The Company operates an Internal Control System as a control function that supports the role of the Board of Directors in managing and securing financial and operational assets. The Company ensures that this system is always implemented through a good mechanism, so that it is able to have an impact on the achievement of effective risk control and mitigation throughout the Company's business.
The Internal Control System running within the Company includes the following:
1. A structured and disciplined internal control environment in the Company.
2. Identification and assessment of risks that are influenced by external and internal factors related to the Company’s business activities.
3. Control activities that are continually running to determine the policies and procedures established by management.
4. Relevant information systems and the quality of information produced, as well as individual communication in their roles
tanggung jawabnya sehubungan dengan pengendalian internal.
5. Pemantauan dan tindakan koreksi atas penyimpangan yang dilakukan secara berkala.
Sistem pengendalian internal dalam Perseroan dijabarkan dalam pedoman perilaku bisnis dan dokumen acuan untuk menjalankan operasional Perseroan, di antaranya meliputi QM (Quality Manual), QSP (Quality System Procedure), SOP (Standard Operating Procedure), WI (Working Instruction) atas seluruh kegiatan yang berhubungan langsung dengan produksi maupun kegiatan- kegiatan penunjang lainnya yang akan terus disempurnakan.
Informasi mengenai ruang lingkup pengendalian internal Perseroan adalah sebagai berikut:
1. Pengendalian Keuangan
Perseroan melakukan pengendalian keuangan melalui:
a. Menetapkan dan menerapkan kebijakan dan prosedur keuangan pada induk dan anak perusahaan, sebagai pedoman dalam menjalankan tugas dan pekerjaan, khususnya dalam hal keuangan.
b. Menyediakan informasi keuangan bagi tiap tingkatan manajemen serta pemegang saham melalui sistem pelaporan keuangan secara bulanan maupun triwulanan yang memadai dan sesuai dengan prinsip akuntansi yang berlaku umum di Indonesia sehingga dapat digunakan untuk pengambilan keputusan manajemen serta keperluan eksternal.
2. Pengendalian Kegiatan Operasi
Bentuk pengendalian internal yang dilakukan Perseroan dalam kegiatan operasi, di antaranya:
a. Menerapkan prosedur dan sistem pengelolaan lingkungan yang sejalan dengan Sertifikasi ISO 14001:2004 dan penerapan prosedur dan sistem keselamatan kerja sejalan dengan sertifikasi OHSAS 18001:2007 dan SMK3.
b. Menerapkan kebijakan dan prosedur yang secara langsung digunakan untuk mencapai sasaran dan target yang mengacu kepada sistem dan prosedur dari sistem manajemen mutu dan produk yang telah terdaftar di American Petroleum Institute untuk produk sertifikasi API 5CT, 5DP & 5L sesuai dengan sertifikasi ISO 9001:2008, API Q1 edisi ke 9.
c. Senantiasa menyempurnakan sistem dan prosedur yang berkaitan dengan kegiatan produksi dan kegiatan penunjang lainnya, seperti Panduan Kualitas, Prosedur Sistem Kualitas, Prosedur Standar Operasi dan Instruksi Kerja.
3. Kepatuhan Hukum dan Regulasi
Perseroan terus berupaya mematuhi hukum, peraturan, serta rekomendasi dari regulator agar usaha Perseroan dapat berjalan dengan baik dan sesuai dengan aturan yang ada.
and responsibilities in relation to internal control.
5. Monitoring and corrective actions for irregularities are carried out on a regular basis.
The implementation of Internal Control System in the Company is stated in the guidelines for business conduct and reference documents used in Company’s operations, including Quality Manual (QM), Quality System Procedure (QSP), Standard Operating Procedures (SOP), Working Instruction (WI) applicable to all activities that are directly related to production and other supporting activities to be continually improved.
The Company implements Internal Control System in its operation in the following areas:
1. Financial Control
The Internal Control System applied in finance are the following:
a. To establish and implement financial policies and procedures in the parent and subsidiary companies, as the guideline in performing duties and tasks, especially in financial matters.
b. To provide financial information for each level of management and the shareholders by a monthly and quarterly financial reporting system in accordance with generally accepted accounting principles in Indonesia, thereby useful to management in their decision-making process and for other external needs.
2. Operational Control
The operational control carried out by the Company include:
a. To implement procedures according to the environmental management system in line with the ISO 14001:2004 certification and the application of procedures conforming to the work safety system under OHSAS 18001:2007 and SMK3 certification.
b. To implement policies and procedures that are directly used to achieve targets that refer to the systems and procedures from the quality and product management system that have been registered with the American Petroleum Institute for the API 5CT, 5DP & 5L product certification according to ISO 9001:2008, API Q1 9th edition certification.
c. To continually improve other systems and procedures in the production and supporting activities, such as Quality Guide, Quality System Procedures, Standard Operating Procedures and Work Instructions.
3. Legal and Regulatory Compliance
The Company continuously works to comply with laws, regulations, and recommendations from regulators so that the Company’s business activities run smoothly and consistently with existing regulations.
Salah satu bentuk kepatuhan Perseroan atas hukum dan regulasi adalah adanya keterbukaan dalam transaksi afiliasi sebagaimana disyaratkan dalam Peraturan No. IX.E.1 tentang Transaksi Afiliasi dan Benturan Kepentingan Transaksi Tertentu Lampiran Keputusan Ketua Bapepam dan LK No. Kep-412/
BL/2009.
4. Evaluasi atas Sistem Pengendalian Internal
Pengendalian internal melibatkan seluruh personil yang ada di dalam Perseroan termasuk Dewan Komisaris, Direksi, Manajemen hingga karyawan tingkat bawah. Pemantauan atas penerapan sistem pengendalian internal Perseroan telah dilakukan secara berkesinambungan oleh Unit Audit Internal untuk memastikan efektivitas dan kualitas pengendalian yang dijalankan oleh perusahaan induk dan anak perusahaan.
Berdasarkan hasil pemeriksaan yang dilakukan oleh unit audit internal selama tahun 2019 terhadap kegiatan operasional perusahaan, diperoleh kesimpulan bahwa sistem pengendalian internal Perseroan telah memadai dan dilakukan secara konsisten.
Sistem pengendalian internal secara garis besar berjalan dengan baik, efektif dan efisien namun masih diperlukan adanya perbaikan dan penyempurnaan dalam beberapa aspek maupun kebijakan sebagaimana dijabarkan dalam laporan hasil audit dan rekomendasi yang disarankan oleh unit audit internal.
Hasil evaluasi pelaksanaan sistem pengendalian internal yang telah dilaksanakan menjadi dasar bagi Perseroan dalam upaya meningkatkan dan memperbaiki sistem dan kebijakan yang telah ada secara terus menerus.
5. Kebijakan Komunikasi
Perseroan memiliki kebijakan komunikasi dengan pemegang saham dan investor yang dilakukan melalui website Perseroan, laporan tahunan, publikasi di surat kabar, serta laporan kepada Otoritas Jasa Keuangan dan Bursa Efek Indonesia melalui e-reporting.
Perseroan telah menerapkan kebijakan komunikasi kepada pemegang saham dan investor dengan merujuk kepada peraturan Otoritas Jasa Keuangan dan Bursa Efek Indonesia serta arahan manajemen Perseroan dan telah diungkapkan dalam website Perseroan.
6. Penggunaan Teknologi Informasi
Perseroan dalam menggunakan teknologi informasi, selain menggunakan website Perseroan, Perseroan juga memanfaatkan teknologi pelaporan elektronik (e-reporting) kepada Otoritas Jasa Keuangan, serta pelaporan keuangan berbasis XBRL (Extensible Business Reporting Language) yang dilaksanakan melalui platform Bursa Efek Indonesia.
7. Kebijakan tentang Pemenuhan Hak-hak Kreditur
Perseroan selalu mengedepankan pengelolaan keuangan secara hati-hati dan terencana termasuk dalam pemenuhan kewajiban-kewajiban kepada para kreditor dengan tepat
One form of legal and regulatory compliance the Company stresses is the requirement for disclosure of affiliated transactions as provided in the Regulation No. IX.E.1 on Affiliated Transactions and Conflict of Interest in Certain Transactions, Attachment to the Decision of the Chairman of the Capital Market Supervisory Agency and Financial Institution No. Kep-412/BL/2009.
4. Evaluation on the Internal Control System
Internal control seeks involvement of all personnel within the Company, including the Board of Commissioners, the Board of Directors, management, and down to lower-level employees.
The system implementation is continuously monitored by the Internal Audit Unit to provide assurance as to the effectiveness and quality of controls carried out by the parent company and subsidiary companies.
Based on the results of internal audit reviews during 2020 to assess operational activities, it was concluded that the Company’s internal control system was deemed adequate and implemented consistently.
The internal control system has been running effectively and efficiently, although still needing improvements and enhancements in certain aspects as well as supporting policies as already recommended by the Internal Audit Unit in the Internal Audit Report.
The results of the internal control system evaluation serve as the basis for the Company to adopt continuous improvement and corrective measures to the system and policies in place.
5. Communication Policy
The Company applies a policy for establishing communication with shareholders and investor through the Company website, annual report, publication in newspapers, as well as reports to the Financial Services Authority and the Indonesia Stock Exchange via e-reporting.
The Company has implemented its policy on communication with shareholders and investors by referring to the regulations issued by the Financial Services Authority and the Indonesia Stock Exchange, as well as directives from the Company’s management, as uploaded in the Company website.
6. Utilization of Information Technology
Pertaining to using information technology in addition to the Company website, the Company also utilizes electronic reporting technology (e-reporting) to the Financial Services Authority, and financial reporting under XBRL basis (Extensible Business Reporting Language) facilitated through the platform operated by the Indonesia Stock Exchange.
7. Policy on the Fulfillment of Creditor’s Rights
The Company continually prioritizes prudent and well-planned implementation of financial management, including timely fulfillment of all obligations to creditors in accordance with
waktu sesuai dengan kesepakatan yang dibuat dengan para pihak.
Tinjauan atas Efektivitas Sistem Pengendalian Internal Pada tahun 2020, Perseroan telah melakukan penilaian atas efektivitas sistem pengendalian internal yang dilakukan oleh Audit Internal dan menghasilkan rekomendasi - rekomendasi sebagai bahan pertimbangan dalam penyusunan dan penyempurnaan kebijakan di seluruh kegiatan operasional Perseroan.