The tender documents must clearly and adequately define, among other things: (i) the objectives, scope and expected outputs and/or results of the proposed contract or framework agreement, as the case may be; (ii) the offerors' eligibility requirements; (iii) the expected duration of the contract or framework agreement, the estimated quantity in case of purchase of goods, delivery schedule and/or time frame; and (iv) the obligations, duties and/or functions of the successful bidder. However, they should be adapted as necessary to the circumstances of the procurement project in question. Specific details, such as "name of procuring entity" and "address for submission of bids," must be provided in the instructions to bidders, the tender data sheet and special conditions of contract.
Bid – A signed offer or proposal to assume a contract submitted by a bidder in response to and in accordance with the requirements of the bidding documents. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the bidding documents.
Invitation to Bid
The Food and Drug Administration, through the Special Account in the General Fund (SAGF) intends to apply only the sum of Eight Million Five Hundred Sixty Thousand Pesos (Php is ABC) for the Procurement of One (1) Year Infrastructure Service Subscription Cloud Prospective Bidders may obtain further information from the Food and Drug Administration and inspect the Bidding Documents at the address below during business hours from 8:00 a.m. to 5:00 p.m.. Bids must be received as due by the BAC Secretariat via hand delivery on or before September 27, 2023, 8:30 a.m. at the Food and Drug Administration BAC Secretariat Room, FDA Annex Bldg.
Bids will be opened on September 27, 2023 at 9:00 a.m. at the address below Food and Drug Administration Secretariat Room BAC, FDA Annex Bldg. The Food and Drug Administration reserves the right to reject all bids, declare bidding failure or not award the contract at any time prior to contract award in accordance with Articles 35.6 and 41 of the 2016 Revised IRR of RA no.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Eligible Bidders
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
Bidders must meet the eligibility criteria in accordance with Section 23.4.1 of IRR 2016 no. policy as applicable);. Preliminary examination of bids is governed by Section 30 of the Revised IRR of 2016 RA No.
The Procuring Entity will approve the priority limit for the comparison of bids in accordance with Section 43.1.2 of the 2016 Revised IRR No. RA. The BAC will consider the conditions in the evaluation of bids pursuant to Section 32.2 of the 2016 Revised IRR No. RA
Bid Data Sheet
12 The price of the Goods will be quoted in accordance with the DDP Food and Drug Administration or the applicable International Commercial Terms and Conditions (INCOTERMS) for this Project. The amount of not less than one hundred and seventy-one thousand two hundred pesos (Php indicate the amount equal to two percent (2%) of ABC), if the bid security is cash, cashier/manager's check, bank draft/guarantee or irrevocable letter of credit, or an amount of not less than four hundred and twenty-eight thousand pesos only [Php indicate the amount equal to five percent (5%) of ABC] if the bid security is in the form of a bond.
20.2 [List here any licenses and permissions relevant to the Project and the relevant law that requires them.]. 21.2 [List here any additional contract documents related to the project that may be required by existing laws and/or the Procuring Entity.].
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
Herein, clauses shall serve as the secondary source of the terms and conditions of the Contract. Advance payment of the contract amount is stipulated in Appendix “D” of the Revised 2016 IRR in RA No. The contracting entity is authorized to determine the terms of payment for the partial or deferred delivery of the purchased goods, provided that such partial payment corresponds to the value of the delivered and accepted goods in accordance with applicable accounting and auditing rules and regulations.
The ordering party must notify the supplier in writing and in a timely manner of the identity of any representatives retained for these purposes. Supplier's liability under this contract is in accordance with the laws of the Republic of the Philippines.
Special Conditions of Contract
For goods supplied from abroad, enter:] “Delivery conditions applicable to the contract have been delivered DDP [indicate country of destination]. For goods supplied from within the Philippines, say:] “The terms of delivery applicable to this contract have been delivered to [indicate country of destination]. Risk and title shall pass from the Supplier to the Procuring Entity upon final receipt and acceptance of the Goods at their final destination.”
Delivery of the Goods shall be made by the Supplier in accordance with the conditions specified in Section VI (Schedule of Claims). The Supplier is required to provide all of the following services, including the additional services, if any, specified in Section VI. The Supplier shall provide such packaging of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this contract.
The size and weight of the packaging take into account, if necessary, the distance to the final destination of the goods and the absence of facilities for handling heavy loads at all points in transit. A packing list specifying the contents and quantities of the package should be placed in an accessible place on the outer packaging if practical. Where the Supplier is required under the Contract to deliver the Goods CIF, CIP or DDP, the carriage of the Goods to the port of destination or such other designated place of destination in the Philippines as specified in this Contract shall be arranged and paid for by the Supplier and the cost thereof shall be included in contract price.
The Supplier shall indemnify the Client against all claims by third parties for infringement of patent, trademark or industrial design rights arising from the use of the Goods or any part thereof. FDA hereby agrees to pay the Service Provider, in connection with the supply of the Goods and Services and the correction of defects therein, the Contract Price or any other amount payable under the terms of the Contract at the time and in the manner prescribed by the Contract. Detailed documentation of cloud migration and integration (if any) into FDA's existing cloud-based infrastructure.
Schedule of Requirements
Technical Specifications
As part of the technical specifications, providers must also complete a declaration of conformity, from which they demonstrate how the items meet the specification. A statement in either the Bidder's Statement of Compliance or supporting evidence that is found to be false either during bid evaluation, post-qualification or contract execution may be considered fraudulent and render the Bidder or Supplier liable for prosecution under applicable laws and treasons.]. COMPLIANT” or “NOT COMPLIANT” against each individual parameter of each specification specifying the corresponding parameter of the offered object.
2 The Cloud Provider must provide at least 256 GB of memory capacity at any time during the term of the contract and be scalable/expandable, at the discretion of the FDA. 3 The Cloud Provider must provide a minimum of 16 terabytes of SSD storage for applications during the term of the contract and be scalable/upgradable, at the discretion of the FDA. 4 The Cloud provider must provide at least 8 terabytes of SSD storage for applications during the term of the contract and be scalable/expandable, at the discretion of the FDA.
Except as otherwise permitted under Philippine law, no such data shall be subject to foreign laws, or accessible to other countries, regardless of the cloud deployment model used, the nationality of the Cloud Service Provider, or the data's place of storage, processing, or transmission. No right attached to such data shall be deemed to be transferred or conferred by virtue of the storage. The Cloud Service Provider shall comply with the Philippine Cloud First policy on data residency, specifically for the handling of sensitive government data as defined in Section 12.2., item “a” of the Department of Information and Communication Technology (DICT) Department Circular No.
The situation is causing significant impact on parts of the customer's business operations and productivity. The physical office of the cloud Service Provider must exist for at least three (3) years. FDA hereby agrees to pay the Service Provider in consideration of the provision of the goods and services and the correction of defects therein, the Contract Price or such other sum as may be made payable by law.
Checklist of Technical and Financial Documents
The original copies of the tender documentation must be duly signed by the potential bidder or the authorized representative with a blue pen I. Notes Eligibility documents (class "A" documents) No. pages a) Valid PhilGEPS Certificate of Registration (Platinum Membership) (all pages) in accordance with Section 8.5.2 of the RIRR of RA 9184;. A statement by the prospective bidder of all of its ongoing government and private contracts, including contracts that have been awarded but not yet commenced, if any, whether similar or dissimilar in nature and complexity to the contract for which an offer will be submitted; and.
Bidder's Statement of Largest Completed Contract (SLCC), which is similar to the contract to be awarded except under the conditions set forth in Sections 23.4.1.3 and 23.4.2.4 of the 2016 Revised IRR No. venture partners who state that they will enter into and abide by the provisions of the JVA in the event that the bid is successful. [Client's name] agrees to pay the above amount in accordance with the tender conditions.
No other agreement, oral or otherwise, shall be deemed to exist or bind any party to this Agreement. This Agreement shall be governed by and construed in accordance with the laws of the Republic of the Philippines. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year above set forth.
Bidder's Name] authorizes the Head of the Procuring Entity or his regularly authorized representatives to verify all submitted documents. I/we agree that: (a) I/we shall be automatically disqualified from bidding on any procurement contract with any procuring entity for a period of two (2) years after receipt of your blacklisting order; and, (b) I/we will pay the applicable penalty provided for in Section 6 of the Instructions for the Use of the Bid Security Statement within fifteen (15) days of receipt of the written request from the procuring entity to perform the actions that result in the implementation of the bid security statement according to articles 23.1(b) and 69.1, with the exception of 69.1(f), of the IRR of the RSH No. With the expiration of the offer's validity period, or any extension thereof at your request ;.
This warranty shall remain valid and in full force and effect from the date of the advance payment received by the Supplier under the Contract until [date]. NFCC = [(current assets minus current liabilities) (15)] minus the value of all outstanding or incomplete parts of the projects under current contracts, including awarded contracts that have yet to be started and coincide with the contract to be awarded.
