However, they should be adapted if necessary to the circumstances of the specific procurement project. Specific details, such as the “name of the procuring entity” and “address for submitting bids”, must be provided in the Instructions for Bidders, the Bidding Data Sheet and the Special Contract Conditions. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Bidding Documents.
Invitation to Bid
1 lot supply of labor and materials for the design, planning and contract documentation for the proposed twelve (12) story hospital annex building with parking lot. The Philippine Heart Center (PHC), through the PHC Corporate Operating Budget for CY 2023, plans to apply the sum of Php, being the ABC, to payments under the contract for “1 party supply of labor and materials for the design, the planning and contract documentation for the proposed twelve (12) storey hospital annex building with Carprak, basement and roof terrace under the Multi-Year Obligation (MYOA) Fund. Bids exceeding the ABC for each lot will be automatically rejected at bid opening.
Instructions to Bidders
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
The price of the specified goods EXW (ex factory, ex factory, ex warehouse, ex showroom or off the shelf, as applicable);. The preliminary examination of bids shall be subject to Section 30 of the 2016 Revised IRR of RA No. The BAC shall consider the conditions in the evaluation of Bids under Section 32.2 of the 2016 Revised IRR of RA No.
Bid Data Sheet
12 The price of goods must be quoted according to DDP [destination] or applicable international commercial terms (INCOTERMS) for this project. An amount not less than Php if the bid security is in the form of cash, cashier's/manager's check, bank draft/guarantee or irrevocable letter of credit; or 19.3 [If the project will be awarded by lot, specify the group of lots by providing the group title, items and quantity for each identified lot and the appropriate ABC for each lot.].
In case the project is to be awarded by item, list each item showing its quantity and ABC.]. 20.2 [List here any licenses and permissions relevant to the Project and the relevant law that requires them.]. 21.2 [List here any additional contract documents related to the project that may be required by existing laws and/or the Procuring Entity.].
General Conditions of Contract
9184 and its 2016 revised IRR, including the Generic Procurement Manual, and accompanying issuances, constitute the primary source for the terms and conditions of the Contract, and therefore applicable to contract implementation. Herein clauses will serve as the secondary source for the terms and conditions of the Contract. 9184 which allows the GPPB to amend the IRR, which will be applied to all procurement activities whose advertisement, posting or invitation has been issued after the effectivity of said amendment.
Advance payment of the contractual amount is provided in accordance with Annex "D" of the revised IRR 2016 no. RA. The customer may determine the terms of payment for partial or sequential delivery of the ordered goods, provided that such partial payment corresponds to the value of the delivered and received goods in accordance with applicable accounting and auditing rules and regulations. Within ten (10) calendar days after the tenderer receives notice of award from the contracting authority, but in no case later than before the contract is signed by both parties, the successful tenderer must submit a performance bond in any of the forms prescribed in section 39 of the revised IRR of 2016 RA no.
The Procuring Entity shall notify the Supplier in writing, in a timely manner, of the identity of any representative retained for such purposes. To ensure that the manufacturing defects will be corrected by the Supplier, a warranty shall be required from the Supplier as provided in Section 62.1 of the 2016 Revised IRR of RA no. Supplier's liability under this Contract shall be as provided by the laws of the Republic of the Philippines.
If the Supplier is a joint venture, all partners of the joint venture are jointly and severally liable to the Contracting Authority.
Special Conditions of Contract
Risk and title pass from the Supplier to the Contracting Entity upon receipt and final acceptance of the Goods at their final destination.”. Delivery of the Goods will take place by the Supplier in accordance with the conditions stated in Chapter VI (Schedule of Requirements). The Supplier is obliged to provide all subsequent services, including any additional services, specified in Chapter VI.
The Supplier will provide such packaging of the Goods as is necessary to prevent their damage or deterioration during transport to their final destination, as indicated in this Contract. A packing list identifying the contents and quantities of the package should be placed at an accessible point on the outer packaging if practical. Where the supplier is required under the contract to deliver the goods CIF, CIP or DDP, transportation of the goods to the port of destination or such other named place of destination in the Philippines as specified in this contract shall be arranged and be paid by the Supplier, and the cost thereof shall be included in the Contract Price.
The Supplier shall indemnify the Procuring Entity against all third party claims of infringement of patent, trademark or industrial design rights arising out of the use of the Goods or any part thereof. Mayor's or Business Permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas. Statement by the prospective bidder of all its ongoing government and private contracts, including contracts awarded but not yet commenced, if any, whether similar in nature and complexity to the contract to be bid.
Declaration of the bidder's Single Largest Completed Contract (SLCC) similar to the contract to be bid except under conditions provided in Sections 23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No.
Schedule of Requirements
Technical Specifications
For goods to be supplied by the Bidder outside the Philippines, bid prices may be quoted in the local currency or a traded currency accepted by the BSP at the discretion of the Bidder. The bidder must submit a bid security statement2 or any form of bid security in the amount specified in the BDS, which must not be less than the ABC percentage as listed in the BDS. Each bidder submits one copy of the first and second components of their bid.
The Procuring Entity may request additional hard copies and/or electronic copies of the Bid. However, failure of the Bidders to comply with the said request shall not be a ground for disqualification. YELLOW LINE (1) – Original copies of the Financial Documents as described in ITB Clause 20 (These must be enclosed in an envelope marked “ORIGINAL FINANCIAL COMPONENT”).
YELLOW LINE (2) - Original copies of the Financial Documents as described in ITB Clause 20 (This should be in an envelope marked "COPY NO.1 FINANCIAL COMPONENT"). YELLOW LINE (3) - Original copies of the Financial Documents as described in ITB Clause 20 (This must be in an envelope marked "COPY NO.2 FINANCIAL COMPONENT"). The Procuring Entity shall grant a preferential margin for the purposes of comparison of bids in accordance with Article 43.1.2 of the 2016 revised IRR of UA No.
The descriptions of the lots or items shall be given in Section VII (Technical Specifications) even if the ABCs of those lots or items are given in the BDS for the purpose of the NFCC calculation under Section 23.4.2.6 of the 2016 Revised IRR of RA No. The NFCC must be sufficient for the sum of the ABCs of all the lots or items in which the potential bidder has participated. A set of precise and clear specifications is a prerequisite for bidders to respond realistically and competitively to the requirements of the procuring entity without qualifying their bid.
Checklist of Technical and Financial Documents
Bidder's Name] authorizes the head of the procuring entity or his duly authorized representative(s) to verify all the submitted documents. To make an estimate of the facilities available and necessary for the award of the contract, if any; and. Upon expiration of the bid's validity period or any extension thereof pursuant to your request;.
Space/Management Studies - Analysis of the space requirements of the project based on organizational structure and functional setup. Preparation and submission of Three (3) sets of 20" x 30" digital blueprint plans of the above contract documentation plans, signed and sealed by the concerned architect-on-record and engineering trades) to be used for DOH Permit to Construct purposes ( 2 sets for DOH -application, 1 set for PHC file copy). Preparation and submission of Five (5) sets of A3 printouts of the contract documentation plans for PHC-EMD reference and filing purposes.
Submission of one (1) USB containing electronic copies in CAD and PDF (PDF marked .. FOR PHC FILE” in each sheet) of the above contract plans and documents for PHC & EMD reference, filing and internal documentation. Preparation and submission of ten (10) sets of 20" x 30" digital drawings of the above Contract Documentation Plans, signed and sealed by the concerned Architects and Engineers to be used for PHC-BAC bidding purposes. Preparation and submission of one (1) USB containing electronic copies in PDF marked "FOR BIDDING" in each sheet) of the above Contract Schedules &.
Preparation and delivery of ten (10) sets of 20" x 30" digital plans of the aforementioned contract documentation plans, signed and sealed by the architect of record and the engineering profession, to be used for the building permit application and for construction purposes. Preparation and submission of A3 printouts of six (6) sets of contract documentation plans "FOR CONSTRUCTION" for PHC-EMD reference and filing purposes. Preparation and submission of one (1) USB containing electronic copies in CAD and PDF (PDF marked “FOR CONSTRUCTION” on each sheet) of the above referenced plans and contract documents, files and internal documentation for PHC & EMD.
