GENERAL INSTRUCTIONS FOR BIDDERS (GITB) A. 1.1 The following definitions and abbreviations used in these documents have the meanings set out below:. i) “Buyer” means the organization purchasing goods and services as set out in the Documents. ii) “Bid” means quotation/quotation/bid as received from a company/supplier. iii) “Supplier” means the person or company supplying the goods and services. iv) “Goods” means the articles, materials, goods, livestock, furniture, equipment, raw materials, spare parts, instruments, machinery, equipment, industrial plants, etc. which the Supplier supplies under the Contract must deliver to the buyer. v) “Services” means services incidental to and incidental to the supply of goods, such as transportation, installation, commissioning, provision of technical assistance, training, after-sales service, maintenance service and other such obligations of the supplier under the contract. vi) “Bid Security” (i.e. cash deposit) means a monetary guarantee to be provided by a Bidder together with its Bid. vii) “Contract” means the written agreement entered into between the Buyer and the Supplier together with all documents referred to therein and including all attachments, exhibits etc. viii) “Performance Guarantee” means a monetary guarantee to be provided by the successful Bidder for the term due for the execution of the agreement that has been imposed on him. Performance security is also called escrow. ix) “Consignee” means the person to whom the goods are to be delivered, as specified in the Contract.
Introduction
Availability of Funds
Language of Bid
The term "origin" as used in this clause means the place where the goods are sourced, grown, produced or manufactured or from where the related services are arranged and supplied. In no event shall Buyer be liable for such costs, expenses, etc., regardless of the course or outcome of the bidding process.
BIDDING DOCUMENTS
- Amendments to Bidding Documents
- Clarification of Bidding Documents
- Document Comprising the Bid (The firms are required to upload scanned copies of the following documents):-
- Technical Bid
- Bid currencies
- Bid Prices
- Excise Duty:-
- Sales Tax:-
- Local Duties & Taxes
- Customs Duty
- Indian Agent
- Firm Price / Variable Price
- Alternative Bids
- Documents Establishing Bidder’s Eligibility and Qualifications
- Documents establishing Good’s Conformity to Bidding Document
- Bid Security (i.e. Earnest Money Deposit)
- Bid Validity
- Signing and sealing of bid (Not application for e-procurement)
The details of the services to be provided by the agent for the subject requirement. For this purpose, the Bidder will also comment on a clause-by-clause basis on the technical specifications and other technical details included by the buyer in the Bidding Documents to determine the technical responsiveness of the goods and services offered in its Bid.
SUBMISSION OF BIDS 22. Submission of Bids
Late Bid
Alteration and Withdrawal of Bid
BID OPENING 25. Opening of Bids
SCRUTINY AND EVALUATION OF BIDS 26. Basic Principle
- Preliminary Scrutiny of Bids
- Minor Informality/Irregularity/Non-Conformity
- Discrepancy in Prices
- Discrepancy between original and copies of Bid (Not applicable for e-procurement)
- Qualification Criteria
- Conversion of Bid currencies to Indian Rupees
- Schedule-wise Evaluation
- Comparison on CIP Destination Basis
- Additional Factors and Parameters for Evaluation and Ranking of Responsive Bids
- Bidder’s capability to perform the contract
- Contacting the Purchaser
If the Bidder does not respond by the specified date or gives an evasive response without explaining the relevant point in clear terms, that Bid is likely to be ignored. If the Bidder does not agree to the observation of the buyer, the Bid is likely to be ignored. Here too, the buyer will convey his observation to the Bidder in an appropriate manner by register/speed post and, if the Bidder does not accept the buyer's observation, that Bid will likely be ignored.
An offer for a schedule will not be considered if the complete requirement prescribed in this schedule is not included in the offer. Such discounts will be taken into account, wherever appropriate, to determine the bid or combination of bids that offer the lowest estimated cost to the purchaser in determining the successful bidder for each schedule, provided that those bidders are responsive. If there is more than one schedule on the List of Requirements, such determination will be made separately for each schedule.
Such determination shall be based on the examination and investigation of all relevant data and particulars submitted by the Bidder in its Bid, as well as such other related information as deemed appropriate by the purchaser.
AWARD OF CONTRACT 38. Purchaser’s Right to accept any Bid and to reject any or All Bids
- Award Criteria
- Variation of Quantities at the Time of Award
- Notification of Award
- Issue of Contract
- Non-receipt of Performance Security and Contract by the Purchaser
- Return of Bid Security (i.e. EMD)
- Publication of Bid Result
- Use of contract documents and information
- Patent Rights
- Country of Origin
- Performance Security
- Technical Specifications and Standards
- Packing and Marking
- Packing instructions
- Inspection and Quality Control
- Terms of Delivery
- Transportation of Goods
- Insurance
- Spare parts
- Incidental services
- Distribution of Dispatch Documents for clearance/ Receipt of Goods
- Warranty
- Assignment
- Sub Contracts
- Sub contracts shall also comply with the provisions of GCC Clause 4 (“Country of Origin”)
- Modification of contract
- Prices
- Taxes and Duties
- PAYMENT
The Purchaser shall notify the Supplier in advance in writing of its program for such inspection and also of the identity of the officers to be dispatched for such purpose. If such inspections and tests are performed at the premises of the Supplier or its subcontractors, the Supplier shall promptly provide the Buyer's inspector with all reasonable facilities and assistance, including access to relevant drawings, design details and manufacturing data. borne by the buyer. The supplier will not organize partial shipments and/or transhipment without express/prior written consent of the buyer.
In the event that no instruction is given in this regard in the SCC, the supplier will arrange for the transportation of the ordered goods according to its own procedure. Insurance coverage is obtained by the supplier in his own name and not in the name of the buyer or his recipient. Provision of maintenance services after the expiration of the warranty period of the goods, if so included in the contract.
The Supplier will send all relevant shipping documents to the Buyer in sufficient time to allow the Buyer to hand over or receive the Goods (as the case may be) in accordance with the Contract. Such notice, whether in its initial Bid or subsequently, shall not relieve the Supplier of its liability or obligation under the terms and conditions of the contract. If the Supplier does not agree to the amendment made by the Buyer, the Supplier shall express its position to the Buyer within twenty-one days from the date on which the Supplier receives the amendment/amendment to the Contract by the Buyer.
Payment for incidental services and supervision
- Delay in the supplier’s performance
- Liquidated damages
- Termination for default
- Termination for insolvency
- Force Majeure
- Termination for convenience
- Governing language
- Notices
- Resolution of disputes
- Applicable Law
- Performance 5.2(a)
- Insurance 11(ii)
- Manufacturer’s Authorization
- Warranty : Warranty period shall be two (03) years (if otherwise not mentioned in the in the technical
- Required Delivery Schedule: Within 90 days from the Date of Notification of Award (for imported
- Required Terms of Delivery and Destination
The buyer will, under the provisions of clause 23 of the General Contract Conditions, recover from the supplier liquidated damages for the goods and services that the Supplier has failed to deliver within the delivery period stipulated in the contract. For the remaining goods and services, the buyer can decide: .. a) to have any part of the balance completed and delivered against the contract terms, conditions and prices; and/or .. b) to cancel the remaining portion of the goods and services and compensate the supplier by paying an agreed amount for the costs incurred by the supplier for the remaining portion of the goods and services. The addresses of the parties for the exchange of such notices shall be the addresses as recorded in the contract.
However, to claim an advance payment, the interested firm(s) shall submit a bank guarantee of the equivalent amount in favor of "DIRECTOR, ICAR Research Complex for NEH Region, Umiam, Meghalaya. In case of manufacturing contracts, turnkey contracts etc. for a composite equipment for which is tendered), --- if there are different principles/manufacturers for different components of the assembled equipment, --- then as many separate manufacturer authorizations (in original), addressed to the Director, ICAR-Research Complex for NEH Region Umiam, Meghalaya -793103, in the format prescribed in Section-XIV of this Bidding Document shall be submitted along with the Bid itself, - --- otherwise the Bid shall be rejected.Thirty percent of the contract value to private firms.ii) Forty percent of the contract value to a Govt. or central authority or a public undertaking.
However, for claiming any Advance payment, the interested firm(s) must submit Bank Guarantee of the equivalent amount, in favor of “DIRECTOR, ICAR-ICAR-Research Complex for NEH Region Umiam, Meghalaya-793103, after the Award of Contract, and also after submitting Performance Security.
SECTION – VII TENDER SPECIFICATION
- Fume hood for plant analysis lab
- Quality Inspection Stages : Quality of Equipment(s) will be inspected at the Delivery stage in Laboratory and also, if needed, in the
- Minimum Past Performanc : Copies of Satisfactory Performance Certificate for Criteria for Equipment offered by Minimum last 2 Years for minimum 2 Units of Equipments
- Firm’s Certification Standards : ISO Certified
- Nos. of Purchase Orders received each year during : last 3 years
- Brief description of goods and : Schedule Name of Goods Services i. Services include
- i) Please indicate name & full : The Banking details are
- i) Whether the Bidder is Principal : Principal Manufacturer / Indian Bidder Manufacturer or Indian Agent?
In the event that a bidder provides an incorrect or evasive answer to one or more of the questions/problems mentioned below, its bid may be disregarded. Full name, designation and address of the person duly authorized to sign on behalf of. We,………., who are proven and reputable manufacturers of name and description of the goods offered in the tender) with factories at agent's name and address) to submit a bid, process the same further and enter into a contract with you against your claim as contained in the above bidding documents for the above goods manufactured by us.
We further confirm that no supplier or firm or individual other than the name and address of the above agent) is authorized to submit an offer, process the same further and enter into a contract with you against your request, as contained in the Offer referred to above. documents for the above goods manufactured by us. We also extend our full warranty as applicable under clause 15 of the General Conditions of Contract read with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the above firm against this document to the tender. . signature with date, name and designation]. For and on behalf of. name and address of manufacturers]. -NEH Regional Research Complex, Umiam, Meghalaya-793103. the name and address of the supplier) (hereinafter referred to as the "supplier") has undertaken, pursuant to Contract No.
NOW THEREFORE we confirm that we are the guarantors and liable to you on behalf of the supplier up to a total sum of Rs. the amount of
IN THE FIRM LETTER HEAD
I/We undertake to promptly communicate to ICAR-Research Complex for NEH Region, Umiam, Meghalaya any change in the condition or functioning of the Company. I/we hereby confirm that I/we have read the entire bidding conditions from page no. As part of the registration process, bidders will be asked to select a unique username and assign a password to their accounts.
Please go through the tender announcement and the tender document carefully to understand the documents required to be submitted as part of the bid. The details of the DD/any other instrument accepted, sent physically, should match the details available in the scanned copy and the data entered at the time of submission of bid. All documents to be submitted by bidders will be encrypted using PKI encryption techniques to ensure data confidentiality.
The tender summary must be printed and kept as a receipt for the submission of the tender.
