The tender documents must clearly and adequately define, among other things: (i) the objectives, scope and expected outputs and/or results of the proposed contract; (ii) the offerors' eligibility requirements; (iii) the expected contract duration; and (iv) the obligations, duties and/or functions of the successful bidder. Care should be taken to check the relevance of the provisions of the PBDs to the requirements of the specific works to be procured. If duplication of a subject is unavoidable in other sections of the document prepared by the contracting authority, care must be taken to avoid contradictions between clauses dealing with the same matter.
Specific details, such as "name of Procuring Entity" and "address for submission of tender", should be provided in the Instructions to Tenderers, the Tender Data Sheet and the Special Conditions of Contract. The cover should be modified as required to identify the Tender Documents in relation to the names of the Project, Contract and Procuring Entity, in addition to the date of issue. Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to and in accordance with the requirements of the tender documents.
Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the bid documents. The term "related" or "analog services" includes, but is not limited to, rental or purchase of office space, media advertising, health maintenance services and other services essential to the operation of the contracting authority.
I NVITATION TO B ID
Require the Bidders to submit their bids using a two-factor security procedure consisting of an archive format compression and password protection with separate password for technical and financial component envelope and the password to access their respective bid submission to be disclosed only during the actual bid opening. The Western Visayas State University - Janiuay Campus reserves the right to reject any and all tenders, declare a bid failure, or award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. Health and safety protocols such as wearing a face mask and physical distancing will be strictly adhered to.
To download Bidding Documents: www.wvsu.edu.ph To submit online bidding: supply.jc@wvsu.edu.ph.
I NSTRUCTIONS TO B IDDERS
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices
- Eligible Bidders
- Origin of Associated Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Signing of the Contract
The bidders must comply with the eligibility criteria in Section 23.4.2 of the 2016 IRR of RA No. The first envelope must contain the tender eligibility and technical documents as specified in Section IX. Any bid in excess of the ABC specified in point 1 of the IB will not be accepted.
Bidders must submit offers that meet the requirements of the Bidding Documents, including the basic technical design as indicated in the drawings and specifications. Bid prices may be quoted in the local currency or tradable currency accepted by the BSP at the discretion of the Bidder. The Procuring Entity may request additional hard copies and/or electronic copies of the Bid.
Bidders shall submit their bids on the specified date and time and at their physical address or via online submission as specified in paragraph 7 of the IB. Preliminary examination of bids is governed by Section 30 of the Revised IRR of 2016 RA No.
B ID D ATA S HEET
G ENERAL C ONDITIONS OF C ONTRACT
- Scope of Contract
- Sectional Completion of Works
- Possession of Site
- The Contractor’s Obligations
- Performance Security
- Site Investigation Reports
- Warranty
- Liability of the Contractor
- Termination for Other Causes
- Dayworks
- Program of Work
- Instructions, Inspections and Audits
- Advance Payment
- Progress Payments
- Operating and Maintenance Manuals
The procuring entity will only approve any proposed replacement of key personnel if their relevant qualifications and abilities are equal to or better than those of the personnel listed in the schedule. By entering into the contract with the procuring entity, the contractor acknowledges the procuring entity's right to initiate action pursuant to RA No. In the event that the contractor fails to perform the repair work pursuant to Section 62.2.2 of the Revised IRR of 2016, the procuring entity shall forfeit its performance security , subject its property(s) to attachment or attachment proceedings and permanently disqualify it from participating in any public tender.
All the obligations of the republican government in his favor are set off for the reimbursement of costs. The guarantee for structural defects/defects, excluding accidental force majeure, covers the period from the date of issue of the certificate of final acceptance by the client. Subject to any additional provisions set forth in the SCC, the Contractor's liability under this Agreement shall be as provided by the laws of the Republic of the Philippines.
If the contractor is a joint venture, all partners in the joint venture are jointly and severally liable to the client. Contract termination must be initiated if it is immediately determined by the contracting authority that the contractor has engaged in illegal acts and conduct in connection with contract acquisition and execution, such as, but not limited to, prior to or during the execution of the contract. to corrupt, fraudulent, secret, coercive and obstructive practices as stated in ITB Section 4. Pursuant to the guidelines on the Variation Order in Appendix "E" of the 2016 Revised IRR of RA No.
The contractor shall submit the said work program to the representative of the contracting authority for approval, with the general methods, arrangements, sequence and timing for all activities in the work. The contractor shall submit an updated work program for approval to the contracting authority's representative at intervals not exceeding the period specified in the SCC. The contractor shall allow the GOP or the contracting authority to inspect the contractor's accounts and records relating to the contractor's performance and have them audited by GOP or contracting authority auditors, if necessary.
The Procuring Entity, upon the written request of the Contractor, which shall be submitted as a contract document, shall make an advance payment to the Contractor in an amount not exceeding fifteen percent (15%) of the total contract price, which will be done en masse. amount, or a maximum of two installments according to a plan defined in the KVK, depending on the requirements in annex "E" of the revised IRR of RSH 2016 No. Such requests for payment will be verified and certified by the Procuring Entity Representative/Project Engineer. If the Contractor does not provide the drawings and/or manuals by the dates mentioned above, or they do not receive the approval of the Procuring Entity Representative, the Procuring Entity Representative may withhold the amount stated in the SCC from the payments due to the Contractor.
S PECIAL C ONDITIONS OF C ONTRACT
S PECIFICATION
D RAWINGS
B ILL OF Q UANTITIES
C HECKLIST OF T ECHNICAL AND F INANCIAL
If applicable, the joint venture agreement (JVA) duly signed in accordance with RA no. 4566 and its IRR in case the joint venture already exists;. duly notarized statements from all potential joint venture partners stating that they will enter into and comply with the provisions of the JVA in the event the bid is successful. o) Original signed and completed financial offer form; and other documentary requirements according to RSH no. p) The original of the bid prices duly signed in advance; and.
