Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY Iligan City
OFFICE OF THE BIDS AND AWARDS COMMITTEE SECRETARIAT 3rd Floor Main Canteen Building
Telefax No. (063) 225-4926
INVITATION TO APPLY FOR ELIGIBILITY AND TO BID
A. The MSU- Iligan Institute of Technology through its Bids and Awards Committee invites interested suppliers to apply for eligibility and to bid for the hereunder project:
Name of Project : To Supply Construction Materials for use in the Renovation of Main Canteen
Location : MSU-Iligan Institute of Technology Brief Description : Please see details below
Approved Budget : P104, 896.75
Charged to :
Delivery Period : Twenty (20) days upon receipt of P.O.
Quantity Unit of Issue Item Description
26 pc Marine plywood, 6mm x 1.22m x 2.44m
86 pc Lauan Lumber, 2” x 2” x 8’
3 pc Nilo Good Lumber, 2” x 6” x 10’, or its equivalent 3 pc Nilo Good Lumber, 2” x 6” x 8’, or its equivalent
5 pc Deformed Steel Bar, 10mmØ x 6.0m
1 kilo G.I. tie wire, ga.#16
5 kls C.W. nails, 4”
4.75 kls C.W. Nails, 2 ½”
3.75 kls Finishing Nails, 1”
0.5 kl Concrete nails, 4”
1.5 cu.m. Washed coarse sand
4 cu.m. Washed fine sand
1 cu.m Washed gravel, ¾”Ø
2 cu.m. Mixed sand and gravel
3 pcs. Solid Panel Door, 0.70m x 2.10m
3 pcs Cylindrical door knob with screws, good quality 3 pairs L.P. Hinges with screws, 3 ½” x 3 ½”
3 sets Door closer, good quality
4 sets Polyvinyl chloride door with corresponding jamb assembly and fixed louver w/complete accessories 0.70m x 2.15m 2 sets Water closet, mariwasa model 109, w/complete fittings
and accessories
1 set Urinal, mariwasa model U57S, w/complete fittings and accessories 4 pc PVC pipe, 12mmØ x 3.00m , eslon blue
8 pc PVC Tee, 12mmØ, plain
15 pc PVC elbow, 12mmØ, plain
3 pc PVC Tee, 12mmØ , threaded
5 pc PVC elbow, 12mmØ, threaded
5 pc PVC coupling , 12mmØ, threaded
3 pc PVC male coupling adaptor, 12mmØ
4 pc G.I. bushing reducer, 12mmØ x 10mmØ
4 pc G.I. nipple, 10mmØ x 2”
3 rolls Teflon tape, 1”
1 can PVC solvent cement, 400cc
3 pc Ordinary faucet, brass, ½”Ø
2 pc Ball valve, brass H.D., 12mmØ
2 pc Water closet flexible hose, 20mmØ x 12mmØ 1 pc Lavatory flexible hose, 12mmØ x 12mmØ
3 pc G.I. nipple, 12mmØ x 2”
100 pc Ceramic floor tiles, 200mm x 200mm, valentine pink
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120 pc Ceramic floor tiles, 200mm x 200mm, cool breeze green 60 pc Ceramic wall tiles, 200mm x 200mm, valentine pink 120 pc Ceramic wall tiles, 200mm x 200mm, cool breeze green 600 pc Ceramic wall tiles, 200mm x 200mm, white
26 bags Portland Cement, 40kgs
12 bags Tile Adhesive, 25 kgs
6 bags Tile grout, 2kgs.
6 pcs. Tile trim, 8’long, light pink 11 pcs Tile trim, 8’long, light green 2 pcs Tile trim, 8’long , white
6 gal. Flatwall enamel, white
4 gal. Glazing Putty, white
2 gal Easy tite body filler
7 gal Semi-gloss enamel, white
1 gal Quick drying enamel, white
3 gal Paint thinner
12 pc Sandpaper, #120, waterproofed
1 pc Paint roller brush with handle, #7”
1 pc Paint roller brush with handle, #4”
1 pc Paint brush, #2”
20 meters PDX wire, #3.5mm²
3 pc Pin light, 5ӯ x 5watts with bulb 1 set Flush thumbler switch, single gang 4 pcs 2U Compact fluorescent bulb, 5 watts
B. The following eligibility requirements in three (3) copies, duly certified, must be dropped with your bid proposals in the drop box at the BAC Secretariat Office:
1. Letter of Intent with the information of the authorized contact person and his/her position;
2. Mayor’s Permit for Y-2009;
3. BIR Registration with Current Tax Clearance Certificate and Tax Payers Identification;
4. Current DTI business name registration and/or SEC registration Certificate;
5. Bidding statement that he/she is not blacklisted or barred from bidding by the government or its agencies;
6. Bidders letter authorizing the BAC or its duly authorized representative to verify any or all of the documents submitted for the eligibility check;
7. Bid Security equivalent to 1% of then Approved Budget Cost (ABC) or P1,049.00 in the form of check/cash and bidder’s fee (non-refundable) equivalent to .002 of then approved ABC in the form of cash, or in the amount of P210.00;
8. Articles of Incorporation, Partnership or Corporation, whichever is applicable, including amendments thereof, if any;
9. Sworn affidavit of the bidder that he/she is not related to the head of the procuring entity, members of the BAC, TWG and Secretariat and members of the PMO, and the designers of the project, by consanguinity or affinity up to the third civil degree;
10. Valid venture agreement in case of a joint venture;
11. Certification under oath that each of the documents submitted in satisfaction of the eligibility requirements is an authentic and original copy, or a true and faithful reproduction of the original, complete, and that all statements and information provided therein are true and correct;
12. Certification of Relevant Experience of undertaking of similar projects for the last two years;
13. Certificate of Accreditation issued by the Board of Accountancy (BOA) on the designated CPA as company accountant; and
14. Certificate of Registration and Accreditation of the agency issued by the Philippine Government Electronic Procurement System (Phil-GEPS).
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C. Bid Related Schedules:
Issuance of bid documents legal/basic September 16-October 6, 2009 and submission of bidder’s fee (non-
refundable) in the amount of P210.00
Pre-bid conference September 24, 2009 / 10:00 am
Submission of bid documents
(eligibility, technical and financial), October 6, 2009 / 9:30 am including the payment of Bid Security
(refundable), In the amount of P1,049.00, in any of the following forms: 1% for cash, certified check, cashier’s check, bank draft or irrevocable letter of credit; 1 ½% for bank guarantee; and 2 ½% for surety bond.
Opening of bid documents October 6, 2009 / 10:00 am Legal Office
Post qualification Notice of Award
D. The MSU-IIT reserves the right to review the qualifications of a selected bidder, subject to technical and production criteria, reject any or all bids, waive any formality or defect therein and accept the offer considered most advantageous to MSU-IIT.
E. For further clarifications, please inquire from Atty. Edgar Allan A. Donasco, Office of the BAC Secretariat, Telefax No. (063) 225-4926, anytime during office hours, or at our e-mail address: obs@sulat.msuiit.edu.ph.
F. The MSU-IIT reserves the right to accept or reject any Bid, to annul the bidding process, and to reject all Bids at any time prior to contract awards without thereby incurring any liability to the affected Bidder or Bidders.
DIR. MELVIN S. ROSCOM BAC Chairman
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