Memorandum of Agreement between the University of the Philippines Diliman and the Universitat Kassel, Germany. Usufructuary Agreement between the University of the Philippines (USUFRUCTUARY) and the Philippine Coconut Authority (PCA) (OWNER)……….
Report of the President
Student Regent Pangalangan believed that the synchronization was only isolated to the perspective of families with children studying within the UP system, but not for other families with children studying in other schools. Since not all public and private elementary and high schools have shifted their academic calendars, there may be a disconnect in the schedules within the family.
REPORT of the PRESIDENT and other SECTORAL REGENTS
Report of the Faculty Regent
Faculty Regent Padilla attended the national assembly of the Philippine Association of Japanese Ministry of Education Scholars (PHILAJAMES). The Faculty Regent is the coach and mentor of the UP Visayas and UP Manila teams.
Report of the Student Regent
Based on the outcome of the implemented program, the national champion will be named in August 2016. The students of the UP Diliman Extension Program in Pampanga (UPDEPP) were satisfied with the new leadership of the unit.
Report of the Staff Regent
President Pascual urged the Student Regent to first have a dialogue with UP Diliman Chancellor Tan to get immediate action on some of the concerns raised. February 23, 2016 - The draft proposal for the implementation guidelines of the Service Recognition Pay (SRP) presented.
MATTERS SUBMITTED FOR APPROVAL
February 16, 2016 - Attended the quarterly meeting of the Los Baños All UP Labor Union Chapter to clarify various labor issues. February 17, 2016 - Consulted with the new PGH Director Gerardo Legaspi, together with the Faculty Regent and the Student Regent.
BY THE BOARD
Final Report of the Committee to Review the Policies and Guidelines on the Selection and Appointment of Chancellors and of Deans and Directors of Principal Units
The Staff Regent requested an update on UP's Performance Based Bonus (PBB) for 2015. Planning and Finance Vice President Joselito Florendo said CHED is still in the process of evaluating UP's performance indicators.
GENERAL GOVERNANCE
- Deletion of the Grievance Committee;
- Evaluation of the end of term of incumbent Chancellor (if result is positive, he/she may be
- Inclusion of an alumna/alumnus in the Search Committee
- Transfer of Management of the Philippine Genome Center from the Office of the President to the Office of the Vice President for Academic Affairs
- Appointment of University Officials UP System
- UP Sablay Matters
Staff Regent Mejia noted that a representative of the President is not included in the membership of the Search Committee. Secretary De Las Llagas said the importance of having a representative of the President was to ensure the compliance of the search process.
ACADEMIC MATTERS
- Board of Regents (Sablay + Yoke + Medallion)
- Students (Sablay + use of pins to distinguish the degree levels attained)
- Graduation of Students Who Completed all the Requirements for their Respective Degrees/Titles as of the End of First Semester/First Trimester AY2015-2016, or as of
- Draft Contract of Lease (Renewal) between the University of the Philippines (LESSOR) and the Advanced Science and Technology Institute (ASTI) (LESSEE)
- Draft Contract of Lease (Renewal) between the University of the Philippines and the Philippine Nuclear Research Institute (PNRI)
Amor also presented to the Council the recommendations of the Committee for the academic costumes of students, faculty members and officials of the University. Since the Sablay has to be woven by hand, the Committee will face challenges in carrying out the design to the actual weaving. Chairman Licuanan inquired about the price of the Sablay because it seemed expensive than that.
The committee is in close coordination with PTRI to estimate the cost of Sablay. Chairman Licuanan advised the committee to make an analysis of the costs per piece by Sablay and then return to the board for approval. President Pascual assured the board that there will be a transition period for the implementation of One UP Sablay for students.
In the long term, President Pascual would like the university to pursue the promotion of Sablay for adoption by the other State Universities and Colleges (SUCs) initially and eventually by the other Higher Education Institutions (HEIs).
FISCAL MATTERS
- Request Authority to Release the 1 st and 2 nd Tranches of Rice Subsidy for FY 2016 The Office of the Vice President for Administration (OVPA) shall prepare the
- Reprogramming of Sixty Million Pesos Only (PHP 60,000,000) Representing the UP System Administration’s Unexpended Balances of Prior Years’ Obligations, as
- Request of College of Engineering, UP Diliman for Approval of Amendments on the Use of the 20% Allocation of the Undergraduate Tuition Fee Increment (UGTFI)
- Realignment of Savings from the UP Integrated School Construction Outlay to Equipment Outlay, duly endorsed by the Office of the Campus Architect for the
- Request for Reclassification of Positions of Faculty Items as provided in the General Appropriations Act FY 2016, in the amount of One Hundred Eighty Nine Million
- Reprogramming of Two Hundred Nine Million Pesos Only (PHP 209,000,000.00) representing UP System Administration Unexpended Balances of Prior Years’
- Request for Extension of the Emerging Inter Disciplinary Research (EIDR) Program until 2018, which is beyond the approved 5-year duration of the program since its
- Programming of UP Los Baños’ Excess Income for CY 2015 in the Amount of Twenty Eight Million Five Hundred Sixty Thousand Six Hundred Nineteen Pesos
- Reprogramming of Unexpended Obligation for CY 2014-2015 of UP Los Baños in the Amount of Five Million Nine Hundred Thirty Nine Thousand Three Hundred
- Request of UP Manila for Authority to Utilize the Amount of Three Million Five Hundred Thousand Pesos (PHP 3,500,000.00) from the UP Manila Reprogrammed
- Correction on the Effectivity Date of the Reappointment of Prof. EDUARDO T
Rental Fee: For the use of the land and improvements, the TENANT shall pay to the LANDLORD a total rental fee of PHP. Vice President Florendo confirmed receipt of the letter from the student regent requesting information on UGTFI and GTFI for the period from 2011 onwards. In addition, President Pascual will provide an accounting of the university's expenditure on behalf of the students.
President Pascual said that based on his insight, the College of Engineering was already meeting students' other needs from other sources. The College of Engineering has requested permission from the Board to use the 20% allocation of the UGTFI and GTFI for the stated primary and secondary uses, without limiting the percentages. The OVPPF was requested to provide the Student Regent with the original use of the College of Engineering's 20% UGTFI approved by the Board.
President Pascual said all efforts of the UP system are for the benefit of the students.
ADMINISTRATIVE MATTERS
Agreements/Contracts
Note: These agreements have gone through the standard university processes of the constituent universities (CUs) and university system involved. 1 Contract Agreement between the University of the Philippines and the Converge Information and Communications Technology, Solutions Incorporated. 1 Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Public Safety College (PPSC).
PPSC will provide the venue for the seminar/workshop especially when held outside Metro Manila. PPSC provides food or snacks for the participants as well as the UP teachers and support staff. PPSC will cover the room and board expenses of the UP faculty and staff if the seminar/workshop is held outside Metro Manila.
PPSC will provide transportation costs of the UP lecturers and staff if the seminar/workshop is held outside Metro Manila.
MATTERS SUBMITTED FOR CONFIRMATION
2 Memorandum of Understanding between the University of the Philippines Diliman and Gachon University, Republic of Korea. 3 Memorandum of Agreement between the University of the Philippines Diliman and the Department of Trade and Industry-Region XII (DTI-Region XII). 6 Agreement between the University of the Philippines Diliman and the University of Naples Federico II, Italy.
9 Memorandum of Understanding mellem University of the Philippines Diliman og Research Institute for Humanity and Nature (RIHN), Japan. 10 Memorandum of Understanding mellem University of the Philippines Diliman og National Institute of Genetics (NIG), Japan. 11 Memorandum of Understanding mellem University of the Philippines Diliman og Rajabhat Maha Sarakham University, Thailand.
13 Memorandum of the Agreement between the University of the Philippines Diliman and the Universitat Kassel, Germany.
MATTERS SUBMITTED FOR INFORMATION
Regent Albarracin asked if the contract with the Internet service provider was related to the eUP project of the UP System. President Pascual explained that the contract was in support of the eUP, but not for the basic information systems that were being implemented under it. It was for buying bandwidth, increasing it from about 600 megabytes per second (mbps) to 6200 mbps.
UP Baguio inadvertently scheduled the College Faculty meeting on February 8, 2016 which is a holiday (ie, Chinese Lunar New Year).
OF THE BOARD
Request of Dean Liza D. Corro for Amendments of the Revised UP Cebu Academic Calendar AY 2015-2016
The revised calendar was due to the one-week suspension of work and teaching that lasted from January 25-29, 2016 in view of the International Eucharistic Congress. The revised revised calendar includes a change in the deadline for groups to submit the approved list of candidates for graduation as of the GRA First Semester 2015-2016.
Consolidation of Various UP Vehicle Purchase Requests in compliance with the requirements set forth by the Department of Budget and Management-National
OTHER MATTERS
Deed of Usufruct between the University of the Philippines (USUFRUCTUARY) and the Philippine Coconut Authority (PCA)(OWNER)
- INTRODUCTION OF INFRASTRUCTURES, FACILITIES AND IMPROVEMENTS – The USUFRUCTUARY shall bear the costs of providing,
TERM - The term of the usufruct shall be five (5) years from the signing of the Agreement and may be extended for a similar period, subject to the conditions mutually agreed in writing by the parties in accordance with the existing conditions. Laws and regulations. EXCLUSIVITY OF USE - The usufructuary has the right and privilege to use the property exclusively as an office and laboratory for his research and other projects. OWNERSHIP - While the usufruct and/or beneficial use of the Premises is transferred to USUFRUCTUARY, the ownership and title of the Premises remains with and remains in the name of the OWNER.
MAINTENANCE OF CLEANLINESS – The FRUIT BEARER will participate in the maintenance and cleanliness of the common areas of the Premises. SECURITY - The FRUIT STORAGE will be solely responsible for the security of the Premises against theft and other acts of people as well as the safety of its staff. ALTERNATIVE DISPUTE RESOLUTION- If there is any conflict regarding the interpretation or operation of any of the provisions of this Agreement, the parties will use their best efforts to resolve such dispute amicably.
Request from the UP College of Law to the Board of Regents to authorize the UP President to approve the renewal application of a retiring faculty.
Request of the UP College of Law from the Board of Regents to Authorize the UP President to approve the application for extension of a retiring faculty as the
RIGHT OF ACCESS - The OWNER or his duly authorized representative shall have free access to the Premises at all times. Vice President for Academic Affairs Concepcion briefly explained that the basis of the proposal to renew faculty until the age of 70 for five (5) years is to retain the productive PhDs and professionals in the university. The proposal to allow faculty members to live beyond the age of 65 was presented to the BOR Academic Committee and there were very positive and significant comments from the UP Diliman Chancellor and Vice Chancellor for Academic Affairs.
Dean Concepcion clarified that his request for interim authority will apply not only to the College of Law, but also to other units of the university. Based on Dean Concepcion's explanation of the urgent need to give retired faculty members the opportunity to continue teaching and because there is a shortage of good professors in the College of Law, Alumni Regent Maronilla requested approval of Dean Concepcion's request to authorize the President in an ad interim capacity to approve requests for extension of an appointment beyond the age of 65. Chairman Licuanan clarified that the Board of Directors delegates an ad interim authority to the President to approve requests for extension of a regular appointment beyond the mandatory retirement age of 65 years. 65 until the Office of the Vice President for Academic Affairs submits a proposal on the extension of the faculty until the age of 70.
To clarify the process, Secretary De Las Llagas reiterated that all requests for extensions beyond the mandatory retirement age of 65 will no longer go to the board.
Productive refers to faculty members who still produce new knowledge in terms of publications/creative products and who still mentor master's and doctoral students. In terms of teaching assignments, faculty members required to teach courses will be designated as Lecturer Professors, but there have been comments to include a section on teaching in exceptional cases. CONCEPCION, PhD Vice President for Academic Affairs Prof. Vice President for Planning and Finance Prof. Vice President for Administration Prof. Vice President for Development Prof. Vice President for Public Affairs Prof. Vice President for Legal Affairs Prof. Trope.
AND OF THE BOARD OF REGENTS
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