I NVITATION TO B ID
I NSTRUCTIONS TO B IDDERS
The Procuring Entity named in the BDS invites tenders for the supply and delivery of the Goods as described in Section VII. Government-owned or controlled corporations (GOCCs) may be eligible to participate only if they can establish that they are (a) legally and financially autonomous, (b) operating under commercial law, and (c) not attached agencies of the Procuring Entity is not. . Unless otherwise specified in the BDS, the Bidder may subcontract portions of the Goods to the extent approved by the Procuring Entity and stated in the BDS.
In the event that the customer determines that the subcontractor is ineligible, the delivery of such part of the goods to subcontractors will be prevented. Unless otherwise specified in the BDS, payment of the contract price shall be made in Philippine pesos. The notice will be issued within seven (7) calendar days from the date of bid opening.
B ID D ATA S HEET
Failure to submit a copy of the Single Largest Completed Contract with proof of completion is a valid ground for disqualification of the bidder. Results of bid evaluation that will exceed the ABC will be a ground for rejection of the bid(s). The bid prices for goods supplied from outside the Philippines are quoted in Philippine pesos.
The first envelope shall contain the technical component of the bid, including the eligibility requirements under ITB clause 12.1, and the second shall contain the financial component of the bid. Any missing, incomplete or obviously insufficient document in the checklist is a reason for direct rejection (non-fulfilment) of the offer. Each and every page of the documents comprising the financial proposal must be signed by the duly authorized representative of the bidder.
Bid envelopes not properly sealed and marked as required in the bidding documents will be accepted provided the bidder or his duly authorized representative acknowledges such condition of the bid as submitted. BAC assumes no responsibility for the misplacement of the contents of the improperly sealed or marked tender or for its premature opening. Bidders are not permitted to call or speak with any member of the Bid and Award Committee (BAC), Technical Working Group (TWG), Secretariat and Project Management Office (PMO) from bid evaluation to contract award.
Failure to submit the above requirements within the required time frame or a finding against the correctness of such documents or other documents submitted for the project is a reason to enforce the bid, ensuring declaration and disqualification of the bidder for the award. The Supplier is responsible for the extension of its performance security for the remaining period or duration of the Project calculated from the date of entry into force of the contract, or for any contract term extension granted by the procuring entity, which is valid until the final acceptance of the project.
G ENERAL C ONDITIONS OF C ONTRACT
3) "The Goods" means all the supplies, equipment, machinery, parts, other materials and/or general support services that the Supplier is required to provide to the Procuring Entity under the Contract. This contract shall be interpreted in accordance with the laws of the Republic of the Philippines. Ten percent (10%) of the amount of each payment shall be retained by the Procuring Entity to cover the Supplier's warranty obligations under this Contract as described in GCC Clause 17.
The performance bond remains valid until the client issues a certificate of final acceptance. All documents, other than this Agreement itself, listed in Article 14.1 GCC, shall remain the property of the Client and shall be returned (all copies) to the Client upon completion of the Supplier's performance under this Agreement, if requested by the Client. . The client must notify the provider in writing in a timely manner of the identity of any representatives he has engaged for these purposes.
The client will immediately notify the provider in writing of any claims from this warranty. The supply of goods and/or the performance of services is carried out by the supplier in accordance with the timetable prescribed by the client in section VI. Supplier's liability under this Agreement shall be governed by the laws of the Republic of the Philippines, subject to any additional provisions set forth in the SCC.
Before recovery can be made, the fact of loss must be established under oath by the Supplier to the satisfaction of the Procuring Entity before recovery can be made. All decisions recommended by the CTRC shall be subject to the approval of the HoPE; and.
S PECIAL C ONDITIONS OF C ONTRACT
Risk and ownership will pass from the supplier to the contracting entity upon receipt and final acceptance of the goods at their final destination.”. Delivery of the goods must be made by the supplier in accordance with the conditions specified in section VI. Four copies of the invoice receipt for property signed by the procuring entity's representative at the project site.
The Supplier shall package the Goods as necessary to prevent damage or spoilage during transport to their final destination, as specified in this Contract. Name of the contracting authority Name of the supplier Contract description Final destination Gross weight. The Goods remain at the risk and property of the Supplier until their final acceptance by the Contracting Authority.
The Supplier shall indemnify the Client against all claims by third parties for infringement of patent, trademark or industrial design rights arising from the use of the Goods or any part thereof. The actual testing demonstration, if any, is done in the presence of the TWG, end users and project responsible personnel. The inspection will take place according to the scheduled time even in the absence of the supplier's representative, if the latter has been duly informed.
In which case the results of the inspection carried out by the Procuring Entity shall be final and binding on the Supplier. Neither the performance of a test and/or inspection of the Goods or any part thereof, nor the attendance by the Procuring Entity shall release the Supplier from any guarantees or other obligations under this Contract.
S CHEDULE OF R EQUIREMENTS
The delivery schedule expressed in weeks/months determines a delivery date, being the date of delivery at the project location. Three (3) years after issuance of Certificate of Completion. Delivery Period: forty-five (45) calendar days after acceptance of the notice or order. The delivery and installation service must be completed within seven (7) calendar days of acceptance of the continuation notice or purchase order.
Kuarto ti Laboratorio ti Inhenieria ti Kompiuter, Unibersidad ti Estado ti Kalinga, Main Campus, National Highway, Purok 6, Bulanao, Siudad ti Tabuk, Kalinga, Filipijnen.
T ECHNICAL S PECIFICATIONS
Notes: Bidders must indicate here "Compliant" or "Non-compliant" for each individual parameter of each specification, specifying the relevant performance parameter of the equipment offered. Statements of "Compliant" or "Non-compliant" must be supported by evidence in the tenderer's offer and by reference to this evidence. Evidence shall take the form of the manufacturer's unmodified sales literature, unconditional declarations of specification and conformity issued by the manufacturer, samples, independent test data, etc., as appropriate.
A statement not supported by evidence or subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidder's Declaration of Compliance or the supporting evidence found to be false either during the bid evaluation, requalification or performance of the contract may be considered fraudulent and render the Bidder or Supplier liable to prosecution under the provisions of the ITB- clause 3.1.1)(ii) and/or GCC clause 2.1.1)(ii).
B IDDING F ORMS
- G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods
- Subcontracts
- C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- P REPARATION OF B IDS
- Language of Bid
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
- S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
- E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Reservation Clause
- A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
This statement (from the SLCC of the Bidder) must be supported by: .. 2) Certificate of Completion; and 3) Certificate of Acceptance. The NFCC calculation, where the K-factor is set at 15 regardless of contract term, and the values of the domestic bidder's current assets and current liabilities are based on the most recent audited financial statements filed with the BIR. Duly notarized affidavits of all potential joint venture partners in accordance with section 23.1(b) of the IRR.
Ensure that the signatory is the duly authorized representative of the Bidder, and is granted full power and authority to perform, perform and perform all necessary acts and/or to represent the Bidder in the bid, with a duly notarized Secretarial Certificate confirming this if the Offeror is a corporation, partnership, cooperative or joint venture”. Note: The Authorized Representative will be the same personnel as stated in the Company's records. Any missing, incomplete or clearly inadequate document in the aforementioned checklist is grounds for outright rejection (non-compliance) of the offer.
We certify/confirm that we are in compliance with the eligibility requirements as per ITB Clause 5 of the Tender Documents. In consideration of the payments to be made by the Entity to the Supplier as set forth below, the Supplier hereby covenants with the Entity to provide the goods and services and to remedy their defects in accordance in all respects with the provisions of the Contract. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year above written.
Each of the documents submitted to fulfill the tender requirements is a true copy of the original, complete and all statements and information contained therein are true and accurate;. Bidder's name] authorizes the head of the client or his duly authorized representative to verify all submitted documents;. Pursuant to the payment provision included in the Special Contractual Conditions amending Clause 10 of the General Contractual Conditions to provide advance payment, [name and address of the supplier] (hereinafter referred to as the "Supplier") deposits with the ORDER SUBJECT a bank guarantee to guarantee its correct and faithful performance in accordance with the said clause of the contract in the amount of [amount of guarantee in figures and words].
This warranty shall remain valid and in full force and effect from the date of the advance received by Supplier under the Contract until [date].
