I NVITATION TO B ID
I NSTRUCTIONS TO B IDDERS
If the client determines that the subcontractor is ineligible, subcontracting is not permitted. A statement from the offeror's SLCC, which is similar to the contract to be offered, in accordance with clause 5.4 of the ITB. Any other document related to the financial component of the offer as specified in the BDS. a).
Unless otherwise specified in the BDS, payment of the Contract Price shall be made in Philippine pesos. The notice must be issued within seven (7) calendar days from the date of the bid opening.
B ID D ATA S HEET
5.4(b) For this purpose, similar contracts shall refer to contracts of similar major categories such as repair/refurbishment/improvement of a single storey building of comparable size and equivalent to at least fifty percent (50%) of the ABC in the amount of Php 326,906.21. Any missing, incomplete or clearly inadequate document in the checklist is a ground for outright rejection (non-conformity) of the bid. Each page of the Documents comprising the Financial Proposal will be signed by the duly authorized representative(s) of the Bidder.
G ENERAL C ONDITIONS OF C ONTRACT
The completion date is the date of completion of the works as certified by the Procuring Entity's Representative, in accordance with Clause 49 of the GCC. All materials and plants at the site will be considered the property of the Procuring Entity. The Contractor shall comply with all instructions of the Procuring Entity Representative that are consistent with the laws in force where the Location is located.
The performance guarantee will remain valid until the issuance by the Procuring Entity of the Final Acceptance Certificate. The Procuring Entity will terminate this Contract for non-performance when any of the following conditions are associated with its implementation: All drawings prepared by the Contractor for the performance of Temporary Works are subject to prior approval by the Procuring Entity's Representative prior to their use.
The approval of the client's representative does not change the contractor's responsibility for designing the temporary works. The Contractor must obtain approval from third parties for the design of the Temporary Works when required by the Employer. Each completed form must be verified and signed by the contracting entity's representative within two days of completion of the work.
Approval of the work program by the client's representative does not change the contractor's obligations. Such request for payment must be verified and approved by the client's representative/project engineer. The contractor will submit to the client's representative monthly statements of the estimated value of the work performed, reduced by the cumulative amount previously approved.
S PECIAL C ONDITIONS OF C ONTRACT
The contract duration will be counted from the start date (NTP) and not from the contract effectiveness date. If a proposed key Technical personnel is an employee of the bidder and is working on another project at the same time of the bidder, the bidder must submit a certification that (1) the personnel will be withdrawn from the ongoing project as soon as the bidder is awarded the contract, and (2) he/she will be replaced with another person with equal or better qualifications, as certified by the Head of the Implementation Office. The bidder may propose a Key Technical Personnel who is not its employee, provided that the said personnel is required to submit a certification that he/she will work for the bidder if the contract is awarded under bid.
7.4(c) The performance security shall cover the period from the time of signing the contract until the final acceptance of the project by the Government, during which the warranty period as prescribed in Sec. For this reason, the coverage of the performance guarantee shall include the fault liability period of one (1) year and shall not become due for release until the head of the procuring entity has issued the certificate of final acceptance. Note: Bidder's performance/surety bonds submitted by the contractors shall be subject to verification/confirmation as to validity and authenticity at the head office of the issuing bank or insurance company.
The bidder submits a confirmation letter, duly authenticated by the relevant bank or insurance company. If no Site Investigation Report prepared by the contracting authority is available, the tenderer will conduct a site visit prior to preparing its bid. 13 If the contractor is a joint venture: "All partners of the joint venture are jointly and severally liable to the contracting authority.".
S PECIFICATIONS
In this regard, the contractor or key personnel to be assigned must have professional experience compatible with the company, as stipulated in clause 12.1(b)(ii.2) of the bid data sheet. The Contractor shall prepare the revised major design modifications/changes after the approval of the proposer during construction, if applicable. The contractor will prepare weekly and monthly performance reports, supported by progress photos and S-curves to monitor actual progress, which will serve as the basis for progress billing to be submitted to the KSU infrastructure unit.
The contractor must fully address and comply with the final punch list to be issued by the KSU Infrastructure unit prior to turnover and acceptance of the completed project. If applicable, the contractor shall install electricity meter and water meter at their construction sites and pay the actual amount for water and electricity based on their consumption at the prevailing rate. The Contractor shall clean the entire area by removing dirt, debris, paint stains, excess and spillage and shall leave the entire premises free of debris caused by their work to the satisfaction of KSU at no additional cost.
The Contractor undertakes to pay all fees or charges payable to any Governmental Authority or any other duly constituted authority in connection with the Construction Project. It takes responsibility for this and the contractor is specifically responsible for any liability arising therefrom. In case of early termination, KSU shall notify the contractor thirty (30) calendar days prior to such termination.
PROJECT SCOPE AND SCOPE WITH SPECIFICATION (See Scope of Works on next page).
D RAWINGS
B ILL OF Q UANTITIES
B IDDING F ORMS
G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods and Services
- Subcontracts
630, the Filipino ownership or interest of said joint venture shall be at least seventy-five percent (75%): Provided, further, that joint ventures in which the Filipino ownership or interest is less than seventy-five percent (75%) may be acceptable when the structures to be constructed require the application of techniques and/or technologies that are not adequately owned by a person/entity that meets the seventy-five percent (75%) Philippine ownership requirements ): Provided that, finally, in the latter case, the Filipino ownership or interest shall not be less than twenty-five percent (25%). Failure to comply with any of the above responsibilities shall be at the risk of said Bidder. Unless otherwise specified in the BDS, the Bidder may subcontract parts of the Works to the extent that may be approved by the Procuring Entity and stated in the BDS.
C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
Decisions of the BAK amending any provision of the bid documents will be issued in writing by means of a Supplementary/Bid Bulletin at least seven (7) calendar days before the deadline for the submission and receipt of tenders. Prospective bidders may request clarification(s) on and/or interpretation of any part of the Bidding Documents. Supplementary/bid bulletins may also be issued at the Procuring Entity's initiative for purposes of clarifying or amending any provision of the Bid Documents no later than seven (7) calendar days before the deadline for the submission and receipt of Bids.
P REPARATION OF B IDS
- Language of Bids
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
The Bidder must complete prices and rates for all parts of the Works described in the Bill of Quantities. Bids shall remain valid for the period specified in the BDS, which shall not exceed one hundred twenty (120) calendar days from the date of opening of bids. The bid security described in ITB clause 18 should also be extended corresponding to the extension of the validity period of the bid as a minimum.
S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
The BAC or the contracting authority accepts no responsibility for misplacing the contents of the improperly sealed or marked bid, or opening it prematurely. If any of the requirements in the second envelope of a particular bid are missing, incomplete or manifestly inadequate, and/or if the aggregate bid price submitted exceeds the ABC, unless otherwise provided in ITB Clause 13.2, the BAC will review the bid involved as. The summary of the bids as read and the minutes of the opening of the bid will be made available to the public upon written request and upon payment of an itemized fee to cover material costs.
E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Reservation Clause
A negative decision must result in rejection of the Bidder's bid, in which case the contracting authority must proceed to the next lowest calculated bid. When applicable, BAC shall conduct a requalification of the bidder with the next lowest calculated bid. A request for reconsideration may be submitted by the bidder to the HoPE in accordance with Section 37.1.3 of the IRR of RA 9184.
A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
The Contractor shall submit to the Procuring Entity for consent the name and details of the person authorized to receive instructions on behalf of the Contractor. The performance security placed in favor of the Procuring Entity will be forfeited if the Contractor is found to be in default in any of its obligations under the Contract. The performance security may be released by the Procuring Entity and returned to the Contractor upon the issuance of the Certificate of Final Acceptance subject to the following conditions:.
From the Commencement Date until the Certificate of Final Acceptance is issued, the following risks are of the Procuring Entity:. a). In the event of the Contractor's insolvency, any Contractor's Equipment that the Procuring Entity instructs in the notice must be used until the completion of the Works;. All decisions recommended by the CTRC shall be subject to the approval of the HoPE.
In the absence of CPES evaluation sheet, existing performance monitoring. the system of the procuring entity will be applied. The Procuring Entity's representative may ask the contractor to provide an estimate of the expected effect of the future event or circumstance on the contract price and completion date. The first progress payment may be paid by the Procuring Entity to the Contractor provided that at least twenty percent (20%) of the work has been completed as certified by the Procuring Entity's Representative.
Name of Procuring Entity Contract Reference Number Contract Name Contract Location. Name of the Head of the Procuring Entity Position of the Head of the Procuring Entity (Name of the Procuring Entity).
