Johansyah Syafri as Head of the Department of Communication, Informatics and Statistics of the Bengkalis Region. Sufyan SP as Head of General and Human Resources Department of Communication, Informatics and Statistics Department of Bengkalis Region. Desnawati as a government employee head of the Department of Communication, Informatics and Statistics of the Bengkalis Region.
Sri Damayanti as a government employee the head of the Department of Communications, Informatics and Statistics of Bengkalis Regency.
Bacground of the Apprenticeship
In order to prepare students for use in this field, the International Business Administration degree program requires students to complete 5 (five) months of practical work in both government agencies and private institutions. The study program of International Business Administration hopes that through 4 (five) months of practical work, students will be able to learn first-hand what the world of work is like and add insight and experience. As a result, after completing the practical work, each student must prepare a work report on the implementation of the practical work, so that the student is responsible for the results obtained in these practical works.
Based on the above, the author, as a student of the International Business Administration study program, decided to undergo professional training at the department of communication, informatics and statistics in the Bengkalis district, and during the implementation of practical work, the author was placed in the secretariat of the Kasubbag Public department. and the Employees affair.
Purpose of the Aprenticeship
Significances for the Apprenticeship
Students get the opportunity to apply theoretical/conceptual knowledge in the real world of work. Students have the opportunity to analyze problems related to science that are applied in work according to their program of study. Students have the opportunity to work in employee that consists of several people so that they are able to provide ideas.
Significances for State Polytechnic of Bengkalis
Significances for Company
Since the implementation of the new regional government organizational structure in the Bengkalis regency government on January 1, 2017, at least 5 regional government organizational structures have been lost and the names of offices and agencies have also been changed, some merged, a new regional government organizational structure has also been formed, which divorced or was divorced. However, with the mandate of Government Regulation no. 18 of 2016 on the regional apparatus and Regulation of the Minister for Communication and Information Technology no. 14 of 2016 on Guidelines for the Nomenclature of Regional Apparatuses in the Field of Communication and Information Technology, Bengkalis Regent Regulation Number 51 of 2016 on Position, Organizational Structure, Classification, Duties, Functions and Job Descriptions and Work Procedures is the Office of Communication, Information and the statistics of the Bengkalis region is now independent and has an office in the building of the former Office of Markets and Hygiene. As is known, the Market and Hygiene Service merged with the Trade and Industry Office for market affairs, and hygiene matters with the Environmental Service. The Bengkalis District Communication, Informatics and Statistics Department has a wider scope of duties and responsibilities than before, as in addition to the addition of statistics, the Electronic Data Management Department, formerly in the Regional Secretariat, is now part of the Bengkalis District Information and Information Department. Statistical office for communication, including publications, media cooperation in matters of public relations, which were previously handled by the Public Relations Department of the Regional Secretariat.
5 Over time, in 2018 there was a change in the organizational structure of the Bengkalis Regency Information and Statistics Communication Service, Electronic Procurement Services was no longer one of the tasks and functions of the Bengkalis Regency Communication, Information and Statistics Office, and went to the Procurement Department of the regional secretariat of goods/services.
Vision and Mission .1 Vision
Mission
This change is based on regent's decree no. 58 of 2018 on amendments to the Bengkalis Regency Decree no. 51 of 2016 regarding the position, organizational structure, echeloning, duties, functions and description of jobs and work procedures.
Kind of Business
Prepare material for policy formulation in the area of providing cross-sectoral content and processing public communication media. Prepare materials for the implementation of policies in the field of the provision of cross-sectoral content and the processing of public communication media. Prepare material for policy formulation in the area of strengthening the capacity of public communication resources and providing access to information.
Preparation of materials for the implementation of policies in the field of strengthening the capacities of public communication resources and ensuring access to information.
Organization Structure
The Secretariat consists of the Program Preparation Subsection, the General and Personnel Subsection, and the Finance and Equipment Subsection. The public information management and services sector consists of the Section for Management of Public Opinions and Aspirations, the Section for Information Management and the Section for Public Information Services. Sector of Communication and Information Resources. The Communication and Information Resources Sector consists of the Section for the Provision of Intersectoral Content and Management of Public Communication Media, the Section for Media Relations Services and the Section.
The statistics and coding sector consists of the statistics section, the coding section and the coding monitoring and evaluation section.
The Working Process
Document Used for Activity
The Working System
In order to make it easier for employees to perform their tasks, the company uses an internet system to facilitate online work and also uses a manual system. While the manual system is used to record the meeting minutes form and activity implementation form.
Working Procedures
Incoming mail is a letter received by an organization of companies and offices that originates from someone or an organization. Department of Informatics and Statistics of Bengkalis Regency Divisions that are inside or outside. Before this letter is addressed to the recipient of the letter, the letter will be registered in the incoming mail agenda book, after which the letter is given a cover sheet or called a Disposition Sheet which is attached to the front of the letter to help the recipient of the letter responds to the letter. Below is a picture of Incoming Letter in Bengali Regency Department of Communication, Informatics and Statistics: making available incoming and outgoing letters.
Each activity that is carried out has a goal that must be achieved in order to progress. Changes to the Employee Attendance List 2021 are entered by the person who designated it to be changed so that the attendance list is changed monthly at the time of morning entry and exit from work. The data that can be generated from a time and attendance system is the arrival and return times of employees who are present at work in the office. This assignment document employee performance agreement 2021 is working on the first level of the document.
The first is the identification of the mandate, organizational design, organizational structure and business processes. Further, the formation of an implementation team to prepare ANJAB and crew members who. This practical work activity Follow the regency event broadcast invitation in this context. I am learning that work is fast and efficient work.
This practical work activity was conducted at the Department of Communication, Informatics and Statistics of Bengkalis Regency which is located in Jalan Kartini, Bengkalis Regency. Based on the academic calendar of the Bengkalis State Polytechnic for the academic year 2021/2022, the apprenticeship has been conducted from 15 February 2021 to 30 June 2021.
Kind and Description of the Activity
Write disposition sheet of incoming mail, invitation, after everything is collected, it is the via watshapp to go for processing and send secretary. 25 Table 3.6 In the third week of March, the author-enemy works Make a recapitulation of employee list and attendance, write incoming mail, propose, and scan, archive incoming mail. Although Complete the employee performance agreement document, process print data, Photocopy data and scan letter, the work project Incoming Letter, Scan letter and photocopy in send secretary process work Write disposition sheet of incoming mail, invitation, after everything is collected, it is the via watshapp after processing and handled to secretary.
Letter continue document signed and then stamped write and scan, file incoming mail, although work Write outline sheet incoming mail and send, Make a recapitulation of employee list and attendance, and practical Write outline sheet from Incoming Letter, invitation and proposal, write incoming mail outline, proposal disposition and scanning, archive incoming mail in the save folder on computer and upload in website communication, informatics and statistics bengkalis regency. Print attendance list employee PNS and employee next month, Write and archive incoming, and thought practical Sending via watshapp invitation, and archive letter although Write outline sheet from Incoming Letter and archive incoming mail and proposals activty Write outline sheet from Incoming Letter and archive incoming mail and proposal. Print the employee agreement document, Writing summary sheet of incoming mail., Photocopy of data and scan letter Writing summary sheet of incoming mail.
32 Table 3.18 in the second week of June, the author was given the task of Continue Document Work Writing the incoming mail disposition sheet and completing an employee performance agreement document 2021. Continue completing an employee performance agreement document 2021 and printing. 33 Table 3.20 in the fourth week of June, the author was given the task of disposition letter and letterhead to complete an employee performance agreement document 2021 and print, scan and complete, Give the number letter. Photocopy the data and scan the letter Incoming mail disposition sheet writing and complete a document employee performance agreement 2021.
And process even though Continue printing a document the employee's performance agreement document, collected data and print and scan to employee even though the process is sent and finished.
Obstacles And Solution appeticenship .1 Obstacles And Solution appeticenship
Solution of appeticenship
When the computer is damaged, the intern must go to another section to find a computer to use for letter assignments. When scanning tools are missing, the intern must go to another section to find a computer to use in doing letter assignments. When making document letters, the trainee must go to other parts of the room to make documents.
The work program of the internship report is conducted by a Department of Communication, Informatics and Statistics of Bengkalis Regency in the field Head of General and Human Resources Department, the program is conducted for 4 (months) from February 15, 2021 to June 30, 2021. Work Systems and - procedures in the public relations department use online systems, applications and manual systems. All these systems make it easier to do the job of the head of the general and personnel department. During the implementation of the practical work, there are several obstacles, namely the lack of facilities such as paper, printer, computer, printer mechanisms, internet network access, which is important to support the performance of tasks in the general and staff department.
Suggestion
Apprenticeship Reply Letter
APPRENTICESHIP DOCUMENTATION
LETTER DOCUMENT PERJANJIAN KINERJA PEGAWAI 2021
LETTER OUTCOMING LATTER
BUKU AGENDA
