expected to have clear outcomes which are capable of being measured. The outcomes will need to be specified along with the performance measures as part of the Council’s application.
If a Council applies to increase its income beyond the ratepegging amount for any purpose covered in dot point two above by the use of a special rate on certain ratepayers, the Council must be able to demonstrate that the affected ratepayers are in favour of the proposal unless it addresses a specific public health or safety issue.
(b) Pre-requisites of an Application
The following pre-requisites apply for applications for special variations for 2000/2001:
• If Council intends to seek approval to increase its general income beyond the approved variation, the Council must include within its draft Management Plan, a statement of its intentions to apply for a special variation and reasons for the increase.
• Applications to increase general income will generally be given on the basis of a specific period (eg. 3 years). Such an approval will need to be renewed at expiry as a fresh application and will be monitored for implementation during the period. Applications should indicate the period for which the approval is sought.
• Public notification of the draft Management Plan inviting submissions (section 405) must also include a clean indication of the Council’s intention to seek a special variation and the level of the variation sought as a percentage increase of general income (not permissible income).
Councils are reminded of their responsibility to provide both scenarios of proposed rates and charges for the 2000/2001 rating year in their Statement of Revenue Policy, that is, (1) the rating structure for each year of the proposed special variation, if Ministerial approval is granted and (2) the rating structure if the application is not approved.
• A Council may consider conducting a public meeting to discuss the proposal and any other submissions concerning the draft Management Plan.
• A Council may also submit an independent assessor’s report to support its application. This is not mandatory unless requested by the Minister.
• Councils seeking approval for an increase in general income to fund or partly fund major building expenditures of $500,000 or more are required to concurrently undertake a capital expenditure review as per the Department’s guidelines in Circular to Councils 97/55.
• Councils that wish to apply for a special variation must ensure that financial statements are lodged on time with the Department, thereby enabling a suitable assessment of Council’s
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financial position. Council’s Rating Return will also need to be completed, including any adjustments requested by the Department (refer circular 99/76).
• A Council also seeking an income adjustment will still be required to submit a separate income adjustment application and will also include this income adjustment sum in its proposed 2000/2001 general income yield on its special variation application form [SV1 - Point 8(iv)].
• Councils are able to submit SV-1 application forms before expiration of the draft Management Plan 28 day public exhibition period, however, assessment of the application will not be finalised until receipt of any responses to the special variation proposal of the draft Management Plan.
(c) Summary of Details required for SV-1
1. Why the variation is required (addressing the requirements of this circular).
2. Details of rates and charges for 1999/00 and proposed for 2000/01.
3. Details of Domestic Waste Management Services Charges for 1999/00 and proposed for 2000/01
4. Comments on Council’s current and estimated financial performance.
5. The impact of the proposal on ratepayers.
6. The level of publicity given to the proposed variation and resulting comments.
Applications must be made on the Department’s Form SV-1, which has been e-mailed separately.
Any inquiries: contact Peter Clarke: ph: (02)9793 0622, fax (02)97930799, e-mail [email protected]
Accountability and Responsibility for Revenue Raising Policy
All Councils are reminded of the need to ensure that there is adequate community consultation about proposed rating and revenue raising policy. This should involve ratepayers being informed of the full range of rating and charging options available to Councils and the reasons upon which proposed policy choices have been based.
Where Ministerial approval is given for a special variation, it will be on the understanding that the Council will regularly provide specific details concerning expenditure and progress towards the completion of the project(s) associated with the variation.
Catch-up (Section 511) and Valuation Objections (Section 511A)
Those Councils that receive Ministerial approval for a special variation for the 2000/2001 rating year should note that they cannot catch up any shortfall or valuation objections that may have been available at the end of the 1999/00 rating year (per Departmental advice). These factors will be incorporated in the special variation approval.”
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CONCLUSION
Council’s 2000/2003 Management Plan provides Tweed with a unifying focus for management of all the authorities’ activities and operations. The Plan incorporates the 2000/2001 Budget and the 3% Special General Rate increase and is now submitted to Council for adoption.
