Bid – A signed offer or proposal to assume a contract submitted by a bidder in response to and in accordance with the requirements of the bidding documents. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the bidding documents. Framework Agreement – Refers to a written agreement between a procuring entity and a supplier or service provider that identifies the terms and conditions under which specific purchases, also known as “Call-Offs”, are made for the duration of the agreement.
Invitation to Bid
Bids received in excess of the ABC for each lot will be automatically rejected at bid opening. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. Bids will be opened in the presence of the bidders' representatives who choose to attend the activity.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices 8
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
Price of goods quoted EXW (ex-works, ex-factory, ex-store, ex-showroom, or off-the-shelf, as applicable); The preliminary examination of bids will be regulated by Article 30 of the revised IRR of RA 2016 No. The BAC will take into account the conditions in the evaluation of bids under Article 32.2 of the 2016 Revised IRR of RA No.
Bid Data Sheet
12 The price of the Goods will be quoted DDP port of Manila or the applicable International Trade Terms (INCOTERMS) for this project. Amount of not less than Php if bid security is in cash, cashier's/manager's check, bank draft/guarantee or irrevocable letter of credit; or. VII (Technical specifications Air conditioning system (Delivery, . Installation and Calibration) Miscellaneous items, refer to Sect.
The winning tenderer is responsible for the extension of its performance guarantee for the remaining period or duration of the project, calculated from the date of entry into force of the contract, or for any extension of the contract duration allowed by the contracting authority that is valid is until final acceptance of the Project. Such statement shall state, inter alia, that the winning bidder will be blacklisted from being qualified to participate in government procurement for one (1) year, in case of first offense, or two (2) years, if with a previous similar breach, in the event that it breaches any of the terms in the contract. The non-notarized PSD can be accepted, provided a notarized PSD is submitted before payment, unless it is replaced by performance security in the prescribed form.
The end user may require the successful bidder to replace the submitted PSD with performance security in any of the prescribed forms under Section 39.2 of the 2016 Revised IRR of RA no. 9184 after the lifting of the state of calamity, community quarantine or similar restrictions, as the case may be.
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and its revised 2016 IRR, including the Generic Procurement Manual, and associated issuances, are the primary source for the terms of the Contract and thus apply in the performance of the contract. Herein, clauses serve as a secondary source for the terms of the Contract. 9184 which allows the GPPB to change the IRR, which will be applied to all purchasing activities whose advertisement, posting or solicitation was issued after the enactment of said change.
Advance payment of the contractual amount is provided in accordance with Annex "D" of the revised IRR 2016 no. RA. The customer may determine the terms of payment for partial or sequential delivery of the ordered goods, provided that such partial payment corresponds to the value of the delivered and received goods in accordance with applicable accounting and auditing rules and regulations. Within ten (10) calendar days after the tenderer receives notice of award from the contracting authority, but in no case later than before the contract is signed by both parties, the successful tenderer must submit a performance bond in any of the forms prescribed in section 39 of the revised IRR of 2016 RA no.
The ordering party must notify the supplier in writing and in a timely manner of the identity of any representatives retained for these purposes. To ensure that manufacturing defects are corrected by the supplier, a warranty shall be required from the supplier as stated in Section 62.1 of the 2016 Revised IRR of RA No. Supplier's liability under this contract shall be in accordance with the laws of the Republic of the Philippines.
If the Supplier is a joint venture, all partners of the joint venture shall be jointly and severally liable to the Procuring Entity.
Special Conditions of Contract
Risk and title pass from the supplier to the contracting authority upon receipt and final acceptance of the goods at their final destination.”. Delivery of the Goods is made by the Supplier in accordance with the conditions stated in Chapter VI (Schedule of Requirements). The Supplier is obligated to provide all of the following services, including any additional services, specified in Section VI.
The Supplier will provide such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to their final destination, as indicated in this Contract. Packaging box size and weights will take into account, where appropriate, the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit. Name of the Procuring Entity Name of the Supplier Contract Description Final Destination Gross weight.
A packing list identifying the contents and quantities of the packaging should be affixed to an accessible point on the outer packaging if practical. Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or other designated place of destination in the Philippines as shall be specified in this Contract shall be arranged and paid for by the Supplier , and its cost will be included in the Contract Price. The Supplier shall indemnify the Procuring Entity against all claims of third parties for infringement of patent, trademark or industrial design rights arising out of the use of the Goods or any part thereof.
The inspections and tests that will be carried out are: Testing and sealing by the Inspectorate and Acceptance Committee of the University, including a COA representative, TWG and end user's representatives.
Schedule of Requirements
Technical Specifications
Not Compliant” against each of the individual parameters of each specification stating the corresponding performance parameter of the equipment offered. Comply” or “Not Comply” must be supported by evidence in a Bid and cross-referenced to that evidence. A statement either in the Bidder's statement of compliance or the supporting evidence found to be false during Bid Evaluation, post-qualification or the performance of the Contract may be considered fraudulent and render the Bidder or supplier liable to prosecution subject to the applicable laws and issues.].
Before issuing the Certificate of Completion, testing and testing of the device must be done with end users and TWGs. If not repaired within 7 days, a free service spare unit (1:1) or service spare part of the same or higher specification must be provided by the supplier until the defective unit/part is considered repaired/replaced. Not Compliant” against each of the individual parameters of each Specification stating the relevant performance parameter of the supplied device.
Comply” or “Not Comply” must be supported by evidence in a Bid and cross-referenced to that evidence. A statement either in the Bidder's statement of compliance or the supporting evidence found to be false during Bid Evaluation, post-qualification or the performance of the Contract may be considered fraudulent and render the Bidder or supplier liable to prosecution subject to the applicable laws and issues.]. Under warranty coverage: If irreparable within 7 days, a free service backup unit (1:1) or service part of the same or higher specification must be provided by the supplier until the defective unit/part is considered repaired/replaced.
Prior to issuing the Certificate of Completion, applicable testing and capping must be completed with end users and TWGs. If not repaired within 7 days, a free spare service item (1:1) or spare service part of the same or higher specification must be provided by the supplier until the defective unit/part is considered repaired/replaced. Before issuing the Certificate of Completion, testing and testing of the device must be done with end users and TWGs.
Checklist of Technical and Financial Documents
A mayor's or business permit issued by the city or municipality where the main headquarters of the prospective bidder is located, or an equivalent document for exclusive economic zones or areas; and. A statement by the prospective bidder of all of its ongoing government and private contracts, including contracts that have been awarded but not yet commenced, if any, whether similar or dissimilar in nature and complexity to the contract to be awarded submitted; and. Bidder's Statement of Largest Completed Contract (SLCC), which is similar to the contract to be awarded, except under the conditions set forth in Sections 23.4.1.3 and 23.4.2.4 of the 2016 Revised IRR RA No.
Bidder's official acceptance(s) covering the full amount of the contract; or the Sales Invoice issued for the contract, if completed. If it is in the form of a guarantee, submit a certificate issued by the Insurance Commission; or. Audited financial statements of the Supplier, showing, inter alia, the total and current assets and liabilities of the Supplier, stamped "received" by the BIR or its duly accredited and authorized institutions, for the preceding calendar year, which does not must be earlier than two (2). years from the date of submission of offers; and.
If applicable, a duly signed joint venture agreement (JVA) in case the joint venture already exists; or. Certification from the DTI if the Bidder claims preference as a Domestic Bidder or Domestic Entity. Any missing, incomplete or apparently insufficient document in the above checklist is a ground for outright rejection (non-compliance) of the bid.
Each page of the Documents constituting the Financial Proposal shall be signed by the duly authorized representative/s of the bidder.
