The tender documents must clearly and adequately define, among other things: (i) the objectives, scope and expected outputs and/or results of the proposed contract or framework agreement, as the case may be; (ii) the offerors' eligibility requirements; (iii) the expected duration of the contract or framework agreement, the estimated quantity in case of purchase of goods, delivery schedule and/or time frame; and (iv) the obligations, duties and/or functions of the successful bidder. However, they should be adapted as necessary to the circumstances of the procurement project in question. Specific details, such as "name of procuring entity" and "address for submission of bids," must be provided in the instructions to bidders, the tender data sheet and special conditions of contract.
Bidder - Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in accordance with the requirements of the tender documents.
Invitation to Bid
Bids received in excess of the ABC for each lot will be automatically rejected at bid opening. A complete set of bid documents may be obtained by interested bidders on November 24, 2022 from the given address and website(s) below and upon payment of the applicable fee for the bid documents per line item. NOTE: For lot procurement, the maximum fee for the Bidding Documents for each lot will be based on its ABC, in accordance with the guidelines issued by the GPPB; provided that the total fees for the Bidding Documents of all lots shall not exceed the maximum fee prescribed in the Guidelines for the sum of the ABC of all lots.].
The bids will be opened in the presence of the representatives of the bidders who choose to attend the activity.
Instructions to Bidders
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
The price of the Goods is stated EXW (ex works, ex works, ex warehouse, ex showroom or off the shelf, as applicable); YELLOW FOLDER (2) - Original copies of the financial documents as described in ITB clause 20 (this must be enclosed in an envelope marked “COPY NO. 1 FINANCIAL COMPONENT”). YELLOW FOLDER (3) - Original copies of the financial documents as described in ITB clause 20 (this must be enclosed in an envelope marked “COPY NO. 2 FINANCIAL COMPONENT”).
The preliminary examination of bids is governed by Section 30 of the 2016 Revised IRR of RA No.
Bid Data Sheet
12 The price of the Goods will be stated on DDP [state of destination] or the applicable International Commercial Terms (INCOTERMS) for this Project. The amount of not less than Php if the bid security is cash, cashier/manager's check, bank draft/guarantee or irrevocable letter of credit; or. 19.3 [In the event that the Project is awarded on a lot-by-lot basis, please indicate the grouping of the lots by specifying the group title, items and quantity for each identified lot and the associated ABC for each lot.].
In the event that the project will be awarded by item, list each item and indicate the quantity and ABC.]. 20.2 [Mention here any licenses and permits relevant to the Project and the corresponding law that requires them.]. 21.2 [Mention here any additional contract documents relevant to the Project that may be required by existing laws and/or the Procuring Entity.].
General Conditions of Contract
9184 and the 2016 revised IRR, including the Generic Procurement Manual, and related issuances, constitute the primary source for the terms and conditions of the contract, and therefore, applicable in the implementation of the contract. Here the clauses will serve as a secondary source for the terms and conditions of the contract. 9184 that allows the GPPB to amend the IRR, which will apply to all procurement activities whose announcement, posting or invitation is made after the entry into force of said amendment.
Advance payment of the contractual amount is provided in accordance with Annex "D" of the revised IRR 2016 no. RA. The customer may determine the terms of payment for partial or sequential delivery of the ordered goods, provided that such partial payment corresponds to the value of the delivered and received goods in accordance with applicable accounting and auditing rules and regulations. Within ten (10) calendar days after the tenderer receives notice of award from the contracting authority, but in no case later than before the contract is signed by both parties, the successful tenderer must submit a performance bond in any of the forms prescribed in section 39 of the revised IRR of 2016 RA no.
The contracting authority will inform the supplier in writing in a timely manner of the identity of any representatives engaged for these purposes. To ensure that manufacturing defects are corrected by the supplier, the supplier is required to provide a warranty as provided in section 62.1 of the 2016 Revised IRR of RA No. The procuring entity shall promptly notify the supplier in writing of any claims arising under this warranty.
Supplier's liability under this Agreement shall be governed by the laws of the Republic of the Philippines. If the supplier is a joint venture, all partners in the joint venture are jointly and severally liable to the client.
Special Conditions of Contract
Risk and title shall pass from the Supplier to the Procuring Entity upon final receipt and acceptance of the Goods at their final destination.” Delivery of the Goods shall be made by the Supplier in accordance with the conditions specified in Section VI (Schedule of Claims). The Supplier is required to provide all of the following services, including the additional services, if any, specified in Section VI.
The Supplier shall provide such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to the final destination as specified in this Agreement. The size and weight of the packaging take into account, if necessary, the distance to the final destination of the goods and the absence of facilities for handling heavy loads at all points in transit. A packing list specifying the contents and quantities of the package should be placed in an accessible place on the outer packaging if practical.
Where the supplier is required under the contract to deliver the goods CIF, CIP or DDP, transportation of the goods to the port of destination or such other named place of destination in the Philippines as specified in this contract shall be arranged and be paid by the Supplier, and the cost thereof shall be included in the Contract Price. The Supplier shall indemnify the Procuring Entity against all third party claims of infringement of patent, trademark or industrial design rights arising out of the use of the Goods or any part thereof. Mayor's or Business Permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas.
Statement by the prospective bidder of all its ongoing government and private contracts, including contracts awarded but not yet commenced, if any, whether similar in nature and complexity to the contract to be bid. Declaration of the bidder's Single Largest Completed Contract (SLCC) similar to the contract to be bid except under conditions provided in Sections 23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No.
Schedule of Requirements
Technical Specifications
For Goods that the Bidder will supply from outside the Philippines, the bid prices may be quoted in the local currency or tradable currency accepted by the BSP at the discretion of the Bidder. However, for bid evaluation purposes, bids denominated in foreign currencies shall be converted to Philippine currency based on the exchange rate as published in the BSP Reference Rate Bulletin on the day of bid opening. The Bidder shall submit a Bid Security Statement2 or any form of Bid Security in the amount indicated in the BDS, which shall not be less than the percentage of the ABC in accordance with the schedule in the BDS.
Each bidder shall submit a copy of the first and second components of its bid. The Procuring Entity may request additional paper copies and/or electronic copies of the bid. However, non-compliance of bidders with said requirement shall not be grounds for disqualification.
YELLOW LINE (1) – Original copies of the Financial Documents as described in ITB Clause 20 (These must be enclosed in an envelope marked “ORIGINAL FINANCIAL COMPONENT”). The Procuring Entity will grant a preferential margin for the purpose of comparing bids in accordance with Article 43.1.2 of the 2016 revised IRR of UA No. The BAC shall determine the conditions in the evaluation of bids pursuant to Section 32.2 of the 2016 revised IRR of RA No.
The descriptions of the lots or items shall be given in Section VII (Technical Specifications) even if the ABCs of those lots or items are given in the BDS for the purpose of the NFCC calculation under Section 23.4.2.6 of the 2016 Revised IRR of RA No. The NFCC shall be sufficient for the sum of the ABCs of all the lots or items in which the prospective bidder has participated. 9184 which shall be sufficient for the sum of the ABCs of all the lots or items in which the potential bidder has participated in.
A set of precise and clear specifications is a prerequisite for bidders to be able to respond realistically and competitively to the procuring entity's requirements without qualifying their bids.
Checklist of Technical and Financial Documents
To be sliced at Cafe 1475 (pork tenderloin) trimmed, free of ligaments, no odor and discolouration, to be sliced at NDD/Cafe 1475. Fresh, young, lean and tender, free of ligaments, trimmed of visible fat, no off smell, not water to be sliced by NDD. Soybean paste) 1st grade, pure, odorless, white in color, free from foreign matter.
